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Responsibilities include maintaining employee electronic personnel files, supporting recruitment coordination, handling employee HR inquiries through triage, and managing correspondence for supervisory review. The position covers onboarding and offboarding activities, audit checklists, updating HR documents and job descriptions, maintaining HR performance and years-of-service databases, supporting EAP and cultural communications, and producing monthly, quarterly, and annual reports. Strict confidentiality, adherence to agency policies, and required travel and compliance are emphasized.","| HUMAN RESOURCES ADMINISTRATIVE ASSISTANT\u003Cbr>JOB DESCRIPTION |  |  |\n| --- | --- | --- |\n| | Department | Administration |\n|  | Immediate Supervisor | TBD |\n|  | Location | Manitoulin Island/Sudbury |\n|  | Salary Range | In Accordance to Salary Grid |\n\nGeneral Description  \nThe Human Resources Administrative Assistant (HRAA) is primarily responsible for providing administrative support to the Human Resources Team. The HRAA will be required to both take direction and work intuitively to support the completion of the agency’s goals and objectives. The HRAA will work ina professionally and culturally appropriate manner that is consistent and cognizant of the KGCFS philosophy and local Anishinabek customs and traditions.  \nPrimary Duties and Responsibilities  \n• Provides administrative support as a Human Resources team member  \n• Maintains the employee electronic personnel files by participating in HR scanning projects, receiving and uploading all documents required to be obtained within the personnel files and required for pension and benefits enrollment  \n• Coordination of recruitment through completion of postings, receiving and responding to employment inquiries and preparing screening and interview packages through coordination with the interview panels  \n• Responding to employee HR inquiries and triage items to the required HR/Finance team members that are not within the direct role of the HRAA  \n• Receive requests for completion of correspondence for and as requested by employees for Supervisory review  \n• Complete the full on-boarding requirements and initial orientation of new employees along with off-boarding processes including completion of exit interviews  \n• Complete audit checklists of all HR and personnel files maintained and respond accordingly  \n• Assist in development and distribution of new Job Descriptions, Interview templates and updating of HR documents and processes  \n• Participate in HR projects and work with various team members as required relative to improving efficiencies and transition to new systems and processes  \n• Maintain a performance database to ensure performance appraisals are tracked, uploaded, scheduled and completed as required.  \n• Maintain a years of service database for employee recognition and provide feedback relative to employee recognition programs and supports  \n• Participate in communication and promotion of EAP (Employee Assistance Program) and cultural supports available to employees  \n• Maintain the Human Resource database system to ensure all HR documents are completed as required and HR forms and documents are updated in accordance with required timeframes  \n• Maintain other training databases that may be developed to track training and human resources  \n• Complete preparation for employee recruitment activities and participate within the said opportunities to assist with communication of employment opportunities with KGCFS  \nOther Duties:  \n• Assists with the coordination of Human Resources training activities as required  \n• Assists with communication and planning with all staff as required  \n• Works closely in conjunction with the Pension and Benefit providers to ensure enrolment and deenrolment documentation is accurately maintained relative to onboarding and offboarding functions as required.  \n• Completion of monthly, quarterly and annual reports to the direct Supervisor as required.  \n• Provides HR coverage to maintain continuity when HR team employees go on leave.  \n• Assist with gathering data for completion of various staffing reports to the Executive Management team as required.  \n• Enrolls in administrative and professional development activities.  \n• Ensure that the strictest of confidentiality and need to know level of confidentiality is maintained at all times.  \n• Understands and adheres to all Agency policies and procedures.  \n• Other duties as assigned by the Direct Supervisor  \nQualifications  \n• An accredited college diploma in Business Administration or ","cbCaijcsMb6Kk8xY","https://ap.wps.com/l/cbCaijcsMb6Kk8xY","pdf",167921,3,"English","en",105,"# Qualifications\n# Primary Duties and Responsibilities\n# Other Duties\n# Knowledge, Skills and Abilities\n# Working Conditions","[{\"question\":\"What are the core responsibilities of the Human Resources Administrative Assistant?\",\"answer\":\"The HRAA provides administrative support to the HR team, maintains electronic personnel files, supports recruitment coordination, triages HR inquiries, and manages onboarding and offboarding including exit interviews.\"},{\"question\":\"What qualifications and experience are required for this role?\",\"answer\":\"The role requires an accredited college diploma in Business Administration or a related discipline and at least 2 years of experience in a relevant administrative position in a First Nations social service agency.\"},{\"question\":\"What working conditions and requirements should candidates expect?\",\"answer\":\"The position is office-based with a typical 35-hour week, but flexible hours may be required. 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