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Signatories commit to professional conduct, limit disclosure to authorized purposes, prevent misuse of systems and data, maintain password security, and promptly report non-compliance incidents. 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University Ave.  \nLaramie, WY 82071-2000  \n(307) 766-2215 • Fax (307) 766-5607  \nHuman Resources Confidentiality Agreement  \nThe purpose of this agreement is to provide expectations and guidelines for protecting and ensuring the confidentiality of data and information related to Human Resources (HR) at the University of Wyoming. It is crucial that all Human Resources personnel, designees, and those with access to HR data respect the confidentiality of prospective candidates, applicants, and employees at the University of Wyoming. Those granted access to HR information, systems and data will make all appropriate efforts to protect and secure university data and information.  \nConfidential HR information includes but is not limited to Employee Information (personal identification details, job application details, hiring information, new-hire paperwork, performance information, compensation and benefits details, payroll information, termination, attendance details, personnel files, background check and EEO and disability identification details); Health & Medical Information (ADA details, HIPAA details, FMLA details, Workers’ Compensation details); Investigation Records; Reporting Data; [et. al](et. al). Additional information contained in any related paper or electronic record inside or outside of the system or database of record is also included.  \nHuman Resources personnel, designees, and those with access to HR data are expected to act in a professional manner and refrain from accessing confidential information and discussing confidential matters or information except as required to perform your job duties. Employees shall be cognizant of confidential details that are being discussed and shall refrain from having such discussions in public areas such as hallways, the front desk and waiting areas or with individuals or groups that should not have access to that information. If you are unclear whether information is confidential, please check with the AVP of HR prior to releasing such information.  \nAll new employees of the Human Resources Department, designees, and those with access to HR systems and data will be provided with a copy of this agreement at the time of employment. All current employees of the Human Resources Department, designees, and those with access to HR systems and data will review this agreement annually.  \nAgreements:  \n􀀀 I understand and agree that information I am privy to may only be disclosed with proper authorization and in the exercise of my designated duties.  \n􀀀 I agree not to use any access or information available to me in the course of my duties to engage in any activity that conflicts with the interests ofthe University of Wyoming or use any access available to me to provide information to others engaged in any activity that conflicts with the interests ofthe University of Wyoming.  \n􀀀 I will not discuss, use, forward, print, copy, photograph, record, remove, alter, or otherwise disseminate any confidential information that is given, shown, or available to me, or which otherwise comes to my attention, for purposes outside the legitimate scope of my work.  \n􀀀 I shall not, directly, or indirectly, communicate orally, in writing, or by e-mail, social media, or through any other means, any confidential information to any unauthorized person, including, without limitation, other students, work colleagues, family members, etc.  \n􀀀 When I leave the University, I will not take with me any confidential information or will immediately return any I have in my possession and not retain any copies.  \nSpecifically, with respect to HR systems, records, files, email, and other information I have access to, I will:  \n1. Not seek personal benefit or permit others to benefit personally from any data or information that has come to me through my work assignments.  \n2. Not make or permit unauthorized use of any information in the HR’s information systems or records.  \n","cbCaieSeRFnTfYYS","https://ap.wps.com/l/cbCaieSeRFnTfYYS","pdf",234595,"English","# Human Resources Confidentiality Agreement\n## Purpose and scope of confidentiality\n## Confidential information types\n## Professional conduct and disclosure limits\n## Agreement commitments and prohibitions\n## Systems, records, and reporting obligations\n## Consequences of non-compliance\n## Signature and employment duration","[{\"question\":\"Who must follow the HR confidentiality agreement?\",\"answer\":\"Human Resources personnel, designees, and anyone with access to HR data and systems at the University of Wyoming must follow the agreement.\"},{\"question\":\"What counts as confidential HR information under this agreement?\",\"answer\":\"Confidential HR information includes employee information, health and medical details, investigation records, reporting data, and additional related paper or electronic records inside or outside the system or database of record.\"},{\"question\":\"What specific actions are signatories prohibited from doing?\",\"answer\":\"Signatories must not disclose confidential information to unauthorized persons or use HR access for conflicting interests, and they must not access, monitor, alter, delete, or record false or misleading entries outside the scope of their job responsibilities.\"}]","Human Resources Confidentiality Agreement - HR Data Protection Guidelines | PDF",1789569198]