[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-167777-105":53,"doc-detail-167777-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","ifcap-warehouse-clerk-users-guide-introduction","IFCAP - Warehouse Clerk User's Guide - Introduction","","Guide for VA personnel performing the Warehouse Clerk role in the IFCAP system, focusing on Warehouse menus and end-to-end receiving responsibilities. It explains how electronic requests funded by Control Points translate into purchase orders and requisitions, how warehouse staff record item arrival and delivery, and how to handle shipping discrepancies. 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Affairs\nOffice of Information and Technology (OI&T)\nManagement, Enrollment, and Financial Systems\nRevision History\nInitiated on 12/29/04\n\u000fPREFACE\nThis user's guide is for VA personnel that use the Warehouse menus in the Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) system.\n\u000f\nTable of Contents\n\u0013 TOC \\o \"1-3\" \u00141\tINTRODUCTION\t\u0013 PAGEREF _Toc222914052 \\h \u00141\u0015\n1.1\tThe Role of the Warehouse Clerk\t\u0013 PAGEREF _Toc222914053 \\h \u00141\u0015\n1.2\tHow to Use This Manual\t\u0013 PAGEREF _Toc222914054 \\h \u00141\u0015\n1.3\tReference Numbering System\t\u0013 PAGEREF _Toc222914055 \\h \u00141\u0015\n1.4\tPackage Management, Legal Requirements and Security Measures\t\u0013 PAGEREF _Toc222914056 \\h \u00141\u0015\n1.5\tPackage Operation\t\u0013 PAGEREF _Toc222914057 \\h \u00142\u0015\n1.6\tFeatures\t\u0013 PAGEREF _Toc222914058 \\h \u00142\u0015\n1.6.1\tReceiving Report Processing\t\u0013 PAGEREF _Toc222914059 \\h \u00142\u0015\n1.6.2\tShipping Charges\t\u0013 PAGEREF _Toc222914060 \\h \u00142\u0015\n2\tRECEIVING GOODS IN THE WAREHOUSE\t\u0013 PAGEREF _Toc222914061 \\h \u00143\u0015\n2.1\tIntroduction\t\u0013 PAGEREF _Toc222914062 \\h \u00143\u0015\n2.2\tReceiving Goods and Equipment\t\u0013 PAGEREF _Toc222914063 \\h \u00143\u0015\n2.2.1\tMenu Path\t\u0013 PAGEREF _Toc222914064 \\h \u00143\u0015\n2.2.2\tReview the Requisition or Purchase Order\t\u0013 PAGEREF _Toc222914065 \\h \u00143\u0015\n2.2.3\tCheck for Shipping Discrepancy\t\u0013 PAGEREF _Toc222914066 \\h \u00144\u0015\n2.2.4\tReceipt of Item\t\u0013 PAGEREF _Toc222914067 \\h \u00146\u0015\n2.3\tWhat if the Requisition or Purchase Order Number Is Not on the Invoice?\t\u0013 PAGEREF _Toc222914068 \\h \u00147\u0015\n2.4\tWhat if the Requisition or Purchase Order Number Is Not in IFCAP?\t\u0013 PAGEREF _Toc222914069 \\h \u00148\u0015\n3\tSUPPLEMENTARY MENU OPTIONS\t\u0013 PAGEREF _Toc222914070 \\h \u00148\u0015\n3.1\tIntroduction\t\u0013 PAGEREF _Toc222914071 \\h \u00148\u0015\n3.2\tPrint Receiving Report\t\u0013 PAGEREF _Toc222914072 \\h \u00148\u0015\n3.2.1\tMenu Path\t\u0013 PAGEREF _Toc222914073 \\h \u00148\u0015\n3.2.2\tSelect Order Number\t\u0013 PAGEREF _Toc222914074 \\h \u00149\u0015\n3.2.3\tEnter Date\t\u0013 PAGEREF _Toc222914075 \\h \u00149\u0015\n3.3\tPurchase Order Display\t\u0013 PAGEREF _Toc222914076 \\h \u001410\u0015\n3.3.1\tMenu Path\t\u0013 PAGEREF _Toc222914077 \\h \u001410\u0015\n3.3.2\tEnter Order Number\t\u0013 PAGEREF _Toc222914078 \\h \u001410\u0015\n3.3.3\tDisplay Order\t\u0013 PAGEREF _Toc222914079 \\h \u001410\u0015\n3.3.4\tReview Receiving Report\t\u0013 PAGEREF _Toc222914080 \\h \u001414\u0015\n3.4\tDelete a Receiving Report\t\u0013 