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The role supports HR planning activities, assists with drafting employee communications and orientation preparation, and prepares authorization forms and payment documentation. 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The HRAA will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives. The HRAA will work in a professionally and culturally appropriate manner that is consistent and cognizant of the KGCFS philosophy and local Anishinabek customs and traditions.  \nDuties and Responsibilities  \n􀁸 Provides administrative and works cooperatively with team members to support completing the Human Resource Department work plan and actively participates in the department’s strategic planning sessions.  \n􀁸 Assists with drafting employee correspondence, such as letters of offer, employment agreements, memorandums and other correspondence as required.  \n􀁸 Assists with assembling material for orientation sessions for all new employees, and ensures that required employee information is obtained and secured within the employee’s personnel file.  \n􀁸 Prepares financial, expenditures and payment authorization forms, and administrative documents for authorization by the Supervisor, such as invoices , purchase orders, etc.  \n􀁸 Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks.  \n􀁸 Ensures that all original and required employee correspondence is maintained in the personnel files and provides regular documentation audits for the Personnel Files, including renewals for CPIC-VSS, and Driver’s Abstracts, Performance Appraisals , Employment Agreements, Job Descriptions, Disciplinary, Salary Documentation and other required documentation.  \n􀁸 Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed.  \n􀁸 Prepares and maintains meeting agendas, records and distributes meeting minutes.  \n􀁸 Maintains and provides reports to supervisors for probationary ending periods and annual performance appraisals due dates.  \n􀁸 Assists the Human Resources Supervisor in preparation of Board of Directors briefing  \nnotes/recommendations as required. These may consist of recommendations for Board approval of new job descriptions, postings, evaluations, cultural initiatives, disciplinary action, and various staffing reports/updates.  \n􀁸 Provides administrative support to ensure Health and Safety compliance and initiatives of the employer are met as required in the Occupational Health and Safety Act.  \n􀁸 Liaising with the Human Resources Supervisor on all human resource matters.  \n􀁸 Liaising with Finance Department to ensure Payroll’s timely implementation of all agreed employee compensation, including any approved Salary Adjustments documents.  \n􀁸 Assists with the coordination of Human Resources training activities.  \n􀁸 Assists with communication and planning to all staff as required.  \n􀁸 Works closely in conjunction with the Pension and Benefit providers to ensure enrolment and deenrolment documentation is accurately maintained.  \n􀁸 Completion of monthly, quarterly and annual reports to the Human Resources Supervisor.  \n􀁸 Administratively support to the Finance Department to ensure the completion of all required internal and external Pensions and Benefits reports.  \n􀁸 Assist with gathering data for completion of various staffing reports to the Board as required.  \n􀁸 Enrolls in administrative and professional development activities.  \n􀁸 Ensure that the strictest of confidentiality is maintained at all times.  \n􀁸 Understands and adheres to all Agency policies and pro","cbCaihLtFBo4uCmQ","https://ap.wps.com/l/cbCaihLtFBo4uCmQ","pdf",299181,"English","# General Description\n# Duties and Responsibilities\n# Qualifications\n# Knowledge, Skills and Abilities\n# Working Conditions","[{\"question\":\"What is the core responsibility of the Human Resources Administrative Assistant?\",\"answer\":\"The HRAA provides administrative support to the Human Resources Department to help complete departmental goals and objectives.\"},{\"question\":\"What duties does the role perform related to employee documentation?\",\"answer\":\"The HRAA drafts employee correspondence, assembles orientation materials, maintains personnel files, and performs regular documentation audits for required HR records.\"},{\"question\":\"What qualifications and skills are required for the position?\",\"answer\":\"The role requires an accredited diploma in Business Administration or related discipline, at least 2 years of relevant administrative experience in a First Nations social service agency, strong communication skills, and proficiency with office and email applications.\"}]","Human Resources Administrative Assistant - Job Description - Duties, Responsibilities, Qualifications | PDF",1789310469]