[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-169084-en":3,"doc-seo-169084-105":30,"detail-sidebar-cat-1-en-105":91},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":11,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},169084,687197100911,"Himbo","https://ap-avatar.wpscdn.com/avatar/a000239b6f1da00475?x-image-process=image/resize,m_fixed,w_180,h_180&k=1785132997149421697",1,18,"Letters","HMRC Employment Letter Security Interview Template","Recruitment security interview record template for validating an HMRC employment history letter during background checks. Guides interviewers to verify the applicant’s identity documents, confirm the HMRC letter authenticity, and ensure the applicant understands checks, consents, and data usage. Includes sections for basic information, identity verification, PTA-based employment period matching, and documentary evidence validation, plus handling of discrepancies. Requires retention of the completed security interview record within recruitment files.","This template is provided as guidance and is drafted to support recruitment in line with 11.1.1 and 11.1.2. Adjustment will be needed to meet specific local use.\nHMRC Employment Letter Security Interview Template Guidance\nThe purpose of this Security Interview when utilising the HMRC employment history letter to support a background check is to ensure that:\nThe applicant’s identity is verified against a valid form of identification\nThe HMRC letter provided is verified\nThe applicant is fully aware of the checks that will be done to verify the information provided and that they provide all necessary consents\nThe applicant understands how their data will be used\nThere are no indications from the employment history that the applicant may not be a suitable person to complete a background check\nAs the Interviewer, you should satisfy yourself on each of the above points before the HMRC employment history letter is accepted. Parts B, C, and D (where used) should be initialled to confirm that you have undertaken the steps required. Once completed, any amendments made to those parts should be countersigned.\nA copy of this Security Interview record must be retained as part of the person’s recruitment records.\nValidation using documentary evidence\nWherever possible the HMRC letter must be validated against the individual’s Personal Tax Account (PTA). This can be completed through the HMRC App on a mobile device or the gov.uk website: \u0013 HYPERLINK \"https://www.gov.uk/personal-tax-account\" \u0014https://www.gov.uk/personal-tax-account\u0015\nIf this is not possible (e.g. HMRC service being offline, person unable to register with Government Gateway) then the applicant must provide at least one other supporting document from the following list for each period of employment listed in the letter:\nP60\nP45\nContract of employment\nRedundancy letter\nPayslip\nOther correspondence from the employer to the employee (e.g., furlough letter) either dated within or clearly relating to the period of employment\nCertificate of employment (only acceptable where it is known that the former employer issues these)\nCopies of all documents presented must be taken and retained as part of the recruitment record. Where the background check is in support of an airport identification card these will also need to be submitted as part of the ID card application.\nDiscrepancies\nIf any discrepancy is found further work will be needed to resolve the discrepancy or the background check must be failed. Resolving discrepancies may include obtaining references from employers but when addressing discrepancies you will need to consider whether these are genuine mistakes or an attempt at deception. \u000f\nHMRC Employment Letter Security Interview Template\nPlease complete in CAPITAL letters and black ink.\nIf the interview is via video call, consider whether signatures or other affirmations from the applicant are needed and how these can best be captured.\nPart A Basic Information\nApplicant Name: ______________________________ D.O.B: ___/___/___ (dd-mm-yy)\nI confirm this interview has taken place face-to-face on: ___/___/___ (dd-mm-yy)\nIt was conducted ( in person or via ( video call (tick as appropriate).\nInterviewer name: _________________________ Job Title: _________________________\nPart B Identity Check\nProof of Identity: You must record details of the identity document(s) seen, together with your confirmation that documents appear genuine and pertain to the Applicant. The document(s) presented must be originals.\nNationality: _________________________Identity document Type: __________________\nDocument No.: _________________________ Date of Issue: _______________________\nInterviewer: initial here to confirm document check\nThe purpose of the next section is to ensure the authenticity of the HMRC Employment History letter. Do not proceed if you do not have either a copy or the original HMRC Employment History letter.