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Members reviewed the prior October minutes, approved clarification and reimbursement procedures for IABC team funds, and discussed differences between IABC and ASB fundraising. The team evaluated breakfast results, including ticket sales, donor follow-up, guest feedback, and possible format changes. 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An email approval from coach in email is fine. Forward to\u003Cbr>[iabctreasurer@gmail.com](iabctreasurer@gmail.com) |\n| 7:15 | Holly et al | Breakfast Review\u003Cbr>• Gross revenue similar to last year, about $600 less\u003Cbr>• Sold fewer tickets – no full/10-seat tables this year\u003Cbr>• Holly thanked everyone for helping, especially Suzanne T. This is Holly’s last year\u003Cbr>• Need to do hand written thank you notes for donors over $100\u003Cbr>• Charitable donation tax form will come via email\u003Cbr>• Next year will be 10th year--Time to revisit format?\u003Cbr>• Blake R. has some ideas for improvement, including to personally thank coaches at event\u003Cbr>• Blake wants to return as emcee next year and make it even better\u003Cbr>• A few guests in middle of gym complained about sound quality\u003Cbr>• Purpose of event is that it should be fun and energetic and build community for all sports and athletes\u003Cbr>• Need to get coaches and kids interested earlier, is possible\u003Cbr>o Need to balance over-working volunteers (not too many meetings) with getting coaches/ kids involved earlier\u003Cbr>o Traci struggled as a coach to get her team (spring/not in season) fired up to participate\u003Cbr>o Suggestion to give them more time and leadership responsibility |\n\n\n|  |  | o Build it in to captains’ expectations to choose who will be involved (doesn’t have to be them)\u003Cbr>o Liaisons could include breakfast participants on a check list with coaches at the end of the season\u003Cbr>o Spent a bit more on food this year\u003Cbr>• Didn’t assign seats\u003Cbr>• Tried to tell coaches where to sit so people could find them\u003Cbr>• Discussed how to get more coaches to RSVP and attend\u003Cbr>• How to clearly identify tables if seats aren’t assigned\u003Cbr>• Discussion of possible changes to the parade – have coaches leadoff with sign depicting sport, like Olympics?\u003Cbr>• Would we want to switch to an evening event, more social with alcohol, similar to“hoops and hops”?\u003Cbr>• Current breakfast format is easy for attendees-simple\u003Cbr>• Do we want to move it to November? Maybe Veteran’s Day, so it’snot so close to the beginning of the school year\u003Cbr>• How to inform freshman families and encourage attendance\u003Cbr>• Maybe spring barbecue?\u003Cbr>• Ask around about continuing the breakfast vs different event – do we want to mix it up\u003Cbr>• Students felt disconnect from program after their entry, although this event is not entirely for them, it’s for the parents/ donors\u003Cbr>• Some students said it was hard to connect with speaker, but students felt connected to Suzanne’s talk\u003Cbr>• Consider having Ingraham kids tell their story – student athlete speaker\u003Cbr>• Other ways to engage kids?\u003Cbr>• Coaches caused problems by not rsvp-ing and not showing up\u003Cbr>• Email Holly with any suggestions, volunteer for next year |\n| --- | --- | --- |\n| 7:40 | Andrea | Fall grants-review meeting tomorrow night\u003Cbr>• According to Jess and Julie, after breakfast net proceeds, IABC has $25,000 that we ca","cbCaikeFnm6DmYxa","https://ap.wps.com/l/cbCaikeFnm6DmYxa","pdf",123683,"English","# Attendance and approval of minutes\n## Attendance\n## Approval of October meeting minutes\n# Treasurer’s report and reimbursement process\n## P&L and team balance updates\n## IABC vs ASB funds\n## Reimbursement request requirements\n# Breakfast review and event planning\n## Revenue and ticket sales\n## Donor thank-you process\n## Format, timing, and student engagement ideas\n# Grants review and funding allocation\n## Net proceeds and budget\n## Allocation for fall and spring\n## Grant requests and review committee\n# AD report and fall sports wrap-up\n## Season highlights\n## Winter previews and facilities updates\n## Equipment and safety initiatives","[{\"question\":\"What did the board approve regarding the October meeting minutes?\",\"answer\":\"Jen moved to approve the October minutes as written. Kara seconded the motion, and it passed unanimously.\"},{\"question\":\"What guidance was given for IABC team fund reimbursements?\",\"answer\":\"Members distributed P\\u0026L and team balance reports, clarified the need to include specific ticket/parade amounts, and noted that reimbursement requests should be submitted by email using the editable PDF form and scanned receipts. Coach signature is required; email approval from the coach is acceptable.\"},{\"question\":\"How were IABC grant funds allocated for fall and spring?\",\"answer\":\"After breakfast net proceeds, the board allocated $15,000 for fall grants and $10,000 for spring grants. Any extra from fall could roll over to spring, and the motion passed unanimously.\"}]","IABC Board Meeting Ingraham Library - Approved Minutes - 11-12-19 | PDF",1789796954]