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The material analyzes informal, inappropriate email examples and explains what makes them unsuitable, such as vague subjects, slang, poor tone, and missing structure. It provides a checklist of required elements, then details formal format, font and capitalization rules, proper email addresses, concise relevant subject lines, and clear polite message wording before sending.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/how-to-write-a-formal-email-professional-and-respectful-email-writing/275084/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/how-to-write-a-formal-email-professional-and-respectful-email-writing/275084.png","ImageObject",442,249,{"name":88,"@type":89},"\tCallum ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-31","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What makes an email “proper” and appropriate for the recipient?","Question",{"text":108,"@type":109},"A proper email uses a formal format, includes a correct email address, a relevant concise subject line, an appropriate greeting, a clear polite message, a respectful brief closing, and a signature identifying the sender. It also encourages checking everything before sending.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What formal format rules should you follow?",{"text":113,"@type":109},"Use an easily readable font (e.g., Arial, Times New Roman, Helvetica) and a normal font size. Avoid all caps and all lowercase, do not use slang, contractions, emojis, profanity, or jokes, and use formal language instead of informal wording.",{"name":115,"@type":106,"acceptedAnswer":116},"How should you choose a subject line?",{"text":117,"@type":109},"Include a short, relevant subject line that states the purpose, such as “Request for make-up work” or “Question about my grade.” Avoid vague phrases like “quick question” and don’t place the entire email text in the subject line.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},275084,1790205189,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},137451211410,"https://ap-avatar.wpscdn.com/avatar/2000bb0a9246f588df?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786362646172706240","How to Write a Formal Email  \nHOW TO SOUND PROFESSIONAL AND EARN RESPECT  \nLearning Target:  \n• I will be able to send a formal and professional email that is clear, concise, and appropriate for its audience .  \nPurpose:  \n• Learning how to write a proper email will help you in high school, but also in life.  \n• Often, people write vague, inappropriate, and informal emails to people instead of writing professionally.  \n• Writing informally in communication with teachers, employers, business colleagues, employees, or business clients will make you seem unprofessional and will cost you the respect of your audience .  \nWhat is wrong with this email?  \nFROM: Elizabeth Bennet ([ebennet10000@muhsdstudents.com](ebennet10000@muhsdstudents.com))  \nSUBJECT: hey  \ni saw i had missing assignments can you tell me what they are thanx  \nWhat is wrong with this email?  \nFROM: Jane Austen ([sexxyguuurl69@gmail.org](sexxyguuurl69@gmail.org))  \nSUBJECT:  \nWHAT DID WE DO TODAY IN CLASS???  \nWhat is wrong with this email?  \nFROM: Josh Turner ([jturner100000@muhsdstudents.org](jturner100000@muhsdstudents.org))  \nSUBJECT: WHAT CAN I DO TO BRING UP MY GRADE I CAN’T FAIL THIS SEMESTER OR MOM WILL KILL ME  \nElements of a proper email  \n• Formal format  \n• Proper email address  \n• Relevant, concise subject line  \n• Appropriate greeting  \n• Clear, concise, and polite message that conveys exactly what is needed  \n• Closing remark that offers to provide additional information or acknowledges their time and effort  \n• Closing that is respectful and brief  \n• Signature that provides information relevant to identifying who you are  \n• Check before you send  \nFormal Format  \n• The font should be easily read, so stick with Arial, Times New Roman, Helvetica, or other such fonts. Use a regular sized font (no small or large font sizes) .  \n• Do not write in all caps (that is yelling) and do not write in all lower case (that is whispering) .  \n• Yelling or whispering in your email shows a lack of respect for the recipient and yourself.  \n• Do not use slang, unnecessary contractions, emoticons/emojis, profanity, or jokes .  \n• Refrain from using humor because you will not know if your recipient understands it.  \n• Use formal language:  \n• Example:  \n• The meeting is scheduled for December 7th at 10:30 a.m. All students must attend. Your assignment updates are needed.  \n• Example of what not to do:  \n• Required meeting—Dec 7, 10:30 a.m. Updates needed. See ya there. 􀏟  \nProper Email Address  \n• You are currently using your school email address, which is a proper one .  \n• However, when you do not use your school email address, you must still have an appropriate one for professional communication .  \n• Examples of appropriate:  \n• [ebennet1234@gmail.org](ebennet1234@gmail.org)  \n• [Elizabeth.bennet.19@yahoo.edu](Elizabeth.bennet.19@yahoo.edu)  \n• Examples of inappropriate:  \n• [sexxyguuurl69@gmail.org](sexxyguuurl69@gmail.org)  \n• [20dirtbag20@hotmail.edu](20dirtbag20@hotmail.edu)  \nRelevant, concise subject line  \n• A subject line needs to be present and needs to be short and relevant.  \n• SUBJECT: Request for make-up work  \n• SUBJECT: Question about my grade  \n• Vague statements like “quick question” do not give information about the email.  \n• Putting your entire email in the subject line shows you don’t care enough to spend time on your request. It is also too long for viewing in its entirety.  \n• SUBJECT: my grade is relly low what can i do to bring it up thanx","cbCaitnxiVQWdpgr","https://ap.wps.com/l/cbCaitnxiVQWdpgr","pdf",209795,20,"English","# Elements of a proper email\n## Formal format\n## Proper email address\n## Relevant, concise subject line","[{\"question\":\"What makes an email “proper” and appropriate for the recipient?\",\"answer\":\"A proper email uses a formal format, includes a correct email address, a relevant concise subject line, an appropriate greeting, a clear polite message, a respectful brief closing, and a signature identifying the sender. It also encourages checking everything before sending.\"},{\"question\":\"What formal format rules should you follow?\",\"answer\":\"Use an easily readable font (e.g., Arial, Times New Roman, Helvetica) and a normal font size. Avoid all caps and all lowercase, do not use slang, contractions, emojis, profanity, or jokes, and use formal language instead of informal wording.\"},{\"question\":\"How should you choose a subject line?\",\"answer\":\"Include a short, relevant subject line that states the purpose, such as “Request for make-up work” or “Question about my grade.” Avoid vague phrases like “quick question” and don’t place the entire email text in the subject line.\"}]","How to Write a Formal Email - Professional and Respectful Email Writing | PDF",1789484931,7]