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The contract is firm fixed price, single-award, including all direct and indirect costs, and runs 20 months with two one-year option periods at USAC’s discretion. The scope specifies quarterly maintenance visits covering lubrication, cleaning and inspection of fans and belts, filter replacement, coil and refrigerant checks, humidification, drain pan and pump care, controls testing, electrical safety checks, and required reporting, including compliance with USAC onsite rules.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/hvac-preventative-maintenance-and-service-request-for-proposal/282859/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/hvac-preventative-maintenance-and-service-request-for-proposal/282859.png","ImageObject",442,249,{"name":88,"@type":89},"Eden","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-11-03","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":40},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What procurement method and solicitation number apply to this HVAC work?","Question",{"text":108,"@type":109},"The solicitation uses a Request for Proposal (RFP) method. The solicitation number is FA-19-147.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What is the contract term and how do option periods work?",{"text":113,"@type":109},"The base contract term is 20 months. It includes two one-year option periods that USAC may exercise only by written notice no later than thirty days before the end of the base year and option year one.",{"name":115,"@type":106,"acceptedAnswer":116},"What deliverables and tasks are required during each quarterly HVAC visit?",{"text":117,"@type":109},"The scope requires maintenance inspection tasks such as lubrication, cleaning/inspection/adjustment of fans and belts, replacing air filters four times per year, cleaning evaporator coil filters, inspecting and calibrating safety and operating controls, checking DX coil condition, and performing refrigerant leak testing and related reporting.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},282859,1791730171,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":40,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":79},1374391974468,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","USAC  \nSOLICITATION FOR  \nHVAC Preventative Maintenance and Service  \nSOLICITATION INFORMATION:  \nMethod of Solicitation: Request for Proposal (RFP)  \nSolicitation Number: FA-19-147  \nSolicitation Issue Date: January 24, 2020, at 1:00pm  \nSite visit Date: January 30, 2020 at 8:00 AM ET  \nQuestions Due Date: February 6, 2020 by 12:00 PM ET  \nProposal Due Date: February 20, 2020 by 12:00 PM ET  \nCONTRACT TO BE ISSUED BY:  \nUniversal Services Administrative Company (USAC)  \n700 12th St NW Suite 900  \nWashington, DC 20005  \nCONTACT INFORMATION:  \n| USAC CONTACT INFORMATION | OFFEROR CONTACT INFORMATION |\n| --- | --- |\n| Dania Powers\u003Cbr>Procurement Associate\u003Cbr>P: 202-414-2734\u003Cbr>E: [rfp@usac.org](rfp@usac.org)\u003Cbr>Hours: 9:00am-6:00pm ET, M-F | Name:   POC:   POC Title:  \u003Cbr>POC Phone:  \u003Cbr>POC Email:   Address:   |\n\nOFFEROR SIGNATURE:   \nName and Title of Authorized Official:    \nOfferor Signature:   Date Signed:    \nUSAC SIGNATURE:  Printed Name and Title of Authorized Official:    \nUSAC Signature:   Date Signed:    \nSECTION A:  \nRequirements and Scope of Work  \nHVAC preventative maintenance and services RFP: FA-19-147  \n\n| I. OVERVIEW |\n| --- |\n| USAC’s Facilities department is looking for a qualified vendor that can provide preventive maintenance and services to its HVAC systems. |\n| II. TYPE OF CONTRACT |\n| This is a firm fixed price, single-award contract (“Contract”). The firm fixed price for this work (total project and all line items) is set forth on the Bid Sheet (See Attachment 1) . The firm fixed price includes all direct and indirect costs, including equipment, product support, supplies, general and administrative expenses, overhead, materials, travel, labor, taxes, shipping, and profit. |\n| III. CONTRACT TERM |\n| The Contract term shall be 20 months with two (2) one (1) year option periods, which may be exercised only by USAC in its sole discretion by giving written notice to contractor no later than thirty (30) days prior to the end of the base year and option year one. The contract shall commence on or before April 1, 2020. |\n| IV. WHERE THE WORK TAKES PLACE |\n| Universal Service Administrative Company (USAC) One Metro Center\u003Cbr>700 12th St NW Suite 900 Washington, DC 20005\u003Cbr>USAC shall provide appropriate work space for duties performed at USAC headquarters. Contractor personnel working onsite at USAC shall comply with USAC’s standard workplace rules and policies, and will only be allowed onsite during USAC’s normal business hours, unless otherwise agreed to in advance. Contractor personnel working onsite will be required to complete the USAC Visitor Form, and wear a badge while on USAC premises. |\n| V. COMPANY PROFILE |\n\nUSAC is a not-for-profit Delaware corporation, which works under the oversight of the Federal Communications Commission (FCC) . USAC is not a federal agency, a government corporation, a government controlled corporation or other establishment in the Executive Branch of the United States Government. USAC is not a contractor to the Federal Government. The Contract awarded as a result of this RFP will not be a subcontract under a Federal prime contract. USAC does, however, conduct its procurements in accordance with the terms of a Memorandum of Understanding with the FCC, which requires USAC to adhere to the following provisions from the Code of Federal Regulations: 2 C.F.R. §§ 200.318-321 ; 200.323 ; 200.325-326 and App. II to C.F.R. Part 200 (collectively “Procurement Regulations”) .  \nUSAC is seeking an HVAC Preventative Maintenance and Service agreement that meets or exceeds the requirements in Section VII. This agreement shall be highly customizable to USAC’s needs and terminology.  \nContractor shall provide the following services and deliverables in accordance with terms set forth below:  \nA) HVAC Preventative Maintenance and Service Agreement Maintenance Inspection Requirements during each (4) quarterly visit:  \n1. Lubricate all moving parts such as linkages, bearings, fans, etc.  \n2. Clean, ","cbCaipB3CEtue9CI","https://ap.wps.com/l/cbCaipB3CEtue9CI","pdf",132691,10,"English","# Solicitation Information\n## Method of Solicitation and Key Dates\n## Contract Issuance and Contact Information\n# Requirements and Scope of Work\n## Overview\n## Type of Contract\n## Contract Term\n## Where the Work Takes Place\n## Company Profile\n## Maintenance Inspection Requirements (Quarterly Visits)","[{\"question\":\"What procurement method and solicitation number apply to this HVAC work?\",\"answer\":\"The solicitation uses a Request for Proposal (RFP) method. The solicitation number is FA-19-147.\"},{\"question\":\"What is the contract term and how do option periods work?\",\"answer\":\"The base contract term is 20 months. It includes two one-year option periods that USAC may exercise only by written notice no later than thirty days before the end of the base year and option year one.\"},{\"question\":\"What deliverables and tasks are required during each quarterly HVAC visit?\",\"answer\":\"The scope requires maintenance inspection tasks such as lubrication, cleaning/inspection/adjustment of fans and belts, replacing air filters four times per year, cleaning evaporator coil filters, inspecting and calibrating safety and operating controls, checking DX coil condition, and performing refrigerant leak testing and related reporting.\"}]","HVAC Preventative Maintenance and Service - Request for Proposal | PDF",1789583835]