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The HR Coordinator will manage the onboarding process and provide information and assistance throughout the employment lifecycle.  \nResponsibilities  \nRecruitment, selection and new starter processes  \n• Liaise with recruiting manager re the vacancy, appropriate advertisement channels and selection methods  \n• Arrange the placing of advertisements, liaising with recruitment agencies as necessary  \n• Assist the HR Manager with academic vacancies, including liaising with readers and referees  \n• Process all applications including acknowledging, rejection letters, invitations to interview, setting and arranging interview timetables and logging Equal Opportunities forms  \n• Ensure selection panel members are informed and provide documentation as needed, attend interviews as appropriate  \n• Ensure that eligibility to work in the UK for all casual and permanent employees has been checked and request updates for visas due to expire  \n• Issue contracts of employment and complete other new starter documentation and processes including payroll and HR system  \n• Ensure recruiting managers are provided with the appropriate induction and review documentation for all new staff during the probation period, and advise where necessary  \n• Keep up to date with changes to the immigration system  \nAdvice and Guidance  \n• Manage the HR Inbox, answer queries and provide basic practical advice to managers and employees in relation to policies and procedures  \n• Assist managers in dealing with requests and issues relating to maternity, absence, flexible working applications, parental leave and annual leave  \n• Support employees by providing information and assistance throughout the employment lifecycle. Use own initiative and considered judgment to answer queries and make suggestions inline with College policies and legal framework  \n• Conduct exit interviews, when necessary  \n• Research and undertake specific projects and other ad-hoc tasks as directed by the HR Manager, including policy reviews  \n• Keep up to date with developments in employment legislation, College HR policies and human resources best practice to ensure continuous development  \n• Support employee relations casework, including disciplinary, grievance and performance related matters  \n• Co-ordinate, support and participate in absence management meetings  \n• Assist with first day Induction for new starters  \n• Consult with the Bursar on HR issues during any periods of absence of the HR Manager  \nProvide a high level of administrative duties  \n• Prepare employee related letters including leaver letters, reference requests, pay and pension updates  \n• Produce appropriate contractual documentation and written correspondence in relation to internal transfers, terminations and variations of employment and escalating issues to the HR Manager as appropriate  \n• Act as secretary to the Equal Opportunity Committee, arranging meetings and taking minutes  \n• Deal with Occupational Health referrals and request medical reports as appropriate  \n• Ensure hard copy filing, electronic filing and archiving is up to date, in line with GDPR  \n• Monitor end of probation and annual performance reviews, alerting Heads of Department as necessary when reviews are overdue  \n• Deal with arrangements in the event of births, operations, long term sickness and bereavements  \n• Take all reasonable steps to ensure appropriate confidentiality  \n• Manage any HR related invoices on the system  \nHR Information Systems, payroll and benefits administration  \n• Enter all new starters on various systems a","cbCaie0nQGOhqAPI","https://ap.wps.com/l/cbCaie0nQGOhqAPI","pdf",135397,"English","# Purpose of the role\n# Responsibilities\n## Recruitment, selection and new starter processes\n## Advice and guidance\n## Provide a high level of administrative duties\n## HR information systems, payroll and benefits administration\n# Training\n# Internal and external communications\n# Essential skills","[{\"question\":\"What is the main purpose of the HR Coordinator role?\",\"answer\":\"Ensure recruitment and HR administrative duties are completed timely and accurately, and provide first-line support for employee enquiries across recruitment, training, and policies.\"},{\"question\":\"What recruitment and onboarding responsibilities does the HR Coordinator handle?\",\"answer\":\"Coordinate vacancy communications, manage advertising and applications, process interview arrangements, check right-to-work, issue contracts, and complete new starter documentation and onboarding.\"},{\"question\":\"What administrative systems and payroll tasks are included?\",\"answer\":\"Enter and maintain employee records on HR information systems, provide HRIS helpdesk support, monitor sickness-related forms and absence levels, compile payroll paperwork, and administer pension and benefits scheme processes.\"}]","HR Coordinator - Job Description | PDF",1789315564]