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The document sets procedures for communications with the Buyer, online bid opening details, and outlines objectives and optional background context. It defines contract structure, term length, renewal limits, bid honor period, and key terminology, then explains contractor selection using lowest total annual/estimated cost and conditions for clarifications, negotiations, and posting anticipated awards. 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By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.\nThe initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the Contractor and Department, the contract may be renewed by the State for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.\nDEFINITION OF TERMS [Add specific terms, in alphabetical order, relevant to the Solicitation; often terms can be defined throughout the Solicitation and are not required to be defined here]\nUnless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.\nThe terms “Invitation for Bid,” “IFB,” and “Solicitation” are used synonymously in this document.\n“Prospective Contractor” means a responsive and responsible bidder who submits a bid that meets the Requirements and criteria set forth in this Solicitation.\n“Requirement” means a term, condition, provision, deliverable, Specification, or a combination thereof, that is obligated under the Solicitation, resulting contract, or both.\n“Shall” and “must” mean the imperative and are used to identify Requirements and Specifications.\n“Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any Requirement for inspecting, testing, or preparing a commodity or service for delivery.\n“State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this Solicitation, that obligation is limited to the Department using such a contract.\nCONTRACTOR SELECTION\nAward is expected to be made to the responsive and responsible Prospective Contractor determined to have submitted the lowest bid that meets the Requirements and criteria set forth in the IFB, based on the Total Annual Cost/Estimated Total Cost, etc. of the Official Bid Price Sheet submitted by the Prospective Contractor.\nThe State reserves the right to determine that received costs from any vendor are unreasonable (too high for the requirements of the subject solicitation) or unrealistic (too low to reflect the ability of the offeror to meet the requirements of the solicitation). When it is determined by the State that pricing is potentially unrealistic or unreasonable, the State may request an offeror to clarify elements of pricing, and the offeror may be removed from consideration for ","cbCaiimgrYqZE7Rz","https://ap.wps.com/l/cbCaiimgrYqZE7Rz","docx",76926,"English","# Introduction\n## Objective and Goals\n## Background and Current Environment\n## Type of Contract\n## Definition of Terms\n## Contractor Selection\n## Clarification of Solicitation","[{\"question\":\"What is the purpose of this Invitation for Bid (IFB) solicitation?\",\"answer\":\"The IFB is issued by the Arkansas department to obtain pricing and establish a contract for commodities or services.\"},{\"question\":\"How is the award determined under this IFB?\",\"answer\":\"Award is expected to go to the responsive and responsible prospective contractor submitting the lowest bid that meets the solicitation requirements, based on the total annual cost or estimated total cost.\"},{\"question\":\"How and when should prospective contractors submit questions about the solicitation?\",\"answer\":\"Questions must be submitted to the Buyer by the deadline stated, and each question should reference the specific solicitation item number. The State consolidates and posts written responses by the specified date.\"}]","IFB Solicitation Template Agency - Information and Instructions | DOCX",1788325070]