\n\u000ePart C Verification of HMRC Employment Letter via PTA\nInterviewer: Please follow thes","cbCaiecgYEMADurC","https://ap.wps.com/l/cbCaiecgYEMADurC","docx",44618,6,"English","en",105,"# HMRC Employment Letter Security Interview Template Guidance\n## Purpose and required interviewer checks\n## Validation using documentary evidence\n## Discrepancies handling\n# HMRC Employment Letter Security Interview Template\n## Part A Basic Information\n## Part B Identity Check\n## Part C Verification via PTA\n## Part D Verification with Documentary Evidence","[{\"question\":\"What is the purpose of the HMRC Employment Letter security interview?\",\"answer\":\"To ensure the applicant’s identity is verified, the HMRC employment history letter is authentic, and the applicant understands the checks, consents, and how their data will be used.\"},{\"question\":\"How should employment history be validated using the HMRC Personal Tax Account (PTA)?\",\"answer\":\"The interviewer should ask the applicant to log into their PTA, then select 1 to 3 employment periods and show them. Any mismatches require checking all listed periods and noting discrepancies.\"},{\"question\":\"What documents are required if PTA validation is not possible?\",\"answer\":\"The applicant must provide at least one supporting document per employment period from the listed options such as P60, P45, contract of employment, redundancy letter, payslip, or relevant employer correspondence.\"}]","HMRC Employment Letter Security Interview Template | DOCX",1788244462,2,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":14,"keywords":34,"description":15,"schema_data":35,"social_meta":86,"head_meta":88,"extra_data":90,"updated_unix":28},"hmrc-employment-letter-security-interview-template","",{"@graph":36,"@context":85},[37,53,68],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,47,50],{"item":41,"name":42,"@type":43,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":29},"https://docshare.wps.com/template/","Template",{"item":48,"name":13,"@type":43,"position":49},"https://docshare.wps.com/template/letters/",3,{"item":51,"name":14,"@type":43,"position":52},"https://docshare.wps.com/template/hmrc-employment-letter-security-interview-template/169084/",4,{"url":51,"name":14,"@type":54,"author":55,"headline":14,"publisher":57,"fileFormat":60,"inLanguage":23,"description":15,"dateModified":61,"datePublished":62,"encodingFormat":60,"isAccessibleForFree":63,"interactionStatistic":64},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-05","2026-09-01",true,{"@type":65,"interactionType":66,"userInteractionCount":52},"InteractionCounter",{"@type":67},"ViewAction",{"@type":69,"mainEntity":70},"FAQPage",[71,77,81],{"name":72,"@type":73,"acceptedAnswer":74},"What is the purpose of the HMRC Employment Letter security interview?","Question",{"text":75,"@type":76},"To ensure the applicant’s identity is verified, the HMRC employment history letter is authentic, and the applicant understands the checks, consents, and how their data will be used.","Answer",{"name":78,"@type":73,"acceptedAnswer":79},"How should employment history be validated using the HMRC Personal Tax Account (PTA)?",{"text":80,"@type":76},"The interviewer should ask the applicant to log into their PTA, then select 1 to 3 employment periods and show them. Any mismatches require checking all listed periods and noting discrepancies.",{"name":82,"@type":73,"acceptedAnswer":83},"What documents are required if PTA validation is not possible?",{"text":84,"@type":76},"The applicant must provide at least one supporting document per employment period from the listed options such as P60, P45, contract of employment, redundancy letter, payslip, or relevant employer correspondence.","https://schema.org",{"og:url":51,"og:type":87,"og:title":14,"og:site_name":58,"og:description":15},"article",{"robots":89,"canonical":51},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":92},[93,98,103,108,113,118,123,126,131],{"id":94,"doc_module":11,"doc_module_name":46,"category_name":95,"show_sort_weight":96,"slug":97},11,"Presentations",90,"presentations",{"id":99,"doc_module":11,"doc_module_name":46,"category_name":100,"show_sort_weight":101,"slug":102},12,"Resumes",80,"resumes",{"id":104,"doc_module":11,"doc_module_name":46,"category_name":105,"show_sort_weight":106,"slug":107},14,"Invoices",70,"invoices",{"id":109,"doc_module":11,"doc_module_name":46,"category_name":110,"show_sort_weight":111,"slug":112},15,"Posters",60,"posters",{"id":114,"doc_module":11,"doc_module_name":46,"category_name":115,"show_sort_weight":116,"slug":117},16,"Social Media",50,"social-media",{"id":119,"doc_module":11,"doc_module_name":46,"category_name":120,"show_sort_weight":121,"slug":122},17,"Forms",40,"forms",{"id":12,"doc_module":11,"doc_module_name":46,"category_name":13,"show_sort_weight":124,"slug":125},30,"letters",{"id":127,"doc_module":11,"doc_module_name":46,"category_name":128,"show_sort_weight":129,"slug":130},21,"Paper Templates",5,"papers-templates",{"id":132,"doc_module":11,"doc_module_name":46,"category_name":133,"show_sort_weight":4,"slug":134},158,"General","general-158"]