[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-189903-105":53,"doc-detail-189903-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","importing-purchase-orders-field-requirements-and-import-rules","Importing Purchase Orders - Field Requirements and Import Rules","","Import purchase orders by mapping each row to required and optional fields that control how Office creates or updates purchase orders. Branch and Supplier codes can be prompted for when missing, while invalid codes cause affected rows to be ignored. The PO Code determines whether a new purchase order is created or an existing one is incremented until creation is possible. Quantity, Style, and Cost Price enforce strict validation; blank or invalid values either set defaults or drop lines. Delivery and Cancel dates influence cancellation behavior when no matching delivery exists.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/importing-purchase-orders-field-requirements-and-import-rules/189903/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/importing-purchase-orders-field-requirements-and-import-rules/189903.png","ImageObject",442,249,{"name":88,"@type":89},"Jacob","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-21","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Which purchase order fields are required for import?","Question",{"text":108,"@type":109},"The import requires Code, Style, Quantity, and UnitPrice. Rows lacking required values are not processed as valid entries.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What happens if the PO Code already exists during import?",{"text":113,"@type":109},"If the PO number already exists and was not created during the import, it is incremented until a new purchase order can be created.",{"name":115,"@type":106,"acceptedAnswer":116},"How are missing or invalid Branch and Supplier codes handled?",{"text":117,"@type":109},"If Branch or Supplier codes are not included, the user is prompted to select them for all rows in the import. If the specified codes cannot be found in Office, the corresponding lines are ignored.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},189903,1788399898,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},962084931830,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","| Field | Reqd | Description |\n| --- | --- | --- |\n| Branch | No | The Branch Code for the purchase order.\u003Cbr>If this column is not included, the user is prompted to enter a branch code, which will be used for all purchase orders in the import.\u003Cbr>If the branch is specified, but no branch with that code can be found in Office, the line is ignored. |\n| Code | Yes | The Purchase Order number.\u003Cbr>If the PO number specified does not exist, a new purchase order is created.\u003Cbr>If the PO number already exists and was not created during the import, it is incremented until a new purchase order can be created. NB. If the field is left blank, the code is assumed to the same asthe code on the previous import line. |\n| Date | No | The Date on which the purchase order is to be created.\u003Cbr>If this field does not exist, the current date is used. |\n| Supplier | No | The Supplier Code for the purchase order.\u003Cbr>If a Supplier Code is not included, when importing, the user will be prompted to select a supplier code, which will be used for all purchase orders in the import.\u003Cbr>If the Supplier Code is specified, but the supplier code can’t be found in Office, the line is ignored. |\n| Buyer | No | The Buyer who raised the Purchase Order.\u003Cbr>If this field exists, it records the Buyer for the purchase order. |\n| Style | Yes | The Style that is being purchased.\u003Cbr>If the style does not already exist in Office, the line will be ignored. |\n| Attr1 | No | Commonly used as the Colour field.\u003Cbr>If the Colour specified does not already exist in Office, the line will be ignored. |\n| Attr2 | No | Commonly used as the Size field.\u003Cbr>If the Size specified does not already exist in Office , the line will be ignored. |\n\n\n| Field | Reqd | Description |\n| --- | --- | --- |\n| Quantity | Yes | The Quantity of items being purchased.\u003Cbr>If the Quantity is blank, zero, or less than zero, the line is ignored. |\n| UnitPrice | Yes | The Cost Price of the Style.\u003Cbr>If the Cost Price is blank , Office will record the Cost Price as 0. |\n| DeliveryDate | No | The expected Date of the Delivery for the Purchase Order. |\n| CancelDate | No | The Date Purchase Order will be cancelled if there is no matching Delivery. |","cbCailyO3BXvRmj8","https://ap.wps.com/l/cbCailyO3BXvRmj8","pdf",143349,"English","# Import Field Mapping\n## Branch, Code, Date, Supplier, Buyer\n## Style and Attributes (Attr1, Attr2)\n## Quantity, UnitPrice, DeliveryDate, CancelDate","[{\"question\":\"Which purchase order fields are required for import?\",\"answer\":\"The import requires Code, Style, Quantity, and UnitPrice. Rows lacking required values are not processed as valid entries.\"},{\"question\":\"What happens if the PO Code already exists during import?\",\"answer\":\"If the PO number already exists and was not created during the import, it is incremented until a new purchase order can be created.\"},{\"question\":\"How are missing or invalid Branch and Supplier codes handled?\",\"answer\":\"If Branch or Supplier codes are not included, the user is prompted to select them for all rows in the import. If the specified codes cannot be found in Office, the corresponding lines are ignored.\"}]","Importing Purchase Orders - Field Requirements and Import Rules | PDF"]