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Ask what additional information they need to start the process.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What is the difference between courtesy blocks and guaranteed blocks?",{"text":68,"@type":64},"Courtesy blocks mean you are not financially responsible for unbooked rooms, but guests must book by a strict deadline to receive the group rate. Guaranteed blocks require a deposit and payment for blocked rooms if they are not booked.",{"name":70,"@type":61,"acceptedAnswer":71},"How do you choose the right hotel for your wedding guests?",{"text":72,"@type":64},"Prioritize proximity to the wedding location (within 10 miles) and consider access to airports, restaurants, bars, and attractions. Compare room rates according to guest budgets and, if needed, reserve rooms at two hotels. Confirm check-in timing and request earlier check-in if it conflicts with the ceremony.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},379701,1791206555,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,114,118,122],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},17,"Forms",40,"forms",{"id":115,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":116,"slug":117},18,30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":55,"slug":121},21,"Paper Templates","papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":115,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":33,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":139,"read_time":26},2336475104736,"https://ap-avatar.wpscdn.com/avatar/22000c4c5e0e5b17e70?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786591360781797222","| \u003Cbr>HOW TO RESERVE ROOM BLOCKS:\u003Cbr>THE ESSENTIAL GUIDE\u003Cbr>+ TEMPLATE | |\n| --- | --- |\n\nHi there!  \nSo you’ve decided to reserve hotel rooms for your wedding guests! Before you cringe at the thought of having to contact a bunch of hotels -rest assured, I’m here to help!  \nI created a quick guide and an email template for you to help you save time, stay organized, and remain calm :)  \nYour goal is to save you time and stress – so in this guide you’ll find:  \n• A word-for-word email template that you can use to jump-start your search!  \n• The differences between the two types of room blocks  \n• Three things to consider as you choose the right hotel for your guests  \n• Sample wording to include on your wedding website  \nLet’s dive right in!  \nHappy planning,  \nAbout me  \nI teach busy people how to save time, money, and stress as they plan their big day. I share only actionable advice that you can actually use (no BS, no fluff) -much like this super helpful download ;)  \nFor more time-saving wedding resources, check out Planning with Poise.  \nBy the way, if you like this guide, you'll LOVE my bundle of five additional email templates to help you shop for other wedding vendors (like venues, caterers, etc.) ... download 'em for FREE!  \nThe Email Template  \nFirst, get in touch with the group sales manager -be sure to get the manager’s phone number and email address. You can get this information online or by calling the hotel’s front desk.  \nI highly recommend using email to reach out to sales managers. This way, you can email the manager at your convenience, you’ll avoid playing phone tag, and you have all of the information at your fingertips in your email inbox. (Infact, I recommend using email to contact all of your wedding vendors -it saves so much time!)  \nThat said, here’s your ready-to-use email template! Just fill in the blanks:  \nSUBJECT: Room Block Inquiry -hotel name  \nHi name of group sales manager,  \nI am emailing to request more information about reserving a block of rooms for my wedding guests. The wedding will be on date. Guests will likely be checking in on date and checking out on date, and we’re estimating that we’ll need about number rooms.  \nWe hope you’re able to provide some insights on the following questions:  \n• Do you offer a courtesy block or a guaranteed block?  \n• What is the group rate including all taxes and fees?  \n• Do you require a minimum night stay to reserve a block?  \n• What time is check-in?  \n• What is the parking fee? Does it include in and out privileges?  \n• What’s the rate for a honeymoon suite on the night of the wedding?  \n• Our event ends at time, if you have an on-site bar/restaurant will it still be open for a post-wedding event?  \nWe hope to hear from you soon! Please let us know if you need any additional information from us to get this process started.  \nThank you!  \nyour name  \n\n| | There are two types of room blocks |\n| --- | --- |\n|  | 1. Courtesy blocks (sometimes called “open” blocks) . The benefit of a courtesy block is that you’re not financially responsible for unbooked rooms within your block. On the downside, guests have a strict deadline to book their rooms to get the group rate. Generally the deadline to book is at least a month before the wedding -so this requires guests to think and plan ahead!\u003Cbr>2. Guaranteed blocks (sometimes called “closed” blocks) . A guaranteed block requires you to pay a deposit to block off the rooms -and if any rooms ar not booked, you’re stuck with the bill for those rooms. If you’re not 100% certain that your guests will book all of the rooms, then I recommend avoid guaranteed blocks -because you don’t need any extra stress -and you definitely don’t need any extra bills to pay!\u003Cbr>How to Choose the Right Hotel for Your Guests: Three Key Criteria |\n|  | • Location, location, location! Reserve rooms at a hotel near your wedding location (within 10 miles), to allow you and your guests a quick and easy drive to your wedding. If you can, consi","cbCaihefwIG3lzA1","https://ap.wps.com/l/cbCaihefwIG3lzA1","pdf",280058,"English","# The Essentials - Template\n## Word-for-word email template\n## Two types of room blocks\n## Three key criteria to choose a hotel\n## What to tell guests (website wording)","[{\"question\":\"What should you include in the email to the group sales manager when requesting a room block?\",\"answer\":\"Request details on courtesy vs guaranteed blocks, the group rate including taxes and fees, minimum night requirements, check-in time, parking fees and privileges, honeymoon suite rates, and whether on-site services remain available for a post-wedding event. Ask what additional information they need to start the process.\"},{\"question\":\"What is the difference between courtesy blocks and guaranteed blocks?\",\"answer\":\"Courtesy blocks mean you are not financially responsible for unbooked rooms, but guests must book by a strict deadline to receive the group rate. Guaranteed blocks require a deposit and payment for blocked rooms if they are not booked.\"},{\"question\":\"How do you choose the right hotel for your wedding guests?\",\"answer\":\"Prioritize proximity to the wedding location (within 10 miles) and consider access to airports, restaurants, bars, and attractions. Compare room rates according to guest budgets and, if needed, reserve rooms at two hotels. Confirm check-in timing and request earlier check-in if it conflicts with the ceremony.\"}]","How to Reserve Hotel Room Blocks - The Essentials - Template | PDF",1790237159]