[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-194582-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-194582-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","hiring-forms-and-processes-matrix","Hiring-Forms-and-Processes Matrix","","Hiring-Forms-and-Processes Matrix documents current versus future workflows for multiple HR hiring, staffing, and personnel actions. It outlines responsibilities for offer letters, onboarding timing, reference and background checks, and position changes such as new positions, reclassification, competency/career progression, promotion, demotion, reassignment, and salary or budget adjustments. The matrix specifies which steps shift from paper routing to ePosition and Castlebranch, clarifying approval dependencies with UNCG Human Resources and HR partners.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/hiring-forms-and-processes-matrix/194582/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/hiring-forms-and-processes-matrix/194582.png","ImageObject",442,249,{"name":42,"@type":43},"Alex Sinclair","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-09","2026-09-03",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",7,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Who is responsible for preparing SHRA/EHRA non-faculty offer letters in the future state?","Question",{"text":63,"@type":64},"In the future state, SHRA/EHRA non-faculty offer letters are prepared only by UNCG Human Resources (UNCG HR).","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How will reference checks and background checks be handled in the future state?",{"text":68,"@type":64},"Reference checks move to outsourcing to Castlebranch. Background checks remain outsourced to Castlebranch but are completed prior to employment only upon approval by UNCG HR.",{"name":70,"@type":61,"acceptedAnswer":71},"What system will be used for future requests like new position requests, reclassification, and promotion?",{"text":72,"@type":64},"New position requests, reclassification requests, and competency level/career progression updates are submitted in ePosition, while promotion remains handled through a competitive search in ATS with a hiring proposal.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},194582,1788440419,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":33,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":80,"read_time":26},1099523882182,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","| Form/Process | Purpose | Current State | Future State |\n| --- | --- | --- | --- |\n| SHRA/EHRA non-faculty Offer Letters | A documented official offer of employment to a hire | Prepared by hiring department or\u003Cbr>UNCG Human Resources (UNCG HR) | Prepared only by UNCG Human Resources |\n| New employee start date | Indicates start of employment | Anytime | Mondays only, with exceptions made by Talent Solutions Director |\n| New Employee Orientation dates | New employee in-processing | Every other Wednesday | Every Monday |\n| Reference checks | Determines legitimacy and fit | Conducted by departments | Outsourced to Castlebranch |\n| Background checks | Legal insight into potential employee | To be completed prior to beginning of employment, by Castlebranch | To be completed prior to beginning of employment only upon approval by UNCG HR, outsourced to Castlebranch |\n| New position requests | Establish a new position and hire an incumbent based on business need of organization | Paper process that consists of sending a packet of information | Submit a request for a New Position Request in ePosition |\n| Reclassification requests | To change the classification of one position to a different classification | Paper process (EAF) that consists of sending a packet of information | Submit a request for a Reclassification Request in ePosition. This still requires an EPAF for incumbents. |\n| Competency level/Career Progression requests | To change the competency level of a position (contributing, journey, advanced) either up or down | Paper process | Submit a request for Comp Level\u003Cbr>update in ePosition. Still requires EPAF |\n| Promotion | Moving a person to a higher position/classification based on an increased level of responsibility and/or an increase in salary | Done through a competitive search in ATS. Hiring Proposal. | Same |\n| Demotion | Moving a person to a lower position classification based on a decreased level of responsibility and/or a decrease in salary | Submit an ePAF | Completed in ePosition. Still requires EPAF and consultation with HR Business Partners and Employee Relations Consultant |\n| Reassignment | Appointment to a different post or role | Done through a competitive search in ATS. Hiring proposal. Exception; when a reorganization is being done or | Same. |\n\n\n|  |  | moving a RIF employee to a new department |  |\n| --- | --- | --- | --- |\n| Salary adjustment requests | To change the salary of an individual based on a number offactors | Department submits Package to TS and\u003Cbr>department submits ePAF | Handled in ePosition. Still requires EPAF for Ops |\n| Budget changes | To change funding code of a position | Submit an EPAF if position has\u003Cbr>incumbent. PPAF if position is vacant | Modification requested in ePosition, but processed through PPAF |\n| Supervisor changes | To change the reporting structure from one supervisor to another | Submit a PPAF (position action form)(electronic) | Modificationrequested in ePosition. No PPAF necessary, HR will make change. |\n| Organization changes | To move a position from one department to another | Usually happens one time annually. Submit an EPAF | Modification in ePosition. Requires manual form and EPAF |\n| Form EAF—Changes in Existing Employees Status (paper form) | To change the status of an SHRA employee’s classification, status, and/or salary | Submit an ePAF. This is used to update, return from LWOP/Probationary Period ending | Requested action in ePosition. Still requires EPAF |\n| Form EAF—Temporary Flat Pay New Hire (EHRA) | To hire temp EHRA employees outside of Jobsearch to be paid on a flat pay basis | Submit EPAF | Use JobSearch (ATS) to post the position and hiring proposal to hire |\n| Form EAF—Temporary Hourly New Hire (SHRA) | To hire temp SHRA employees outside of Jobsearch to be paid on an hourly pay basis | Submit EPAF | Use JobSearch (ATS) to post the position and hiring proposal to hire |\n| Special Assignment Form | Additional job assignment for SHRA employee","cbCaiprDLMXmEL6o","https://ap.wps.com/l/cbCaiprDLMXmEL6o","pdf",83887,"English","# Form/Process Matrix\n## Offer letters and onboarding\n## Checks and authorization forms\n## Position, classification, and compensation actions\n## Temporary hire and special assignment forms\n## Career banding and competency tools","[{\"question\":\"Who is responsible for preparing SHRA/EHRA non-faculty offer letters in the future state?\",\"answer\":\"In the future state, SHRA/EHRA non-faculty offer letters are prepared only by UNCG Human Resources (UNCG HR).\"},{\"question\":\"How will reference checks and background checks be handled in the future state?\",\"answer\":\"Reference checks move to outsourcing to Castlebranch. Background checks remain outsourced to Castlebranch but are completed prior to employment only upon approval by UNCG HR.\"},{\"question\":\"What system will be used for future requests like new position requests, reclassification, and promotion?\",\"answer\":\"New position requests, reclassification requests, and competency level/career progression updates are submitted in ePosition, while promotion remains handled through a competitive search in ATS with a hiring proposal.\"}]","Hiring-Forms-and-Processes Matrix | PDF"]