[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-301395-105":53,"doc-detail-301395-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","how-to-tie-the-last-pay-statement-of-the-year-to-the-w-2","How to Tie the Last Pay Statement of the Year to the W-2","","Step-by-step guidance for reconciling year-end pay statements with the W-2, focusing on how to calculate specific W-2 boxes from Pay Statement year-to-date figures. Instructions cover Box 1 (federally taxable wages/salary) using gross YTD, subtracting pre-tax deductions such as 403(b), then adding back the employee well-being incentive credit when applicable and including federally taxable fringe benefits. Additional sections explain how to derive Boxes 3 and 5 via Social Security-FICA and Medicare lines, with special handling for retirement contributions, plus an overview of W-2 box meanings.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/how-to-tie-the-last-pay-statement-of-the-year-to-the-w-2/301395/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/how-to-tie-the-last-pay-statement-of-the-year-to-the-w-2/301395.png","ImageObject",442,249,{"name":88,"@type":89},"Sage","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-24","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How do you calculate Box 1 on the W-2 from the last pay statement of the year?","Question",{"text":108,"@type":109},"Use the year-to-date gross pay from the last pay statement, subtract all deductions before federal tax (e.g., pre-tax 403(b) and other listed deductions), then add the employee year-to-date well-being incentive amount if applicable and add year-to-date federally taxable benefits (fringe benefits). The result should match Box 1 on the W-2.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What changes when calculating Box 3 (Social Security wages subject to 6.2%)?",{"text":113,"@type":109},"Use the same approach as Box 1 calculations, but do not subtract 403(b) mandatory and voluntary retirement contributions. The resulting amount corresponds to Box 3 on the W-2, subject to the IRS Social Security wage base limit.",{"name":115,"@type":106,"acceptedAnswer":116},"How is Medicare-related Box 5 determined, and what is the key rule?",{"text":117,"@type":109},"Calculate using the Social Security-Medicare line with the same method as Box 1, but do not subtract 403(b) retirement contributions. Box 5 reflects wages subject to the Medicare tax, which has no maximum wage base; additional withholding rules apply once Medicare wages exceed $200,000.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},301395,1790211096,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":73,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},687197207057,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","How to Tie the Last Pay Statement of the Year to the W-2  \n*See below screenshots ofa Pay Statement for Reference  \n*Note: The W-2 represents taxable income and not gross income  \nTo Calculate Box 1 ofthe W-2 (Federally Taxable Wages/Salary), refer to the Federal Tax line of the pay statement, Applicable Gross YTD column or:  \n1. Take YTD (Year-to-Date) Gross Pay amount from the last pay statement of the year  \n2. -SUBTRACT All Deductions before Federal Tax (Pre-Tax Deductions) For example, 403(B) Retirement, Dental, Medical, and any others that are listed on the pay statement (Excluding the Well-Being Incentive, if applicable)  \n3. + ADD Employee YTD Well-Being Incentive amount from the“Deductions before Federal Tax” section (if applicable)  \na. NOTE: The Well-Being Incentive amount will appear as a negative amount but a positive amount should be added to the gross earnings  \nb. This is the credit that is given for completing your annual physical information on Personify Health  \n4. + ADD YTD Federally Taxable Benefits (Fringe Benefits) amount to the Gross Pay Amount (if applicable)  \na. If you participate in Personify Health’s rewards program, this amount represents the rewards that were banked and are labeled “Well Being Incentive”  \n5. The final total will match the amount in Box 1 of the W-2  \nTo Calculate Box 3 of W-2 (Wages subject to 6.2% Social Security Tax), refer to the Social Security-FICA line of the pay statement, Applicable Gross YTD column or:  \n1. Perform the same calculations as listed for calculating Box 1 except DO NOT SUBTRACT 403(B) mandatory & voluntary retirement contributions  \n2. The result will give you the amount in Box 3 of the W-2  \na. NOTE: Each year, the IRS issues an earnings limit on the maximum amount of wages that are subject to the Social Security tax. The amount can be found on the IRS website.  \nTo Calculate Box 5 of W-2 (Wages subject to 1.45% Medicare Tax), refer to the Social Security-Medicare line of the pay statement, Applicable Gross YTD column or:  \n1. Perform the same calculations as listed for calculating Box 1 except DO NOT SUBTRACT 403(B) mandatory & voluntary retirement contributions  \n2. The result will give you the amount in Box 5 of the W-2  \nTo have a better understanding of the information on the W-2 Form, below is an explanation of the contents of the various boxes on the form:  \nBox a: Employee's social security number. This is the Social Security Number. It should match the number on the social security card. If the number is incorrect, please contact the Payroll Department at [payroll@nd.edu. The](payroll@nd.edu. The) Payroll Department will update and issue a corrected W-2 Form.  \nBox b: Employer identification number (EIN). This is the employer’s identification number assigned by the IRS.  \nBox c: Employer's name, address, and ZIP code. This identifies the name, address, city, state, and zip code of the employer.  \nBox d: Control number. This is a code that identifies this unique W-2 Form document in the employer’s records. It is an optional field and may be left blank. Note that this number is used to upload the tax information into tax preparation software.  \nBox e: Employee's name. This identifies the full name (first name, middle initial and last name) . The name must match the name on the social security card. If the name is incorrect, please provide a copy of the Social Security card to the Payroll Department. The Payroll Department will update and issue a corrected W-2 Form.  \nBox f: Employee's address. This identifies the address, city, state, and zip code.  \nNumbered Boxes on W-2 form:  \nBox 1: Wages, tips, other compensation. Box 1 reports the total taxable wages or salary for federal income tax purposes. This figure includes the wages, salary, tips reported, bonuses and other taxable compensation. Any taxable fringe benefits are also included in the Box 1 wages. Box 1 does not include any pre-tax benefits such as savings contributions to a 401(k) plan, 40","cbCaigTdauhdbIEx","https://ap.wps.com/l/cbCaigTdauhdbIEx","pdf",301870,6,"English","# How to Calculate W-2 Boxes Using Year-End Pay Statement\n## Box 1: Federally Taxable Wages/Salary\n## Box 3: Wages subject to 6.2% Social Security Tax\n## Box 5: Wages subject to 1.45% Medicare Tax\n## W-2 Box Definitions (a–f and key numbered boxes)","[{\"question\":\"How do you calculate Box 1 on the W-2 from the last pay statement of the year?\",\"answer\":\"Use the year-to-date gross pay from the last pay statement, subtract all deductions before federal tax (e.g., pre-tax 403(b) and other listed deductions), then add the employee year-to-date well-being incentive amount if applicable and add year-to-date federally taxable benefits (fringe benefits). The result should match Box 1 on the W-2.\"},{\"question\":\"What changes when calculating Box 3 (Social Security wages subject to 6.2%)?\",\"answer\":\"Use the same approach as Box 1 calculations, but do not subtract 403(b) mandatory and voluntary retirement contributions. The resulting amount corresponds to Box 3 on the W-2, subject to the IRS Social Security wage base limit.\"},{\"question\":\"How is Medicare-related Box 5 determined, and what is the key rule?\",\"answer\":\"Calculate using the Social Security-Medicare line with the same method as Box 1, but do not subtract 403(b) retirement contributions. Box 5 reflects wages subject to the Medicare tax, which has no maximum wage base; additional withholding rules apply once Medicare wages exceed $200,000.\"}]","How to Tie the Last Pay Statement of the Year to the W-2 | PDF",1789781789]