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The audit finds the city lacked official performance goals for the full hiring cycle and did not track time-to-hire, resulting in an average 176-day process and many vacancies left open during the year. Budgetary hiring plans approved early led departments to delay hiring by about 100 days. The audit recommends that OBM review its personnel-expense approach and that DHR establish time-to-hire goals and procedures to measure and address delays.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":46,"@type":70,"position":76},"https://docshare.wps.com/template/paper-templates/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/hiring-timeliness-audit-december-2015/353395/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/hiring-timeliness-audit-december-2015/353395.png","ImageObject",442,249,{"name":88,"@type":89},"Maya Linwood","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-15","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What hiring-timeliness issue did the audit identify for fiscal year 2013?","Question",{"text":109,"@type":110},"The City lacked official performance goals for the timeliness of the full hiring process and did not track time-to-hire, contributing to an average 176-day time to fill vacant positions.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How did budgetary hiring plan approval affect hiring delays?",{"text":114,"@type":110},"Budgetary hiring plans approved at the beginning of the year led departments to delay hiring by an average of 100 days.",{"name":116,"@type":107,"acceptedAnswer":117},"What recommendations did the Office of Inspector General make?",{"text":118,"@type":110},"OBM should evaluate whether its method prevents departments from maintaining necessary staffing levels, and DHR should set official time-to-hire goals and implement procedures to identify, measure, and remedy hiring delays.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},353395,1791290512,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":45,"category_name":46,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":25},962084928432,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","OFFICE OF INSPECTOR GENERAL City of Chicago  \nREPORT OF THE OFFICE OF INSPECTOR GENERAL:  \n*************************  \nDEPARTMENT OF HUMAN RESOURCES AND OFFICE OF BUDGET AND MANAGEMENT  \nHIRING TIMELINESS AUDIT  \nDECEMBER 2015  \n866-IG-TIPLINE (866-448-4754)  \n[www.chicagoinspectorgeneral.org](www.chicagoinspectorgeneral.org)  \nJoseph M.Ferguson Inspector General  \nOFFICE OF INSPECTOR GENERAL  \nCity of Chicago  \n740 N. Sedgwick Street, Suite 200 Chicago, Illinois 60654 Telephone: (773) 478-7799  \nFax: (773) 478-3949  \nDecember 22, 2015  \nTo the Mayor, Members of the City Council, City Clerk, City Treasurer, and residents of the City of Chicago:  \nThe City of Chicago Office of Inspector General (OIG) has completed an audit of the City’shiring process for fiscal year 2013 to determine the timeliness of the City’s processes for filling employment vacancies. We found that the City lacked official performance goals for the timeliness ofthe full hiring process and did not track the time-to-hire for vacancies. Our analysis found that in 2013 it took the City an average of 176 days to fill vacant positions, while many appropriated positions remained unfilled over the course of the entire year.  \nThe City’s hiring process requires a coordinated effort by the Department of Human Resources (DHR), which works with departments to conduct the hiring process, and the Office of Budget Management (OBM), which approves a department’s request to start the hiring process. In addition, each year OBM estimates an expected employee turnover amount (i.e., the time that the position is vacant and thus no salary or wages are paid) for each department. OBM reduces each department’s personnel budget by the turnover amount and works with the department on an annual plan to fill vacancies.  \nThe City generally required departments to achieve OBM’s estimated annual turnover amount early in the year, rather than spreading it out over the course of the entire year. Specifically, budgetary hiring plans approved by OBM at the beginning of the year as a safeguard against departments exceeding their personnel budgets led departments to delay hiring by an average of 100 days. Further analysis revealed that,  \n􀁸 hires occurred on average 78 days after the scheduled hire date set in budgetary hiring plans. Although departments submitted hiring requests an average of 33 days before the scheduled hire date, the average hiring process took approximately 101 days; and  \n􀁸 nearly one-third of new hires started work more than 120 days after departments initiated the hiring process. DHR’s lack of formal standards and processes to track actual hiring times rendered it unable to identify specific points and causes of delay.  \nOIG recommends that OBM evaluate whether its method of managing personnel-related expenses needlessly prevents departments from maintaining necessary staffing levels to operate effectively. We also recommend that DHR set official time-to-hire goals and implement procedures to identify, measure, and remedy hiring delays. A lengthy hiring process may hinder operational effectiveness and discourage high-quality job applicants. If the City wishes to improve the speed of the hiring process and meet departments’ operational needs, it should  \nWebsite: [www.chicagoinspectorgeneral.org](www.chicagoinspectorgeneral.org) Hotline: 866-IG-TIPLINE (866-448-4754)  \nreliably record and analyze data on the many steps in the hiring process in order to identify opportunities for streamlining the process.  \nWe thank the management and staff of OBM and DHR for their cooperation during this audit.  \nRespectfully,  \nJoseph M. Ferguson Inspector General City of Chicago  \nWebsite: [www.chicagoinspectorgeneral.org](www.chicagoinspectorgeneral.org) Hotline: 866-IG-TIPLINE (866-448-4754)  \nOIG File \\#13-0266 December 22, 2015  \nHiring Timeliness Audit  \nTABLE OF CONTENTS  \nI. EXECUTIVE SUMMARY .......................................................................................","cbCailGSzJWACzzb","https://ap.wps.com/l/cbCailGSzJWACzzb","pdf",642903,42,"English","# EXECUTIVE SUMMARY\n## BACKGROUND\n# OBJECTIVE, SCOPE, AND METHODOLOGY\n## Objective\n## Scope\n## Methodology\n## Standards\n## Authority and Role\n# FINDINGS AND RECOMMENDATIONS\n## Finding 1: The City took an average of nearly six months to fill vacant positions","[{\"question\":\"What hiring-timeliness issue did the audit identify for fiscal year 2013?\",\"answer\":\"The City lacked official performance goals for the timeliness of the full hiring process and did not track time-to-hire, contributing to an average 176-day time to fill vacant positions.\"},{\"question\":\"How did budgetary hiring plan approval affect hiring delays?\",\"answer\":\"Budgetary hiring plans approved at the beginning of the year led departments to delay hiring by an average of 100 days.\"},{\"question\":\"What recommendations did the Office of Inspector General make?\",\"answer\":\"OBM should evaluate whether its method prevents departments from maintaining necessary staffing levels, and DHR should set official time-to-hire goals and implement procedures to identify, measure, and remedy hiring delays.\"}]","Hiring Timeliness Audit - December 2015 | PDF",1790105111]