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all staff to share this commitment.  \nJob Title: HR and Payroll Administrator  \nReports to: HR Manager  \nDepartment: Human Resources  \nHours per week: 30 hours per week (Office based)  \nContract Type: Permanent-All Year  \nProbationary Period: 6 months (but may be extended dependant on performance)  \nKey working relationships:  \nHR Manager  \nHR Advisor  \nBursar / Head of Finance / Head of Operations SLT  \nAll Staff  \nJob Summary  \nTo support the HR Manager and HR Advisor in ensuring that the HR Function provides a professional service to the College.  \nTo support the recruitment life cycle ensuring that the staff journey from onboarding to offboarding is inline with college policy, statutory compliance and best practice.  \nResponsibility for the maintenance of the Single Central Register and managing the payroll.  \nKey responsibilities:  \nRECRUITMENT AND ONBOARDING  \n● Support the HR Team in the Onboarding Process  \n● Send out new starter documents  \n● Complete New Starter checklist  \n● Carry out DBS checks and Barred List Checks  \n● Carry out right to work checks  \n● Professional qualification checks  \n● Request and follow up references  \n● Complete Online, Prohibition and other compliance checks  \n● Creation of New Starter Digital Records and maintaining the current staff records  \n○ ISAMS  \n○ SCR Tracker (Single Central Register)  \n○ Moorepay  \n○ IHASCO Training  \n● Creation of New Starter files for sign off by Head/Bursar  \nCOMPLIANCE  \n● Maintenance of Single Central Register (which is checked termly by the Head and Safeguarding Governor)  \n● Arrange DBS renewals for existing staff.  \n● Ensure UKVI compliance checks are recorded  \n● Coordination of Safeguarding Training (for Deputy Head Pastoral)  \n○ Arrange training  \n○ Update the SCR  \n○ Provide information for annual return to West Berkshire Council  \n● Where compliance checks are not complete for new starters ensure Risk Assessments are requested from HR Advisor/Manager.  \nADMINISTRATION  \n● Management of archive system  \n● To maintain and update paper and electronic records  \n● Provide information/data for Annual Census  \n● Managing IT Access for new starters and leavers  \n● Organising security badges  \n● Managing the Eye Test Voucher Scheme  \n● To assist with human resource enquiries from other staff members  \nPAYROLL ADMINISTRATION  \n● Administration and processing of monthly payroll for all staff.  \n● Upload new starter information to the Payroll system-calculating no of hours per week and salary based on the pay scales  \n● Upload changes such as sickness, holidays, leavers and starters each month to the payroll system ● Carry out checks in order to ensure timesheets are accurate and any inconsistencies are resolved.  \n● Upload pension data to pension providers each month  \n● Production of annual salary letters and uploading the salary to the Payroll system  \nOther  \nThe above is only an outline of the tasks and responsibilities of the role. The post holder will carry out any other duties as may be reasonably required by his/her line manager  \nThe job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the department and College.  \nThis job description and accompanying documentation do not form part of the employment contract.  \nChild Protection and Safeguarding Policy  \nIt is the post holder’s responsibility for promoting and safeguarding the welfare of children. You will comply with the Pangbourne College Child Protection and Safeguarding Policy, and the requirement to report to the Designated Safeguarding Lead any concerns relating to the safety or welfare of children.  \nTerms and Conditions of Service  \nThe post holder will be required to comply with all policies and procedures issued by and on behalf of the College.  \nThe post holder will be su","cbCait48WpI1lxAT","https://ap.wps.com/l/cbCait48WpI1lxAT","pdf",259705,"English","# Job Title\n## Key responsibilities\n## Recruitment and onboarding\n## Compliance\n## Administration\n## Payroll administration\n## Other\n## Child protection and safeguarding\n## Terms and conditions of service\n## Information security, confidentiality and data protection\n## Equal opportunities\n## Health and safety","[{\"question\":\"What is the main purpose of the HR and Payroll Administrator role?\",\"answer\":\"To support the HR Manager and HR Advisor in delivering a professional HR service, covering the full recruitment lifecycle and payroll management in line with college policy and compliance requirements.\"},{\"question\":\"Which compliance and safeguarding activities does the role cover?\",\"answer\":\"It supports DBS and Barred List checks, right-to-work checks, maintains the Single Central Register, arranges DBS renewals, coordinates safeguarding training, and ensures required compliance information is recorded and acted on.\"},{\"question\":\"What payroll tasks are included each month?\",\"answer\":\"The role administers and processes the monthly payroll for all staff, uploads starter and monthly change data (sickness, holidays, leavers and starters), checks timesheets for accuracy, and uploads pension data to providers.\"}]","HR and Payroll Administrator - Job Description | PDF",1789340531]