PAGEREF _Toc222914081 \\h \u001415\u0015\n3.4.1\tIntroduction\t\u0013 PAGEREF _Toc222914082 \\h \u001415\u0015\n3.4.2\tMenu Path\t\u0013 PAGEREF _Toc222914083 \\h \u001415\u0015\n3.4.3\tEnter Order Number\t\u0013 PAGEREF _Toc222914084 \\h \u001415\u0015\n3.4.4\tDisplay Order\t\u0013 PAGEREF _Toc222914085 \\h \u001416\u0015\n3.5\tWarehouse Receiving Statistics\t\u0013 PAGEREF _Toc222914086 \\h \u001417\u0015\n3.5.1\tIntroduction\t\u0013 PAGEREF _Toc222914087 \\h \u001417\u0015\n3.5.2\tMenu Path\t\u0013 PAGEREF _Toc222914088 \\h \u001417\u0015\n3.5.3\tList Statistics\t\u0013 PAGEREF _Toc222914089 \\h \u001418\u0015\n3.5.4\tPrint Statistics\t\u0013 PAGEREF _Toc222914090 \\h \u001418\u0015\n3.6\tImprest Funds Purchase Orders Receiving\t\u0013 PAGEREF _Toc222914091 \\h \u001420\u0015\n3.6.1\tIntroduction\t\u0013 PAGEREF _Toc222914092 \\h \u001420\u0015\n3.6.2\tMenu Path\t\u0013 PAGEREF _Toc222914093 \\h \u001420\u0015\n3.6.3\tEnter Order Number\t\u0013 PAGEREF _Toc222914094 \\h \u001421\u0015\n3.6.4\tEnter Delivery Date\t\u0013 PAGEREF _Toc222914095 \\h \u001421\u0015\n4\tERROR MESSAGES AND THEIR RESOLUTION\t\u0013 PAGEREF _Toc222914096 \\h \u001422\u0015\n5\tGlossary\t\u0013 PAGEREF _Toc222914097 \\h \u001424\u0015\n6\tIndex\t\u0013 PAGEREF _Toc222914098 \\h \u001438\u0015\n\u0015\nINTRODUCTION\nThe Role of the Warehouse Clerk\nIn IFCAP, VA employees request goods and services by creating electronic requests. Those requests are funded by an operating budget called a Control Point. Purchasing Agents and Requisition Clerks are responsible for creating purchase orders and requisitions to fulfill those requests. Control Point users may also create Purchase Card Orders. As vendors deliver items from these purchase orders, requisitions and purchase card orders to the warehouse, warehouse staff will record the arrival of the items, deliver the items, and record any shipping discrepancies. Not all purchase card orders are received in the Warehouse.\nHow to Use This Manual\nThis manual explains how","cbCaifo8HpbI5Kan","https://ap.wps.com/l/cbCaifo8HpbI5Kan","docx",87295,43,"English","# INTRODUCTION\n## The Role of the Warehouse Clerk\n## How to Use This Manual\n## Reference Numbering System\n## Package Management, Legal Requirements and Security Measures\n## Package Operation\n## Features\n### Receiving Report Processing\n### Shipping Charges","[{\"question\":\"What are the core responsibilities of a Warehouse Clerk in IFCAP?\",\"answer\":\"Warehouse Clerks record item arrival, deliver items, and document shipping discrepancies for requisitions and purchase orders (and purchase card orders when applicable) in the IFCAP Warehouse menus.\"},{\"question\":\"How should users approach this manual to learn the Warehouse Clerk role?\",\"answer\":\"Use it from beginning to end as a tutorial for new clerks, since tasks are ordered so each instruction builds on prior sections. Experienced clerks can use the table of contents and index as a reference tool.\"},{\"question\":\"What security and legal requirements apply when using IFCAP Warehouse functions?\",\"answer\":\"IFCAP menu access is controlled through facility-administered access keys, and each user uses an electronic signature code password that functions legally as their signature for authorizing forms.\"}]","IFCAP - Warehouse Clerk User's Guide - Introduction | DOCX"]