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Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the organization.  \nDistinguishing Functions: Provide confidential technical and administrative support to the Executive Director of Administrative Services and establish significant knowledge of district-wide and Human Resources related policies, procedures and practices in addition to well-developed clerical skills.  \nResponsible to: Executive Director of Administrative Services, Superintendent of Schools and Board of Education.  \nDesirable Qualifications:  \n• Previous experience as an Administrative Assistant, four years preferred  \n• Any combination of education and experience related to college level work or experience in Human Resources  \n• Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools  \n• Exemplary organization skills  \n• Emphasis on customer service  \n• Exemplary written and verbal communication skills  \nTerms of Employment:  \n• Twelve-month basis: 260 Days (12 months), 10 paid vacation days, 12 sick days, and 11 paid holidays  \n• Paid employee single medical/dental insurance policy  \n• Rate of pay will be based on the experience and qualifications of the selected candidate  \nExample of Essential Functions/Responsibilities: Typical duties and responsibilities will include, but will not necessarily be limited to, the following:  \n1. Assist the Executive Director of Administrative Services with a variety of responsibilities and special projects  \n2. Maintains calendar for the Executive Director of Administrative Services; schedules meetings as needed  \n3. Performs internal and external office communication: email, voicemail and miscellaneous written correspondence (to include general clerical responsibilities)  \n4. Greets and assists students, staff and community in person and by telephone, in a courteous, professional, and friendly manner  \n5. Screens and routes incoming telephone calls  \n6. Files, makes copies, makes room reservations and other general clerical tasks  \n7. Receives, sorts and distributes office mail  \n8. Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records; and files and retrieved documents  \n9. Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedure and appropriate English usage including grammar, punctuation and spelling  \n10. Prepares a variety of correspondence and departmental forms  \n11. Maintains employee confidence and protects operations by keeping Human Resource information confidential  \n12. Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.)  \n13. Gather and merge data to complete annual local, state and federal reports  \n14. Facilitate new employee activation process  \n15. Manage, organize and report data related to administrative leave  \n16. Collaborate with district Finance Department on issues related to payroll, benefits, employee leave and department budget  \n17. Schedule, plan and coordinate special events for the Human Resources Department (recruitment, new teacher orientation, training, negotiations and committee meetings)  \n18. Coordinate student teacher placements  \n19. Manage district-wide substitute teacher employee files and licensure  \n20. Maintain department webpage and complete weekly staffing updates  \n21. Data collection, processing and retrieval:  \n􀀁 maintain current records for new applicants and position vacancies","cbCaitPGl5zQbnJB","https://ap.wps.com/l/cbCaitPGl5zQbnJB","pdf",60631,"English","# Purpose\n# Distinguishing Functions\n# Reporting Lines\n# Desirable Qualifications\n# Terms of Employment\n# Essential Functions and Responsibilities\n# Application Instructions and Contact Information","[{\"question\":\"What is the purpose of the Human Resources Executive Assistant role?\",\"answer\":\"The role provides technical and administrative support to the Executive Director of Administrative Services for a variety of human resources duties, including compiling and analyzing data and coordinating concurrent activities.\"},{\"question\":\"Who does the position report to?\",\"answer\":\"The Human Resources Executive Assistant is responsible to the Executive Director of Administrative Services, the Superintendent of Schools, and the Board of Education.\"},{\"question\":\"What are key duties in the essential functions list?\",\"answer\":\"Key duties include maintaining the executive calendar, handling internal and external office communications, managing confidential HR filing systems, reviewing and formatting written materials, updating HR databases, and supporting annual reports and new employee activation.\"}]","Human Resources Executive Assistant Job Description - Apply and upload credentials | PDF",1789310617]