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It explains when to use the form, the purpose of accurate and timely allocation in the banner system, and how to choose between “Notification of Invoice” and “Payment Notification.” After submission, details are entered into a maintained Google Sheet, where Accounting Services updates received payments and monitors aged days, including follow-up steps for paper checks.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/incoming-payment-notification-form-accounts-receivable-instructions/307165/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/incoming-payment-notification-form-accounts-receivable-instructions/307165.png","ImageObject",442,249,{"name":88,"@type":89},"Aria","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When should the Incoming Payment Notification Form be used?","Question",{"text":109,"@type":110},"Use it when information about an incoming payment from an external entity is received or when an invoice is submitted (excluding interdepartmental invoices). The form is informational and supports the notification process.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What is the difference between “Notification of Invoice” and “Payment Notification”?",{"text":114,"@type":110},"“Notification of Invoice” is used when the submitter submits an invoice to a vendor for payment. “Payment Notification” is used when SUU expects a forthcoming payment with no invoice required, such as a promised donation or state funding for a program or scholarship.",{"name":116,"@type":107,"acceptedAnswer":117},"What happens after submission, and how are aged days handled?",{"text":118,"@type":110},"Submission information is fed into a Google Sheet maintained by Accounting Services. Staff update fields when payments are received, and if payment is not received within 60 days of the notification, the submitter receives a comment requesting follow-up.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},307165,1790463200,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":101,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},2336464648322,"https://ap-avatar.wpscdn.com/avatar/2200025388227c56fec?_k=1778556882303663488","Incoming Payment Notification Form  \n(Accounts Receivable)  \nWhen to use this form?  \n• Any time information of an incoming payment from an external entity is received (even if it is not guaranteed and is potential/&/or/hypothetical) . [Submitting this form does not result in a banner entry or AR booking, it is informational only]  \n• Any time an invoice is submitted, other than interdepartmental.  \nWhat is the purpose of this form?  \n• Proper and timely allocation of payment in the banner system when payment is received.  \n• This form is used to notify Accounting Services of a forthcoming payment from an external entity. After submission a submission ID\\# will be assigned, the appropriate parties will be notified and document the request. When payment is received it will be allocated according to the information provided from this form submission. If an invoice has been submitted by the department please select \"Notification of Invoice Sent\" for type of notification. If no invoice was sent, but the department is aware of an incoming payment please select \"Payment Notification\".  \nForm Location  \n[https://www.suu.edu/accountingservices/incoming-payment.html](https://www.suu.edu/accountingservices/incoming-payment.html)  \nNotification of Invoice vs . Payment Notification  \n• Notification of Invoice: The submitter has submitted an invoice to a vendor for payment.  \n[Generally, Accounting Services will no longer be generating invoices – an invoice template will be provided with instructions to use this Notification of Incoming Payment process. Exceptions exist because some vendors have additional requirements for payments, such as grants, those exceptions are approved by Accounting Services.]  \n• Payment Notification: This would be used when SUU becomes aware of a forthcoming payment with no invoice required. This would be the case with an incoming, promised donation, or money from the state for a specific program or scholarship.  \nAfter Submission  \nThe information is fed to a google sheet which is maintained by Accounting Services. Anyone can access the sheet for viewing and comments:  \n[https://docs.google.com/spreadsheets/d/1DDmxMbf0Ei286tfKK7F7wWF411HJZX-Vv2qr1iX2lzQ/edit?usp=sharing](https://docs.google.com/spreadsheets/d/1DDmxMbf0Ei286tfKK7F7wWF411HJZX-Vv2qr1iX2lzQ/edit?usp=sharing)  \nAccounting Services staff will update these fields as payments are received. (It may take a few business days for payment to show in banner funds.)  \nAged Days  \n• After the form is submitted Accounting Services will track how much time has passed since the invoice submission. If payment has not been received within 60 days of the notification the submitter will receive a notification comment in the google sheet.  \n• It is the responsibility of the submitter/department to follow up on the payment. If the vendor states they have made the payment please obtain as much information as possible (check \\#, dates, etc.) and send to the Accounts Receivable staff to trace.  \nWhat to do if the department receives the paper check. . .  \n• Fill out the incoming payment notification form (if that hasn’t already been done) .  \n• Make a copy of the check and send [to:](to: accountsreceivable@suu.edu)[ ](to: accountsreceivable@suu.edu)[accountsreceivable@suu.edu](to: accountsreceivable@suu.edu)[ ](to: accountsreceivable@suu.edu)(Please include the ARXXXX number from your invoice submission)  \n• Take to the Cashier’s Office .","cbCaiqBuQ7v2389l","https://ap.wps.com/l/cbCaiqBuQ7v2389l","pdf",169559,"English","# When to use this form?\n# Purpose of this form\n# Notification of Invoice vs. Payment Notification\n# After Submission\n# Aged Days\n# What to do if the department receives the paper check","[{\"question\":\"When should the Incoming Payment Notification Form be used?\",\"answer\":\"Use it when information about an incoming payment from an external entity is received or when an invoice is submitted (excluding interdepartmental invoices). The form is informational and supports the notification process.\"},{\"question\":\"What is the difference between “Notification of Invoice” and “Payment Notification”?\",\"answer\":\"“Notification of Invoice” is used when the submitter submits an invoice to a vendor for payment. “Payment Notification” is used when SUU expects a forthcoming payment with no invoice required, such as a promised donation or state funding for a program or scholarship.\"},{\"question\":\"What happens after submission, and how are aged days handled?\",\"answer\":\"Submission information is fed into a Google Sheet maintained by Accounting Services. Staff update fields when payments are received, and if payment is not received within 60 days of the notification, the submitter receives a comment requesting follow-up.\"}]","Incoming Payment Notification Form - Accounts Receivable - Instructions | PDF",1789845153]