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Covers how to prepare and submit a department chair letter, complete actual wage determination steps, and understand department tasks and responsibilities. Explains H-1B eligibility requirements, key characteristics such as employer- and job-specific constraints, and operational rules for completing eligibility and pay group assignments. Includes guidance for start-date changes, retroactive corrections, and which documents to gather for departments.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/h-1b-workshop-spring-2025/260703/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/h-1b-workshop-spring-2025/260703.png","ImageObject",442,249,{"name":88,"@type":89},"Aurelia","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-14",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the main objectives covered in the H-1B Workshop?","Question",{"text":108,"@type":109},"The workshop covers pre-ITerp tasks in Workday, position information and prevailing wage determination, department chair letter steps, actual wage determination, and department tasks and responsibilities. It also directs attendees to the H-1B application process.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should start-date changes be handled if eligibility or pay group steps are not completed?",{"text":113,"@type":109},"If the start date changes and the eligibility and pay group steps are not completed, the new hire will not receive pay. The process requires entering a termination with the same effective date as the hire date and using a reason such as Incorrect Start Date, then processing a new hire with the updated start date and attachments.",{"name":115,"@type":106,"acceptedAnswer":116},"Which documents should departments gather for the H-1B process?",{"text":117,"@type":109},"Departments should gather the ISSS for Departments Checklists, the H1B Data Collection Form, and the International Visitor/Hire Checklist.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},260703,1791729937,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":20,"preview_page_count":4},1099514068365,"https://ap-avatar.wpscdn.com/avatar/10000253d8d9f28188e?_k=1776742907772140068","H􀖽1B Workshop  \nConnie Jesse Lira, Assistant Director for Faculty and Scholar Immigration Mimi Lemma, International Faculty and Scholar Advisor  \nSiemy Khan, Coordinator  \nMerced Ada, Workday Analyst Moderator – Carly Park, Program Specialist  \nTodayʼs Objectives  \n• Pre-iTerp Tasks in Workday  \n• Position Information & Prevailing Wage Determination  \n• Department Chair Letter  \n• Actual Wage Determination  \n• Departmentʼs tasks and responsibilities  \n• View the H􀖽1B application process here  \nWhat is H􀖽1B?  \n• Allows UMCP to hire foreign nationals to come to the U.S. temporarily to perform services in a specialty occupation  \n• Used for academic positions that qualify as specialty occupations, such as lecturers, faculty and researchers. Staff positions are handled by universityʼs Human Resources .  \n• UM must file the H􀖽1B petition; prospective employees cannot obtain H􀖽1B visas on their own  \nCharacteristics of H􀖽1B  \n• Employer-specific  \n• Job-specific  \n• Maximum of 6 years  \n• Minimum of a Bachelorʼs Degree in a Specialty Occupation  \n• Position requires specialized knowledge, skills and education.  \n• Part-time employees must work:  \n• 10 hours/week minimum for teaching positions  \n• 20 hours/week minimum for research positions  \n• 9-month appointments are limited to teaching positions  \n• For Fall 2025, start date is 08.10.2025  \n• New, incoming hires  \nWhen to Complete Step 5b .  \n• These steps should only be completed in Workday upon arrival and confirms that the new hire is ready for payroll processing.  \n• Visa Employment and Eligibility Information must be completed first by HR Analyst.  \n• Assign Pay Group must be completed by HR Partner.  \n• Both steps must be completed in order to receive pay.  \n• Completing these steps prior to arrival will result in overpayment if start date is incorrect.  \nVisa and Employment Eligibility Information  \nAssign Pay Group  \nWhat happens if the start date changes?  \n➔ The new hire will NOT receive pay as long as the Eligibility step and Pay Group step are NOT completed.  \n➔ Enter a Termination, using the same  \neffective date as the Hire Date and reason: Incorrect Start Date. Enter information in Comments such as new start date.  \n➔ Process a New Hire with the new start date, new document attachments, etc.  \n➔ Use “Search for Existing Pre-Hireˮ and enter name or UID. Termination transaction must be completed and new start date must be after Termination Date.  \n➔ Enter information in Comments for approvers. For example: Re-entering hire due to visa and start date change. No changes to job or compensation, only start date. This hire was previously effective X, completed background check and previously approved by Provost.  \nIf this is a retroactive date change, if the Eligibility steps and Pay Group steps were incorrectly completed prior to arrival, and or/if Pay was issued:  \n❖ Enter a Termination as soon as possible. The termination date will depend on Pay Calculations end date. The system will provide an error with the earliest possible termination date.  \n❖ Process New Hire with new start date, documents, and comments after Termination transaction is completed. Use Existing Pre-Hire record.  \n❖ Complete the applicable Payroll action such as Overpayment Recovery, Check Cancellation. etc. Consult Payroll Services as needed.  \nImportant Documents to Gather  \n•  ISSS For Departments Checklists  \n• H1B Data Collection Form  \n• International Visitor/Hire Checklist","cbCaiaQ3SLrOu1ZY","https://ap.wps.com/l/cbCaiaQ3SLrOu1ZY","pdf",3226355,39,"English","# Today’s Objectives\n## Pre-ITerp Tasks in Workday\n## Position Information & Prevailing Wage Determination\n## Department Chair Letter\n## Actual Wage Determination\n## Department Tasks and Responsibilities\n## H‑1B Application Process Overview\n# What is H‑1B?\n## Characteristics of H‑1B\n# When to Complete Step 5b\n## Visa Employment and Eligibility Information\n## Assign Pay Group\n# What happens if the start date changes?\n## Incorrect Start Date termination flow\n## Retroactive date change and overpayment recovery\n# Important Documents to Gather","[{\"question\":\"What are the main objectives covered in the H-1B Workshop?\",\"answer\":\"The workshop covers pre-ITerp tasks in Workday, position information and prevailing wage determination, department chair letter steps, actual wage determination, and department tasks and responsibilities. It also directs attendees to the H-1B application process.\"},{\"question\":\"How should start-date changes be handled if eligibility or pay group steps are not completed?\",\"answer\":\"If the start date changes and the eligibility and pay group steps are not completed, the new hire will not receive pay. The process requires entering a termination with the same effective date as the hire date and using a reason such as Incorrect Start Date, then processing a new hire with the updated start date and attachments.\"},{\"question\":\"Which documents should departments gather for the H-1B process?\",\"answer\":\"Departments should gather the ISSS for Departments Checklists, the H1B Data Collection Form, and the International Visitor/Hire Checklist.\"}]","H-1B Workshop - Spring 2025 | PDF",1789345112]