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These events enrich the community spirit and vibrancy of living in and exploring Oakville, and include many different festivals, film productions, parades, picnics, races, sidewalk sales, theatrical performances, tournaments, and walkathons.  \nThank you for choosing one of the Town of Oakville’s many municipal venues to host your special event.  \nThis Event 101 – How to Plan an Event User Guide will assist you beginning your planning process before submitting an application. You are encouraged to also review our Special Event A to Z Guidelines on our website and the Before You Apply Guide in order to obtain valuable information concerning the necessary steps to follow when planning an event in Oakville.  \nThe Town of Oakville is pleased to provide a dedicated Special Events Service as a primary point-of-contact for all event inquiries.  \nGoing forward, the town’s Special Events Service will be your primary point-of-contact for any questions concerning planning an event, event applications, permits and municipal requirements.  \nConnect with the town’s Special Events Service by phone: 905-845-6601 and email: [events@oakville.ca](events@oakville.ca) and visit the [events website at www.Oakville.ca/events](events website at www.Oakville.ca/events).  \nWe look forward to helping ensure your event in Oakville is a great success.  \nHave you done your research?  \nBefore beginning to plan your event, it is important to do some research and environmental scans of the event landscape in your local area. Determining whether there are other events similar to the one you hope to plan around the same time could impact what type of event you do or when you do it. Discussing the type of event with stakeholders or target audiences also helps to determine interest level and relevancy.  \nIt is also important to go and visit multiple sites of interest for the event to determine which is the best and has the best amenities for what is required to ensure event success. Each park in Oakville provides a different landscape, different amount of existing infrastructure pieces and parking restrictions, as an example.  \nDefining a budget will also assist in determining how big your event can be or how much you can do, which affects the planning process. All events require planning and coordination, but events of varying sizes and types will have budget restrictions indifferent areas and priorities.  \nWhy is your event happening?  \nEvery event needs a goal or a mission to help navigate decision making and to ensure all programming and logistics stay on track. When you decide that you would like to plan a special event, it is important to ask yourself and/or your committee: Why? Why is this event important? What are we trying to achieve and why does it need to happen now?  \nIs there a specific charity you are partnering with and so therefore, the event is to benefit them and represent their activities?  \nNarrowing down this mission and mandate will help to narrow down choices, decisions and key logistics such as date and time when planning your special event.  \nWhen do you want to your event to happen?  \nBefore beginning any programming, deciding on your type of event or looking for sponsorship, it is important to narrow down when you want your event and how long you want it to be. This information will be important in obtaining not only your permits from your application, but also to communicate to necessary stakeholders that you want invested in the event.  \nImportant things to consider are:  \n• What day do you want your event?  \n􀁸 How does this day affect your audience? ie. Week day versus  \nweekend  \n• What month do you want your event in?  \n􀂃 This affects the weather and climate > July is hotter than September, for example.  \n• What time is your event?  \n• Where is your event","cbCaivX85MLAFOWP","https://ap.wps.com/l/cbCaivX85MLAFOWP","pdf",159094,6,"English","# How to Plan an Event\n## Why and purpose of the event\n## Research, sites, and budgeting\n## Timing decisions\n## Choosing the event type and audience\n## Logistics and programming","[{\"question\":\"Why should you define the goal or mission before planning?\",\"answer\":\"Every event needs a goal or mission to guide decision-making and keep programming and logistics on track. It helps determine what you are trying to achieve and why the event needs to happen now.\"},{\"question\":\"What research steps are recommended before choosing an event plan?\",\"answer\":\"Before beginning, conduct research and environmental scans to understand the local event landscape and identify similar events happening at the same time. Visit multiple sites to assess which location offers the best fit and amenities, including infrastructure and parking restrictions.\"},{\"question\":\"How do timing and location details affect the planning process?\",\"answer\":\"Deciding the day, month, time, and whether the event spans multiple days is important for permits and for communicating needs to stakeholders. These factors also affect audience experience and practical considerations like weather and climate.\"}]","How to Plan an Event - Event 101 - Quick Start Guide | PDF",1789152554]