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The worksheet walks applicants through reading the full job description to find the correct recipient and required documents, creating a subject line that includes the position title and applicant name, and drafting a short, polite email introduction using a provided template. 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Use this worksheet to help you send a clear, professional, and well-organized email that makes a strong first impression .  \nSTEP 1: Read the Full Job Description Carefully  \nBefore sending any documents, review the entire job posting to locate:➔ The correct email address for the hiring manager or employer ➔ Specific application instructions  \n➔ Required materials (e.g., resume, cover letter, transcripts, portfolio )➔ Any subject line requirements  \nEven if a job posting includes an“Apply” button, you should still read the entire listing .  \nSome employers prefer or require applicants to email their resume directly to the hiring manager.  \n(Image 1 : Example of a Job Posting via Handshake)  \n(Image 2 : Part of the Job Description for the ‘AV Support Student Worker’ Position)  \nThis job description shows that if you relied only on the‘Apply’ button, you would have missed the employer’s specific instructions to email your resume directly to the hiring manager.  \nOffice of Career Development  \nBuilding B119  \n[ocs@neiu.edu](ocs@neiu.edu | 773-442-4680 | 8:30 am to 4:30 pm)[ | 773-442-4680 | 8:30 am to 4:30 pm](ocs@neiu.edu | 773-442-4680 | 8:30 am to 4:30 pm)  \nSTEP 2 : Prepare Your Email Subject Line  \nA clear, professional subject line allows employers to quickly recognize your application and keeps your email from getting overlooked. Your subject line should be direct, informative, and include both the position title and your name. Examples include:  \n➔ Application for Marketing Intern – FirstName LastName  \n➔ Resume Submission: Accounting Assistant Position – FirstName LastName ➔ Communications Intern Application – FirstName LastName  \nAlways follow any subject line format provided in the job description . Employers often use specific wording to organize applications, and not following their instructions can impact whether your materials are reviewed.  \nSTEP 3 : Write a Professional Introduction in the Email Body  \nKeep your message short, direct, and polite—this is not a full cover letter, just a brief introduction .  \nEmail Body Template  \nDear [ Hiring Manager’s Name],  \nI hope you are doing well. My name is [Your Name], and I am applying for the [Job Title ] position as listed on [ platform/source] . I have attached my resume and cover letter for your review.  \nThank you for your time and consideration . I look forward to the opportunity to speak with you .  \nSincerely,[Your Name][ Phone Number][ Email Address]  \n[ LinkedIn or Portfolio Link – optional]  \nOffice of Career Development  \nBuilding B119  \n[ocs@neiu.edu](ocs@neiu.edu | 773-442-4680 | 8:30 am to 4:30 pm)[ | 773-442-4680 | 8:30 am to 4:30 pm](ocs@neiu.edu | 773-442-4680 | 8:30 am to 4:30 pm)  \nSTEP 4: Attach Your Resume and Cover Letter Correctly  \nBefore hitting send, check that:  \n Your resume and cover letter are attached ( PDF format preferred)  Your filenames are professional and easy to identify. For example:  \n- JordanLee_Resume. pdf  \n- JordanLee_CoverLetter. pdf  \nSTEP 5: Double-Check Before Sending  \nUse this checklist:  \n Correct employer email address  Strong subject line  \n Clear and professional introduction  \n Attachments included and properly labeled  No typos or informal language  \n Email signature included  \nOffice of Career Development Building B119  \n[ocs@neiu.edu](ocs@neiu.edu | 773-442-4680 | 8:30 am to 4:30 pm)[ | 773-442-4680 | 8:30 am to 4:30 pm](ocs@neiu.edu | 773-442-4680 | 8:30 am to 4:30 pm)","cbCaiuiCpheLWivE","https://ap.wps.com/l/cbCaiuiCpheLWivE","pdf",323725,"English","# Steps\n## Read the Job Description Carefully\n## Prepare Your Email Subject Line\n## Write a Professional Introduction\n## Attach Your Resume and Cover Letter Correctly\n## Double-Check Before Sending","[{\"question\":\"Why should applicants read the full job description before emailing materials?\",\"answer\":\"Applicants must follow the hiring instructions, including the correct email address, required documents, and any subject line requirements. Relying only on an “Apply” button can cause applicants to miss employer-specific instructions.\"},{\"question\":\"What should the email introduction include, and how long should it be?\",\"answer\":\"The introduction should be short, direct, and polite, not a full cover letter. It should include a greeting, the applicant’s name, the job title and platform/source, and confirmation that the resume and cover letter are attached.\"},{\"question\":\"What final checks should be done before sending the email?\",\"answer\":\"Confirm the correct employer email address, use a strong subject line, include a clear introduction, attach the labeled resume and cover letter, ensure an email signature is included, and check for typos or informal language.\"}]","How To Email Your Resume and Cover Letter to Employers | PDF"]