[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-304380-105":53,"doc-detail-304380-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","independent-contractor-services-payment-checklist-agency","Independent Contractor Services Payment Checklist - Agency","","Checklist for agencies handling payments for independent contractor or performer services provided by a foreign national. Covers pre-arrival planning such as immigration eligibility verification, finalizing activity details, arranging J-1 permissions, and determining tax treaty eligibility including SSN/ITIN and relevant forms like 8233 or W-7. Includes campus arrival steps for passport and visa documentation, data gathering forms, department reviews for employee versus independent contractor classification, and submission packages to AP. Concludes with payment methods and expected processing timelines, including wire fees.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/independent-contractor-services-payment-checklist-agency/304380/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/independent-contractor-services-payment-checklist-agency/304380.png","ImageObject",442,249,{"name":88,"@type":89},"Ava Thompson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-26","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What must an agency confirm during pre-arrival planning for an independent contractor?","Question",{"text":108,"@type":109},"Verify the person is allowed under immigration policies to perform services as an independent contractor, and finalize the activity details including title, date, time, and amount, plus whether travel expenses are reimbursed.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Which tax forms are used when the foreign national is eligible for a tax treaty exemption?",{"text":113,"@type":109},"If eligible, the foreign national may complete Form 8233. If the person is eligible but lacks a tax identification number, they complete Form W-7 and keep an appointment for tax assessment to file for ITIN.",{"name":115,"@type":106,"acceptedAnswer":116},"What documents does the department send to Accounts Payable (AP) for processing payment?",{"text":117,"@type":109},"Submit check request forms, J-1 permission letter and DS 2019 if applicable, Foreign National Data Gathering Form, Form 8233 if eligible for tax treaty benefit (or Form W-8 for an entity), and readable copies of the passport identity page and visa/port-of-entry stamp; Canadian cases also include a driver’s license and social insurance card copies.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},304380,1790315466,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},1649267921044,"https://us-avatar.wpscdn.com/avatar/1800007509477c92dfb?_k=1786009248482753345","Paying for Independent Contractor or Performer Services at Your  \nAgency  \nName of Foreign National:    \nTitle of Activity:    \nDate of Activity:    \nPre-arrival planning:  \n􀂆 Please check to make sure this person is allowed, under immigration policies, to perform services as an Independent Contractor.  \n􀂆 Finalize the activity details: title of activity; date; time; amount and whether travel expenses will be reimbursed.  \n􀂆 If J-1 scholar, direct the individual to get permission letter from both home department and International Office (at your agency or at sponsoring agency) .  \n􀂆 Determine if foreign national is eligible for a tax treaty exemption:  \no If eligible, ask individual if he/she has a SSN or ITIN (note: application for an ITIN will delay payment) .  \no Ask foreign national if they want to claim the tax treaty. Payment can be made with appropriate federal and state withholding tax.  \no If no tax number, make an appointment for foreign national, once at your agency, to have a tax assessment completed.  \n􀂆 Send invitation letter to the foreign national to communicate the details of the services.  \nWhen the individual has arrived on campus:  \n􀂆 Make a copy of identity page in passport (make sure copy is readable) .  \n􀂆 Make a copy of visa and/or port of entry stamp in passport (make sure copy is readable) .  \n􀂆 If J-1 scholar, make a copy of permission letter & DS 2019.  \n􀂆 Have Foreign National complete the Foreign National Data Gathering Form  \n􀂆 If eligible for a tax treaty benefit, foreign national completes Form 8233,“Exemption from Withholding on Compensation for Independent Personal Services of Nonresident Alien Individual.”  \nIf eligible for tax treaty benefit and doesn’t have a tax id number, foreign national:  \n􀂆 Completes Form W-7.  \n􀂆 Keeps appointment for tax assessment to file for ITIN (see W-7 checklist for what to bring to appointment) .  \nDepartment completes the following:  \n􀂆 Check request form if services are reimbursed  \n􀂆 Check request or Invoice Voucher form for travel reimbursement (for amounts – you should reference your policies) .  \n􀂆 Check your policies and procedures if there is any additional paperwork for determination of “Employee versus Independent Contractor Classification”  \nDepartment sends the following to AP:  \n􀂆 Check request forms  \n􀂆 If J-1 scholar, copy of permission letter and DS 2019.  \n􀂆 Foreign National Data Gathering Form  \n􀂆 Form 8233, if eligible for tax treaty benefit OR Form W-8 (no Foreign National Data Gathering Form is required for an entity) .  \n􀂆 Copy of passport identity page.  \n􀂆 Copy of visa and/or port of entry stamp in passport (make sure copy is readable) ..  \n􀂆 For Canadians, copy of both driver’s license and social insurance card OR copy of passport identity page.  \nPay the foreign national  \n􀂆 Will pick up check from Accounts Payable (ready in five days if Form 8233 was not submitted; 15 days if form was submitted) OR  \n􀂆 Wire funds (additional fee of $25.00 applies) OR  \n􀂆 Check should be mailed to foreign national’s address by Accounts Payable","cbCaik6S2aEhZzMG","https://ap.wps.com/l/cbCaik6S2aEhZzMG","pdf",77443,"English","# Pre-arrival planning\n## Determine immigration eligibility and activity details\n## Tax treaty eligibility and required forms\n# After arrival on campus\n## Passport and visa copies and J-1 documents\n## Foreign National Data Gathering Form and tax forms\n# Department and AP submission\n## Department checks and travel reimbursement documents\n## AP packet contents\n# Payment to the foreign national\n## Check pickup, wire, or mailed check","[{\"question\":\"What must an agency confirm during pre-arrival planning for an independent contractor?\",\"answer\":\"Verify the person is allowed under immigration policies to perform services as an independent contractor, and finalize the activity details including title, date, time, and amount, plus whether travel expenses are reimbursed.\"},{\"question\":\"Which tax forms are used when the foreign national is eligible for a tax treaty exemption?\",\"answer\":\"If eligible, the foreign national may complete Form 8233. If the person is eligible but lacks a tax identification number, they complete Form W-7 and keep an appointment for tax assessment to file for ITIN.\"},{\"question\":\"What documents does the department send to Accounts Payable (AP) for processing payment?\",\"answer\":\"Submit check request forms, J-1 permission letter and DS 2019 if applicable, Foreign National Data Gathering Form, Form 8233 if eligible for tax treaty benefit (or Form W-8 for an entity), and readable copies of the passport identity page and visa/port-of-entry stamp; Canadian cases also include a driver’s license and social insurance card copies.\"}]","Independent Contractor Services Payment Checklist - Agency | PDF",1789812651]