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Responsibilities cover maintaining accurate and confidential HR records, updating employee and personal information, drafting job advertisements, reviewing applications, and producing applicant shortlisting lists. 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Ensure quality and integrity of HR filing system by keeping all HR records, information and files clearly labelled, organized and confidential.\u003Cbr>2. Maintain staff personal files and ensure that all files have up to date information Capture and update employee personal information data accurately and timeously.\u003Cbr>3. Draft job advertisement for vacant jobs as and when they fall due in consultation with the Human Resources Manager.\u003Cbr>4. Review job applications, prepare and submit longlist of applicants to be considered for short-listing in line job requirements.\u003Cbr>5. Produce HR data and reports as required and within set deadlines\u003Cbr>6. Carry out interview scheduling and preparations including preparing interview questionnaire, developing tests etc. for advertised jobs.\u003Cbr>7. Draft and dispatch regret emails for unsuccessful candidates and prepare offer letters for successful candidates in timely manner.\u003Cbr>8. Implement the company’s on-boarding protocols for new joiners in line with established guidelines.\u003Cbr>9. Support line management in the development and implementation of induction and orientation of both new and existing employees, ensuring that all relevant policy documents are made available.\u003Cbr>10. Update the payroll file on a monthly basis in a timely manner.\u003Cbr>11. Coordinate the exit clearance process for staff in line with the established guidelines.\u003Cbr>12. Follow up on completed performance review documents and development plans with line managers and update performance management records. |  |  |  |\n\n\n| 13. Compile, update and follow-up implementation of the company’s annual leave plan.\u003Cbr>14. Administer the staff benefits schemes including the medical scheme , mobile lines etc. , in line with the established guidelines.\u003Cbr>15. Compile daily staff attendance and confirm casual wages payment in compliance with the daily attendance.\u003Cbr>16. Coordinate implementation of approved staff training programs , administer and report on post training evaluation outcomes and feedback.\u003Cbr>17. Facilitate monthly departmental staff engagement meetings as well as monitor and report on staff feedback on social media platforms.\u003Cbr>18. Requisition, issue and account for personal protective equipment (PPEs) in line with established guidelines.\u003Cbr>19. Update and maintain staff personal files to ensure accurate and up to date records.\u003Cbr>20. Participate in the development and implementation of HR policies and procedures.\u003Cbr>21. Implement staff welfare programs including staff parties, & other well-being initiatives in line with the established guidelines.\u003Cbr>22. Any other work that may be assigned to the jobholder by the supervisor from time to time. |\n| --- |\n| Working relationships |\n| Internal Relationships:\u003Cbr>The Human Resources Intern will be:\u003Cbr>● Directly accountable to the Human Resources Manager.\u003Cbr>● Required to work with all departments in the Company.\u003Cbr>External Relationships:\u003Cbr>● Training Institutions\u003Cbr>● Service Providers\u003Cbr>● Labour Office\u003Cbr>● National Industrial Training Authority |\n| Knowledge, experience and qualifications required |\n| ● Diploma in Social Sciences, Human Resource Management, Business Administration or other related fields.\u003Cbr>● Minimum 2 years’ experience in human resources.\u003Cbr>● Must a member of the Institute of Human Resources Management (IHRM) . |\n| Competencies |\n\n\n| ● Knowledge of best practices and approaches in human resource management.\u003Cbr>● Broad knowledge in recruitment, performance management, dis","cbCailoZC74yUfbP","https://ap.wps.com/l/cbCailoZC74yUfbP","pdf",128511,8,"English","# Job purpose\n# Key duties and responsibilities\n## Administration and records\n## Recruitment, interviews, and candidate communications\n## Onboarding, training, engagement, and welfare\n# Working relationships\n# Knowledge, experience and qualifications required\n# Competencies\n# Working conditions\n# Job holder/Supervisor details","[{\"question\":\"What is the purpose of the Human Resources Intern role?\",\"answer\":\"The role supports implementation of the Company’s human resources programs and activities in line with established policies, procedures, and industry best practices.\"},{\"question\":\"What recruitment and candidate communication tasks does the intern handle?\",\"answer\":\"The intern drafts job advertisements, reviews applications to prepare a longlist for shortlisting, schedules interviews, prepares interview materials, sends regret emails for unsuccessful candidates, and prepares offer letters for successful candidates.\"},{\"question\":\"Which HR administration responsibilities are included?\",\"answer\":\"The intern maintains and updates confidential HR records and staff personal files, updates payroll monthly, administers staff benefits, coordinates attendance and casual wages payment, and supports exit clearance and performance review follow-ups.\"}]","Human Resources Intern Job Description - Human Resources Assistant | PDF",1789355470]