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It also defines shared-services enhancements, monthly monitoring of fleet utilization and reimbursement, and conditional approval controls when pool or rental options are not feasible. 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assist in the formulation of a report to the Governor on how to achieve greater efficiency and cost savings in this area. The report template includes sections for three projects for your convenience. This number is not a goal or target. You may add or delete boxes for as many projects as you submit.  \nACTION PLAN FOR PROJECT 1:  \n1. Project Title: Reducing Employee Travel Through Re-engineering Services  \n1.1. Brief description of project, goal, and action plan.  \nIncrease the use of existing technology sources as a means to facilitate training/education sessions, business meetings, and consultation visits.  \nAction Plan:  \nA. Assess the historical data on the Department’s spending on travel reimbursement to determine which employees and positions conduct activities with a high volume of travel.  \nB. Identify which activities that include travel could be facilitated by means of using telehealth, Office  \n356 video meeting functions, or Adobe Connect (i.e. dietitian education sessions, diabetes education, TB education, WIC consultations, IT support, and etc.); or by re-engineering the business processes and procedures that generate excessive travel.  \nC. Begin scheduling activities using connections of existing technology between ADH sites and implement identified staff ‘re-engineering’ opportunities.  \n1.2. Identify any additional resources required for the implementation and success of this plan.  \nIt is anticipated that no additional resources are needed to implement the ADH plan.  \n1.3. Are there any anticipated costs associated with the plan? Does your current budget have sufficient funds to cover all anticipated costs?  \nMaintenance of telehealth equipment and ongoing subscription fees for Office 365 and Adobe Connect are anticipated costs. ADH currently has sufficient funds to cover anticipated costs.  \n1.4. How will you measure the success and results of your plan? Include forecasts of cost savings, efficiencies achieved, etc.  \nThe progress, including results, will be tracked and reported as part of the ADH Efficiency and Responsiveness Plan. Success will be determined by documented re-engineered services that reduced the need for state employee travel. Travel for individual employees identified as part of a re-engineered process should be reduced by 20% or more.  \n1.5. What is the implementation timeline and key action steps for this plan? How will you track progress?  \nThis is a short term project, with completion anticipated by June 2020. The key plan elements listed above are the key action steps. Progress will be tracked as specified in 1.4 above.  \n1.6. Identify any obstacles to the implementation and success of this plan.  \nNo obstacles anticipated for this project.  \n1.7. How could Department of Transformation and Shared Services provide support to the Department?  \nThe support, technical advice, and services from the Department of Information Systems to ensure that state enterprise IT systems function at optimal levels is important to the success of this re-engineering project.  \nACTION PLAN FOR PROJECT 2:  \n2. Project Title Enhance Efficiency of Shared-Services model of Fleet Management  \n2.1. Brief description of project, goal, and action plan.  \nContinue using the shared services model ofan agency-wide fleet management system and enhance its efficiency. Incorporate Boards and Commissions into the current shared services model.  \nADH, prior to Transformation, had a fleet of 133 vehicles, with 83 stationed in Little Rock and 50 stationed in locations throughout the state. Of the Little Rock vehicles, there were 11 cars available in Little Rock as a “pool” for employees to use for business travel. Another 60 vans, station wagons, and sport utility vehicles have been mostly designated for E","cbCaiuLuOiGf24bD","https://ap.wps.com/l/cbCaiuLuOiGf24bD","pdf",116721,"English","# Fleet and Mileage Management Report\n## Purpose and Reporting Approach\n## Action Plan for Project 1: Reducing Employee Travel\n## Action Plan for Project 2: Enhancing Shared-Services Fleet Efficiency\n## Data, Costs, and Performance Measurement","[{\"question\":\"What is the main purpose of the HEALTH department fleet and mileage report?\",\"answer\":\"The report is designed to prompt analysis of fleet management and mileage reimbursement within departments and support formulation of a governor-facing report focused on efficiency and cost savings.\"},{\"question\":\"How does Project 1 aim to reduce employee travel costs?\",\"answer\":\"Project 1 increases use of existing technology for training, meetings, and consult visits, and re-engineers business processes that generate excessive travel to reduce state employee travel needs.\"},{\"question\":\"What budgeting, measurement, and timeline expectations are stated for the projects?\",\"answer\":\"The report anticipates no additional resources, notes expected costs tied to telehealth equipment maintenance and subscriptions, tracks progress through the ADH Efficiency and Responsiveness Plan, and cites short-term completion anticipated by June 2020 for Project 1.\"}]","HEALTH Department Fleet/Mileage Management Report - Action Plan | PDF",1789265940]