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It identifies lack of standardization and duplicative recording and reporting as key barriers and presents revised recording instruments and reporting procedures to standardize and streamline operations. The manual emphasizes close integration between client/patient recording and HMIS reporting and introduces four reformed areas, including encounter formats, intrafacility data flow, HMIS reporting formats, and HMIS data flow via a clean manual stage.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/hmis-procedures-manual-data-recording-and-reporting-procedures-executive-summary/166881/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/hmis-procedures-manual-data-recording-and-reporting-procedures-executive-summary/166881.png","ImageObject",442,249,{"name":88,"@type":89},"Mali","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-29","2026-08-31",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why did the HMIS/M&E reform begin with a Business Process Reengineering (BPR) assessment?","Question",{"text":109,"@type":110},"The BPR assessment identified two major barriers: lack of standardization and duplicative recording and reporting processes, which hinder efficient delivery of quality information.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does HMIS relate to client/patient records in this manual?",{"text":114,"@type":110},"HMIS uses routinely established procedures from client/patient records maintained for care and follow-up, and it requires close integration between recording and HMIS reporting.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the four major areas targeted by the reformed recording instruments and processes?",{"text":118,"@type":110},"The four areas are client/patient encounter formats, intrafacility data flow, HMIS reporting formats for M&E indicators, and HMIS data flow through the reporting chain from facilities to nation offices.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},166881,1788203484,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":126,"read_time":141},2336475104362,"https://ap-avatar.wpscdn.com/avatar/22000c4c46a41b752dd?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786595829695023868","The complete RHIS curriculum is available here:\n\u0013 HYPERLINK \"https://www.measureevaluation.org/our-work/\nroutine-health-information-systems/rhis-curriculum\n\" \u0014https://www.measureevaluation.org/our-work/\nroutine-health-information-systems/rhis-curriculum\n\u0015\n2.2.4c\nHMIS Procedures Manual (Ethiopia)\n\u000f\nFederal Ministry of Health\nHealth Management Information System (HMIS) /\nMonitoring and Evaluation (M&E)\nHMIS Procedures Manual: Data Recording\nand Reporting Procedures\nHMIS / M&E Technical Standards: Area 3\nHMIS Reform Team\nsecond edition\nJanuary 2010\nExecutive Summary\nReform of the Health Management Information System and Monitoring and Evaluation (HMIS/M&E) began with a Business Process Re\u001eengineering (BPR) Assessment.  This technical and process assessment identified lack of standardization and duplicative information recording and reporting processes as two major barriers to providing quality information efficiently.  This document contains the revisions in recording instruments and reporting procedures proposed to standardize and streamline the HMIS/M&E.\nThe HMIS captures much of its service and disease surveillance data from client/patient records that health professionals maintain for care and follow up.  HMIS simply exploits this routinely established procedure and builds on its potential without itself imposing a totally separate requirement. Obviously there is a need for close integration between client/patient recording and HMIS reporting.\nThe recording instruments and processes to be reformed fall into four major areas:\nClient / patient encounter formats record interactions between clients or patients and care providers and other technical or administrative health staff.  The information recorded may include medical history, clinical observations, diagnosis, treatment, laboratory, pharmacy, and financial data.  The formats proposed here are based on current Federal Ministry of Health (FMOH) guidelines and regional practices.\nIntrafacility data flow describes the way patient/client encounter formats follow an individual through the facility and how the medical information recorded by one practitioner can be consolidated so that it becomes available for other practitioners.\nHMIS reporting formats contain the data required for the indicators used in M&E for performance improvement.\nHMIS data flow moves data from facilities and administrative offices through the reporting chain from facility to regional and nation offices.  While HMIS/M&E reform includes a plan for electronic transmission of data from woreda onwards, in accord with instructions from the Ministry and international best practices, the first stage in reform is to develop a clean manual system.  The formats and processes in this document implement this manual system.\nThis document covers the formats and procedures for recording and reporting, which is Technical Area 3 as described in the Introduction.\n\u000f\nIntroduction to HMIS/M&E Technical Documentation\nMonitoring and Evaluation (M&E) is an action-oriented management tool that uses indicators to improve performance and remove bottlenecks.  These core indicators for action-oriented M&E come from routine service and administrative records through the Health Management Information System (HMIS).  HMIS and M&E are complementary processes; reforming one means reforming the other.\nFour technical areas have been identified for documentation of standards for the reformed HMIS/M&E.  Extensive consultation with managers and program officers in the last half of 2006 produced consensus on indicator definitions and disease classification required for M&E of the health sector and programs.  Reliable and timely supply of these indicators requires consistent information collection instruments and procedures.  Use of the information to improve performance requires the effective application of M&E principles and guidelines.  Standards, guidelines, and implementation procedures have been laid out for each of these areas in a series ","cbCaicwESDIM4erk","https://ap.wps.com/l/cbCaicwESDIM4erk","docx",412473,62,"English","# Executive Summary\n## Background and reform rationale\n## Role of HMIS in routine records\n## Integration between client/patient recording and reporting\n## Four reformed areas of procedures\n## Relationship to HMIS/M&E technical documentation\n## Overarching principles","[{\"question\":\"Why did the HMIS/M\\u0026E reform begin with a Business Process Reengineering (BPR) assessment?\",\"answer\":\"The BPR assessment identified two major barriers: lack of standardization and duplicative recording and reporting processes, which hinder efficient delivery of quality information.\"},{\"question\":\"How does HMIS relate to client/patient records in this manual?\",\"answer\":\"HMIS uses routinely established procedures from client/patient records maintained for care and follow-up, and it requires close integration between recording and HMIS reporting.\"},{\"question\":\"What are the four major areas targeted by the reformed recording instruments and processes?\",\"answer\":\"The four areas are client/patient encounter formats, intrafacility data flow, HMIS reporting formats for M\\u0026E indicators, and HMIS data flow through the reporting chain from facilities to nation offices.\"}]","HMIS Procedures Manual: Data Recording and Reporting Procedures - Executive Summary | DOCX",22]