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It includes an initial interview outreach, rejection follow-up, reference check message, offer letter email, and onboarding welcome emails for both the new employee and the internal team. Each template uses subject lines, polished greetings, scheduling prompts, and editable placeholders so hiring teams can quickly tailor messaging, share key details, and keep candidates informed while minimizing scheduling back-and-forth.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/gusto-new-hire-email-templates-hiring-process-email-templates/280858/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/gusto-new-hire-email-templates-hiring-process-email-templates/280858.png","ImageObject",442,249,{"name":88,"@type":89},"Ava Thompson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-28","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",20,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What templates are included in the New Hire Toolkit?","Question",{"text":109,"@type":110},"The toolkit includes initial interview, rejection, reference check, offer letter, and welcome/onboarding email templates, plus an additional resources section for hiring support.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the toolkit help reduce scheduling back-and-forth?",{"text":114,"@type":110},"It recommends proposing available times upfront in the templates so candidates can select slots without repeated email exchanges.",{"name":116,"@type":107,"acceptedAnswer":117},"What information should be personalized before sending an offer letter?",{"text":118,"@type":110},"The offer letter template is structured with placeholders for role details, salary and pay cadence, employment type, vacation and sick leave, benefits, and an expected start date for a tailored final message.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},280858,1791444345,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":79},1649267921044,"https://us-avatar.wpscdn.com/avatar/1800007509477c92dfb?_k=1786009248482753345","NEW HIRE TOOLKIT  \nAll the email templates you’ll need during the hiring process  \nContents  \n03 Introduction  \n04 Initial interview email  \n05 Rejection email  \n06 Reference email  \n07 Offer letter  \n08 Welcome email to new employee  \n09 Welcome email announcing new employee to staff  \n10 Additional hiring resources  \nIntroduction  \nWhen hiring a new employee, the emails can get endless. Coordinating interviews, checking references, assembling offer letters—at times it feels like you’ll be emailing people for the rest of your life. Well, not anymore. We’ve crafted a set of email templates that you can easily tailor for every stage of the hiring process. Simply copy and paste the template and fill in the blanks to make each piece your own. Mad Libs, eat your heart out.  \nINITIAL INTERVIEW EMAIL  \nSUBJECT: Hello from   !  \nDear   ,  \nThanks so much for applying to   ! We’re honored you thought of us.  \nWe were blown away by your application and would love the chance to get to know you a little better. Are you free during any of the times below for a   - minute chat?  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \nExcited to connect with you,   !  \nCheers,  \nPro Tip  \nProposing times upfront can help minimize those pesky back-and-forth scheduling emails.  \nGoogle Doc link  \nClick here for an editable  version of this template  \n___________________  \nGUSTO. COM | 1 (800) 936–0383 4  \nREJECTION EMAIL  \nSUBJECT: Follow Up from    \nDear   ,  \nThanks so much for taking the time to apply to   There were a high number of applications for this role, and unfortunately, there wasn’t a fit at this time. That being said, we really appreciate the time you took to learn about us—thanks again.  \nIf there’s anything we can do to help with your job search, please let us know. And keep an eye on our website [Link to careers page], as we’re always updating it with new positions.  \nWe wish you all the best!  \nSincerely,  \nPro Tip  \nIf the decision was a hard one, let the candidate know. Think they may be a fit for a future role? Add them on LinkedIn.  \nGoogle Doc link  \nClick here for an editable  version of this template  \n_______________  \nGUSTO. COM | 1 (800) 936–0383 5  \nREFERENCE EMAIL  \nSUBJECT: Reference check for    \nDear   ,  \nHello there! I’m currently chatting with   about a potential role on the   team. I’m really enjoying getting to know [him/her/them]!  \n  mentioned that you two had a great time working together at   Would you be kind enough to talk more about your experience with them? If so, let me know if any of these times below work for you:  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \nThanks for your time!  \nCheers,  \nPro Tip  \nDon’t forget to add in timezones while suggesting your available time slots. This will help prevent scheduling mishaps as you run through your candidate’s list of references.  \nGoogle Doc link  \nClick here for an editable  version of this template  \n______________  \nGUSTO. COM | 1 (800) 936–0383 6  \nOFFER LETTER  \nSUBJECT: Will you join us?  \nDear   ,  \nDrumroll please… On behalf of everyone at   , we’re delighted to offer you the role of   ! After getting to know you over these past few [days/weeks/months], it became clear that your talents, goals, and values are a perfect match for our team. It’s such an honor to bring you on board as we work toward [Describe a little bit about your mission] .  \nAs our new   , you will be working alongside   to [Describe the goal of your team] . Here are some of the things you’ll get to do on a daily basis: [List out a few of the main duties] .  \nNow, the details: Your starting salary will be   per year, which you will be paid every   This amount is subject to any deductions and tax withholdings required by law. The role is [exempt/non-exempt] [and employment is on an at-will basis] .[Describe any extra compensation, like stock options] .  \nAs a [full-time/part-time] employee, you will be ent","cbCaihCX4sOlu0LG","https://ap.wps.com/l/cbCaihCX4sOlu0LG","pdf",354370,10,"English","# Initial interview email\n# Rejection email\n# Reference email\n# Offer letter\n# Welcome email to new employee\n# Welcome email announcing new employee to staff\n# Additional hiring resources","[{\"question\":\"What templates are included in the New Hire Toolkit?\",\"answer\":\"The toolkit includes initial interview, rejection, reference check, offer letter, and welcome/onboarding email templates, plus an additional resources section for hiring support.\"},{\"question\":\"How does the toolkit help reduce scheduling back-and-forth?\",\"answer\":\"It recommends proposing available times upfront in the templates so candidates can select slots without repeated email exchanges.\"},{\"question\":\"What information should be personalized before sending an offer letter?\",\"answer\":\"The offer letter template is structured with placeholders for role details, salary and pay cadence, employment type, vacation and sick leave, benefits, and an expected start date for a tailored final message.\"}]","Gusto New hire email templates - Hiring process email templates | PDF",1789560096]