[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-243825-105":3,"detail-sidebar-cat-1-en-105":80,"doc-detail-243825-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":73,"head_meta":75,"extra_data":77,"updated_unix":79},105,"en","how-to-submit-an-electronic-timesheet-to-payroll-version-history-10","How to Submit an Electronic Timesheet to Payroll - Version History 1.0","","Guide for departments with permission to submit electronic timesheets to payroll outside SuccessFactors, covering variable payments for UOW staff and externals. Explains when the SuccessFactors timesheet function cannot be used, requiring either hours × rate or one-off payment amounts, and directs staff to request approval if listed conditions apply. Provides step-by-step instructions to download the Excel template, name the file, complete required columns and formats, follow copy/paste instructions for the submission tab, and submit to the secure Warwick Files workflow before monthly pay cut-off.",{"@graph":14,"@context":72},[15,34,55],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/how-to-submit-an-electronic-timesheet-to-payroll-version-history-10/243825/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/how-to-submit-an-electronic-timesheet-to-payroll-version-history-10/243825.png","ImageObject",442,249,{"name":42,"@type":43},"Angel","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-11","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":26},"InteractionCounter",{"@type":54},"ViewAction",{"@type":56,"mainEntity":57},"FAQPage",[58,64,68],{"name":59,"@type":60,"acceptedAnswer":61},"When can an electronic timesheet be submitted to payroll outside SuccessFactors?","Question",{"text":62,"@type":63},"When the timesheet functionality in SuccessFactors cannot be used and the department has been given permission to submit electronic timesheets to payroll. Electronic timesheets can only be used after approval from the payroll team.","Answer",{"name":65,"@type":60,"acceptedAnswer":66},"What information is required for variable payments in the electronic timesheet?",{"text":67,"@type":63},"Payments must include payroll details for either hours × rate or one-off payment amounts. The guide also notes that certain setups (e.g., differing pay rates across assignments or lump sum arrangements) trigger the need for electronic timesheet submission.",{"name":69,"@type":60,"acceptedAnswer":70},"What are the required steps to prepare and submit the timesheet file?",{"text":71,"@type":63},"Download the Excel template, save it using the required naming convention, complete columns A to G with the specified entry formats, copy/paste values into the Submit to Payroll tab, complete the declaration, then save, close, and submit the completed file via the designated Warwick Files process before the monthly pay cut-off.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},243825,1791695765,{"code":4,"msg":81,"data":82},"success",[83,88,93,98,103,108,112,117,122],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":110,"slug":111},17,40,"forms",{"id":113,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},18,"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":109,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":120,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":135,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":30},687207412472,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","How to Submit an ElectronicTimesheet to Payroll.  \nThis guide applies to departments that have been givenpermission to submit electronic timesheets to payroll (outsideof SuccessFactors)  \nThis guide details how to submit an electronic timesheet. This isto be used for submitting variablepayments to UOW staff and externalsand requires payroll details for either'hours x rate'or'one off'payment amounts. This should only be used when the time sheet functionality in SuccessFactors cannotbe used. The following list details occasions where a variable worker will not be able to record the hoursthat they have worked within the timesheet functionality in SuccessFactors:  \n• Where a variable worker holds two or more assignmentsofthe same typeof work but with differingrates of pay  \n• Where payment fora variable work assignment isto be made ona‘lump sum’basis rather than on anhourly rate  \nVersion History  \n\n| Version   | Date Published   | Authored By   | Summary of Key Changes   |\n| --- | --- | --- | --- |\n| 1.0   | 20/09/22   | Sarah Green   | N/A – first publication   |\n\nContents  \nSection A – Preparing Electronic Timesheet file............................................................................................................. 3  \nIntroduction.................................................................................................................................................................... 3  \nStep-by-step instructions................................................................................................................................................ 3  \nSection B – Submitting an Electronic Timesheet ............................................................................................................ 5  \nSection A – Preparing Electronic Timesheet file  \nIntroduction  \nAn electronic timesheet isto be used for submitting variable payments to UOW staff and externalsand requirespayroll details for either'hours x rate' or 'one off'payment amounts. This should only be used when the timesheet functionality in SuccessFactors cannot be used. The following list details occasions where a variable workerwill not be able to record the hours that they have worked within the timesheet functionality in SuccessFactors:  \n• Where a variable worker holds two or more assignmentsofthe same typeof work but with differing ratesof pay  \n• Where payment fora variable work assignment isto be made ona‘lump sum’basis rather than on anhourly rate  \nIf either of the above apply to the payments that you would like to make please contactpayroll@warwick.ac.uktorequest permission. Electronic timesheets can only be used if you have had permission from the payroll team tomake a submission.  \nPlease ensure you follow the instructions below to prepare the timesheet and submit it in time forthe monthlypay runcut-off. Once the data has been authorised the variable payments will be transferred into the University’spayroll system for payment in the next available monthly pay run.  \nStep-by-step instructions  \n1. Open webpageElectronic Timesheet webpageand download the file Electronic Timesheet Templatewhich will bein Microsoft Excel format. Please note thereis only one version of the electronic timesheetrequired for payments to all UOW staff and externals.  \n2. Save the file using the following naming convention:  \nFile Name=number of file i.e., 1stfile received from department / 2-digit department code/ month and yearof submission. An example from the Academic Office for payment in July 2021  \nFilename: 01AO0721 .  \nThis is used to identify the individual timesheet input file incase of queries.  \n3. Open the staff hours tab. Review the instructions as well asthe entry format requirements.  \n4. Complete columns A to G with all payment details following the instructions below (also available on theStaff Hours tab) andthe entry format requirements. Column H does not need tobe completed and can beleft blank the payroll team will complete t","cbCaik0v2y6k2Kdw","https://ap.wps.com/l/cbCaik0v2y6k2Kdw","pdf",627533,7,"English","# Section A – Preparing Electronic Timesheet file\n## Introduction\n## Step-by-step instructions\n# Section B – Submitting an Electronic Timesheet","[{\"question\":\"When can an electronic timesheet be submitted to payroll outside SuccessFactors?\",\"answer\":\"When the timesheet functionality in SuccessFactors cannot be used and the department has been given permission to submit electronic timesheets to payroll. Electronic timesheets can only be used after approval from the payroll team.\"},{\"question\":\"What information is required for variable payments in the electronic timesheet?\",\"answer\":\"Payments must include payroll details for either hours × rate or one-off payment amounts. The guide also notes that certain setups (e.g., differing pay rates across assignments or lump sum arrangements) trigger the need for electronic timesheet submission.\"},{\"question\":\"What are the required steps to prepare and submit the timesheet file?\",\"answer\":\"Download the Excel template, save it using the required naming convention, complete columns A to G with the specified entry formats, copy/paste values into the Submit to Payroll tab, complete the declaration, then save, close, and submit the completed file via the designated Warwick Files process before the monthly pay cut-off.\"}]","How to Submit an Electronic Timesheet to Payroll - Version History 1.0 | PDF",1789209110]