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It defines exceptions approval, policy reference, document location, and the procedure owner. It explains the EAD Management and Administration approval workflow, including event forecast data calls, required approval packages, and guidance for building forecast files and event justification workbooks with cost and agenda 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is the purpose of the ICE Event Planning procedure?","Question",{"text":108,"@type":109},"It ensures the most cost-efficient management of event planning across ICE components.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"When are ICE offices required to consult or seek approval for events?",{"text":113,"@type":109},"They must consult with OPLA in writing when costs are below the thresholds but certain items are included, and they must secure EAD Management and Administration approval when scheduling or funding events above the specified domestic and international thresholds.",{"name":115,"@type":106,"acceptedAnswer":116},"What documents are included in the EAD Management and Administration approval package?",{"text":117,"@type":109},"The package includes an event forecast file and an event justification workbook for each forecasted event, plus event agenda information when applicable.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},239653,1791302110,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},7971461740886,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","# U.S.IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE)\n\nICE WIDEMANAGEMENT PROCEDURE\\#405:143:005  \nEffective Date:March 28,2011-Last Updated:March 28,2011  \n# ICE Event Planning\n\n## 1.PURPOSE\n\nTo ensure the most cost efficient management of event planning by all U.S.Immigration and Customs Enforcement(ICE)components.  \n## 2.DESCRIPTION\n\nThe ICE Event Planning ICEMAP provides specific directions for supporting the ICEEvent Planning Directive.  \n## 3.SCOPE\n\nThis procedure applies to allU.S.Immigration and Customs Enforcement (ICE)components.  \n## 4.EXCEPTIONS\n\nExceptions to these procedures may be necessary given the potential variety andcomplexity of ICE events.Where needed,exceptions must be approved by theappropriate official.  \n## 5.POLICY REFERENCE\n\nThis procedure executes ICE Event Planning Directive\\#(TBD)  \n## 6.DoCUMENT LOCATION\n\nThis document can be found at the following ICE Intranet location:  \n(b)(7)(E)  \n## 7.PROCEDURE OWNER\n\nOffice of Acquisition Management(OAQ)Acquisition PolicyPhone:(202)732  \n## 8.ICE EVENT PLANNING PROCEDURES\n\nThe following procedures support the ICE Event Planning process,and shall befollowed for all ICE domestic events where the total event cost exceeds 310,000 andICE intemnational events where the event cost exceeds S20,000.For any event wherethe total event cost is below those thresholds,ICE Program Offices must consult withOPLA,in writing,when food or beverages;contractor employees,state or localgovernment officials,international attendees,or other non-federal attendees;honorarium or speaker fees;a signed contract to secure facility space;working with anon-federal co-sponsor;and/or use of an Event Planner is included or involved.  \nThe information below is also posted on the ICE Event Planning Support page,underWhat Needs to be Submitied for Approval.  \nICE Program Offices must secure approval from the Executive AssociateDirector Management and Administration (EAD Management andAdmnistration)when scheduling or funding(sponsoring or co-sponsoring)any event where the fotal event cost exceeds S10,000domestically and S20,000 internationally.  \nICE Program Offices must also ensure that any sponsored or co-sponsoredevent complies with all applicable Efficiency Initiatives and the ICE EventPlanning Directive.  \nThe terms \"event and“event cost\"are defined as follows.  \nEvent:Any conference,meeting,retreat,seminar,symposium,congressionalevent,convention,workshop,or training,sponsored or co-sponsored,by aProgram Office where ICE funds are funding:food or beverages;facilityspace;honorariums or speaker fees;printing and distribution costs;audiovisual services;services of an event planner;attendance of contractoremployees,state and local government officials,international attendees orother non federal attendees;and/or co-sponsorship with anon federal entity,  \nTotal Event Cost:The combination of all costs directly related to the event.This includes travel and lodging costs for employees,and any costs forinterpreters for any hearing impaired participants.  \n### 8.1.EAD MANAGEMENT AND ADMINISTRATIONEVENT PLANNINGAPPROVAL\n\nThe EAD Management and Administration approval process ensures that all ICEProgram Offices are maximizing the use of appropriated funds and serving thebest interests of the public.The core activities involved with the Event PlanningApproval process are summarized below.  \n8.1.1.Event Forecast Data Calls:Data calls,requesting a forecast summary ofevents,will go out to all ICE Program Offices.The data call requests willcontain directions to access templates and tools needed for the approvalpackage that must be submitted to the EAD Management andAdministration.  \n8.1.2.Approval Package:The approval package contains several necessarydocuments for EAD Management and Administration evaluation ofevents.The package includes the following:  \n8.1.2(a)ICE Program Offices'Event Forecast:ICE Program Offices areto use the ICE Event Planning Forecast template to build the summary ofall events planned for t","cbCaikqFDFDTqRjp","https://ap.wps.com/l/cbCaikqFDFDTqRjp","pdf",2154629,8,"English","# 1. PURPOSE\n# 2. DESCRIPTION\n# 3. SCOPE\n# 4. EXCEPTIONS\n# 5. POLICY REFERENCE\n# 6. DOCUMENT LOCATION\n# 7. PROCEDURE OWNER\n# 8. ICE EVENT PLANNING PROCEDURES\n## 8.1. EAD MANAGEMENT AND ADMINISTRATION EVENT PLANNING APPROVAL\n## 8.1.1. Event Forecast Data Calls\n## 8.1.2. Approval Package\n## 8.1.2(a) ICE Program Offices' Event Forecast\n## 8.1.2(b) Event Justification Submission\n## 8.1.3. Submitting Approval Documents","[{\"question\":\"What is the purpose of the ICE Event Planning procedure?\",\"answer\":\"It ensures the most cost-efficient management of event planning across ICE components.\"},{\"question\":\"When are ICE offices required to consult or seek approval for events?\",\"answer\":\"They must consult with OPLA in writing when costs are below the thresholds but certain items are included, and they must secure EAD Management and Administration approval when scheduling or funding events above the specified domestic and international thresholds.\"},{\"question\":\"What documents are included in the EAD Management and Administration approval package?\",\"answer\":\"The package includes an event forecast file and an event justification workbook for each forecasted event, plus event agenda information when applicable.\"}]","ICE Event Planning - Procedure 405 - Effectiveness and approval process | PDF",1789151496]