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The final project is presented during the annual Art Exposition.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should the to-do list be organized?",{"text":113,"@type":109},"The to-do list should be organized chronologically (for example, months, weeks, and days before the event). Tasks should be planned early enough to minimize stress and coordinated with other event documents like the budget.",{"name":115,"@type":106,"acceptedAnswer":116},"What information must be included when creating the venue component?",{"text":117,"@type":109},"A venue is the event location, and renting it typically requires a contract. 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Paying attention to details is essential. You will create a visual picture of your event by creating a diorama or drawing showing the look and feel of your event. You will also create a booklet that contains your event’s budget, venue contracts, vendor contracts, floor plan, guest list, To-Do list, menu, and time schedule. You will also make an invitation, an item from your menu, and sample decoration for your event. Finally, you will present your project during the annual Art Exposition so your parents and community can see all of your hard work.  \nBreaking down the Project  \nI suggest that you complete the project in pieces. It is absolutely impossible to finish this project the night before it is due! You have almost the entire semester to work on it and some class time as well. Working a little bit each week will make this task a whole lot easier.  \nParts of the Project  \n􀀁 Event Description  \n􀀁 To Do List  \n􀀁 Venue  \n􀀁 Invitation  \n􀀁 Menu  \n􀀁 Table Setting  \n􀀁 Seating Arrangements  \n􀀁 Decorations  \n􀀁 Floor Plan  \n􀀁 Program  \n􀀁 Materials & Supply List  \n􀀁 Entertainment  \n􀀁 Budget  \n􀀁 Vendors  \n􀀁 Hosting Brochure  \n􀀁 Exposition Presentation  \n[www.FamilyConsumerSciences.com](www.FamilyConsumerSciences.com 2)[ 2](www.FamilyConsumerSciences.com 2)  \nEvent Description  \nWrite a thorough and concise paragraph conveying a mental image of your event. Include the reasons for the event, celebration or party. The purpose and theme should tie together. For example, Cowboy Matt’s birthday party is barbeque rodeo themed because the party is in honor of Matt-who likes the cowboy lifestyle. You need to also explain the theme of your event which is a unifying idea that is reinforced throughout the activities, food, decorations, etc. of the celebration. Describe the ambiance or mood and atmosphere of the environment (the party) . Some examples of ambiance would be formal, semi formal, casual, energetic, calm, peaceful, or lively. Describe what you plan on doing at this event for entertainment. Entertainment or activities can vary depending on the type of the event from conference lectures, dancing, watching a movie, to playing games. State the number and type of people you are inviting and why you are inviting them. Your event description should be free from spelling and grammar errors.  \n[www.FamilyConsumerSciences.com](www.FamilyConsumerSciences.com 3)[ 3](www.FamilyConsumerSciences.com 3)  \nTo Do List  \nThe “To Do List” is a list of all the things that need to be done before and leading up to when the guests arrive. The list should include all things that need to be done for a successful event. The list should be organized chronologically for example, 3 months before, 2 months before, one week before, one day before, one hour before, etc. The list should be typed and formatted in such a way that it is easy to read. The list should be well coordinated with other event documents for example you can’t tell me in your budget that you purchase the cake from the store but not write pick up cake from the store in your “To Do List.” Your list should give you enough time to complete tasks, and your tasks should be planned at an early enough date/time to minimize stress. So you should not have 20 significant tasks todo all within the hour before guests arrive.  \nExample:  \nTwo Weeks Before  \n• Decide theme, menu, recipes  \n• Make & Send out invitations  \n• Purchase craft supplies  \nTwo Days Before  \n• Purchase groceries  \n• Iron Table Cloths  \n• Prepare favors  \n• Make Napkins  \n[www.FamilyConsumerSciences.com](www.FamilyConsumerSciences.com 4)[ 4](www.FamilyConsumerSciences.com 4)  \nDay Before  \n• Make Chocolate Cake & Chocolate dipped strawberries  \n• Pick up kitchen, dinning room, & living room  \n• Dust  \n• Set up extra tables  \n• Take out decorations  \n• Gather Craft Supplies  \n• Food Prep  \n","cbCaipZstMmU8Bay","https://ap.wps.com/l/cbCaipZstMmU8Bay","pdf",167697,"English","# Project Overview\n## Breaking down the Project\n## Parts of the Project\n## Event Description\n## To Do List\n## Venue\n## Invitation\n## Menu","[{\"question\":\"What deliverables are required in the hospitality event planning packet?\",\"answer\":\"The project includes a booklet with budget, venue and vendor contracts, floor plan, guest list, to-do list, menu, and time schedule, plus an invitation and sample decoration. The final project is presented during the annual Art Exposition.\"},{\"question\":\"How should the to-do list be organized?\",\"answer\":\"The to-do list should be organized chronologically (for example, months, weeks, and days before the event). Tasks should be planned early enough to minimize stress and coordinated with other event documents like the budget.\"},{\"question\":\"What information must be included when creating the venue component?\",\"answer\":\"A venue is the event location, and renting it typically requires a contract. The contract should specify deposit timing and setup timing, and it should also define what is and isn’t allowed during the event.\"}]","Hospitality Event Planning Project Packet | PDF",1789151504,6]