[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-246280-105":53,"doc-detail-246280-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","how-to-fill-out-a-prf-requesting-goods-and-services-step-by-step-instructions","How to Fill Out a PRF - Requesting Goods and Services - Step-by-Step Instructions","","A step-by-step guide for completing a PRF to request goods and services. It explains what to provide in the top section (department/program, reason, realistic delivery timing and discussion with Purchasing, and delivery location details) and how to complete the details table (quantity, unit packaging, precise item descriptions, and estimated unit pricing with totals). The guide also covers budget charging fields, optional suggested sources, approvals and signatures, and final submission to the Purchasing Department for review and procurement.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/how-to-fill-out-a-prf-requesting-goods-and-services-step-by-step-instructions/246280/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/how-to-fill-out-a-prf-requesting-goods-and-services-step-by-step-instructions/246280.png","ImageObject",442,249,{"name":88,"@type":89},"Finn","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What information should be filled in the PRF top section?","Question",{"text":109,"@type":110},"Fill in Dept/Program, the Reason for the project, a realistic Deliver when? date after discussing with Purchasing staff, and Deliver where? details (office, warehouse, or field site). The Purchasing Department fills the other three top-page fields after you submit the form.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should the Description and item lines be written in the details table?",{"text":114,"@type":110},"Be very specific and include all quality-relevant details. List each different item on a separate line; if the form runs out of lines, use another PRF and note that both PRFs go together using the PRF numbers. Avoid listing completely different items on the same PRF if they require different types of stores.",{"name":116,"@type":107,"acceptedAnswer":117},"What do approvals and final submission involve?",{"text":118,"@type":110},"After completing the form, write your name and title on the Requester line, then sign and date it. Submit it to your supervisor for approval; if the requested value exceeds the supervisor’s authority per the approval matrix, route it to the authorized approver for the budget listed. When signatures are complete, take it to Purchasing, which reviews, accepts, and starts looking for the requested items or services.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},246280,1790130064,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},34359740700684,"https://ap-avatar.wpscdn.com/avatar/1f400023980c374ae676?_k=1777273430885731487","How to Fill Out a PRF  \nUse the PRF to request both Goods and Services  \nFirst check with the purchasing staff in your office. If they do not have hard-copy, pre-numbered forms, you can use the form we’ve attached to this manual:  \nPurchase Requisition Form Template  \nThese instructions refer to the format we’ve attached, but the principles are the same for any form. You can use these instructions no matter what form you are filling out.  \nTop Section  \nDept/Program: Write the name of the department or section of the office requesting the items or services  \nExamples:  \nAre you requesting tea cups for the kitchen? You would writeFacilities  \nAre you requesting timber for a shelter project? You would writeShelter  \nReason: For what specific project do you need the items or services?  \nExamples:  \nTea cups for a new office? You would write Office Set-up  \nTimber for a shelter project? You would write Shelter construction in region X  \nDeliver when? When do you need these items or services?  \nYou should discuss your purchase with the Purchasing Department staff before filling out this field.  \nBE REALISTIC. If you are ordering a $10,000 technical item, you probably can’t have it tomorrow, or by the end of the week – even in an emergency.  \nThe larger the purchase and the more complicated the item or service you request, the longer it is going to take to find options, compare them, and deliver the item(s) or service(s) .  \nIf there are many different dates when you need the items or services (maybe you don’t need all of them on the same day), write down what you need when on a separate piece of paper and attach that paper to the request. Then, make sure to discuss the issue with the purchasing staff when  \nyou turn in your request so that you know they are aware of your requirements.  \nDeliver where? Where should the items be delivered or services performed?  \nAt which office? Warehouse? Field Site?  \nIf there are many different places where you need the items or services delivered, write down the details of the delivery places, dates, and amounts on a separate piece of paper and attach that paper to the request. Then, make sure to discuss this with the purchasing department when you turn in the request so that you know they are aware of your needs.  \nYou don’t need to fill in the other three fields at the top of the page. The Purchasing Department will fill those out when you give them the form.  \nThe Table with Details of Your Request  \nQty: How many do you need?  \nUnit: How are they packaged?  \nExamples:  \nBox of 12  \n50 kg bag  \nIndividual piece  \nDescription: EXACTLY what are you requesting? What are ALL the details? Include specifics about  \nquality. This description is what the purchasing staff are going to use to look for what you are requesting.  \nDO  \n1. Be very specific  \nNot Specific: Water Container  \nSpecific: 20 ltr rigid jerry can, round, with CRS Logo  \nNot Specific: Generator  \nSpecific: 5 kvaportable generator with wheels  \n2. List each different item on a separate line.  \n3. If you run out of lines on this form, get another PRF and continue your list on it. Make sure to note on both PRFs that they go together (using the PRF numbers) .  \nDON’T  \nList completely different items on the same PRF. If you need two things, and you can’t get these things at the same kind of store, you should fill out two separate forms.  \nFor example, if you need to buy farming tools and to have books printed that will show the farmers how to use those tools, fill out one PRF for the tool purchase and a separate PRF printing services.  \nEstimated Unit Price: What is the approximate price of one unit?  \nYou should have this information in the budget for the project.  \nIf you can’t find the value there, use your general knowledge about what things cost.  \nPurchasing will need this information to know if they are on the right track when they are looking for your items. You can use the relative unit prices of items in a list to indicate wh","cbCaihTDYwtBbvxy","https://ap.wps.com/l/cbCaihTDYwtBbvxy","pdf",263632,"English","# Top Section\n## Dept/Program\n## Reason\n## Deliver when?\n## Deliver where?\n\n# Table with Details of Your Request\n## Qty and Unit\n## Description\n## Estimated Unit Price\n\n# Budgets to be Charged\n## Donor Source & Project #\n## GL Account\n## Amt to Charge\n\n# Suggested Sources\n\n# Approvals\n\n# Finishing Up","[{\"question\":\"What information should be filled in the PRF top section?\",\"answer\":\"Fill in Dept/Program, the Reason for the project, a realistic Deliver when? date after discussing with Purchasing staff, and Deliver where? details (office, warehouse, or field site). The Purchasing Department fills the other three top-page fields after you submit the form.\"},{\"question\":\"How should the Description and item lines be written in the details table?\",\"answer\":\"Be very specific and include all quality-relevant details. List each different item on a separate line; if the form runs out of lines, use another PRF and note that both PRFs go together using the PRF numbers. Avoid listing completely different items on the same PRF if they require different types of stores.\"},{\"question\":\"What do approvals and final submission involve?\",\"answer\":\"After completing the form, write your name and title on the Requester line, then sign and date it. Submit it to your supervisor for approval; if the requested value exceeds the supervisor’s authority per the approval matrix, route it to the authorized approver for the budget listed. When signatures are complete, take it to Purchasing, which reviews, accepts, and starts looking for the requested items or services.\"}]","How to Fill Out a PRF - Requesting Goods and Services - Step-by-Step Instructions | PDF",1789234531]