[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-245833-105":53,"doc-detail-245833-en":131},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":124,"head_meta":126,"extra_data":128,"updated_unix":130},105,"en","guidelines-minutes-writing-meeting-minutes","Guidelines - Minutes - Writing Meeting Minutes","","Guidelines for writing effective, formal meeting minutes that serve as an accurate record long after participants forget. The document explains why poor minutes waste time and memory, clarifies minutes versus notes, and provides a structured set of 10 essential questions to ensure complete coverage. It recommends clear headings for skimming, timely writing within 24 hours, and practical do’s and don’ts, followed by an illustrative sample minutes format including attendance, decisions, actions, and agenda items.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/guidelines-minutes-writing-meeting-minutes/245833/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/guidelines-minutes-writing-meeting-minutes/245833.png","ImageObject",442,249,{"name":88,"@type":89},"Oliver Hayes","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"Why are effective meeting minutes important?","Question",{"text":109,"@type":110},"Ineffective minutes waste time during and after meetings, making it harder to remember decisions, accomplishments, and agreed next steps. Good notes preserve the record and prevent repeated meetings for the same purpose.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the 10 questions meeting minutes should answer?",{"text":114,"@type":110},"They cover when the meeting occurred, who attended or did not attend, discussion topics, decisions, agreed actions, responsible owners and deadlines, distributed materials, special reader guidance, and whether a follow-up meeting is scheduled with time, place, and purpose.",{"name":116,"@type":107,"acceptedAnswer":117},"What do the guidelines recommend for formatting meeting minutes?",{"text":118,"@type":110},"Use headings so readers can skim quickly, such as Topics, Decisions, Actions Agreed Upon (with person responsible and deadline), Next Meeting, Date and Time, Location, and Agenda items.",{"name":120,"@type":107,"acceptedAnswer":121},"When should meeting minutes be written and what should be avoided?",{"text":122,"@type":110},"Write minutes soon after the meeting, preferably within 24 hours. Avoid unnecessary “he said, she said” details and exclude information that could embarrass anyone, while using positive language to describe discussions.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},245833,1790960883,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":144,"read_time":9},687207020761,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Writing Meeting Minutes  \nInstructions  \nEmail minutes to me in MS Word within 24 hours of class, and I will review them, convert them to PDF, and then distribute them to the class.  \nWriting Effective Meeting Minutes  \nDo you want to be more efficient? Think about your meetings and the meeting notes that follow them:  \nWhen our meetings aren't effective, we waste valuable time figuring out what we are trying to accomplish in them.  \nWhen our meeting minutes aren't effective, we waste the time we spent in meetings. Without good meeting notes or minutes, we may not remember or recognize:  \n• What we decided in the meeting  \n• What we accomplished in the meeting  \n• What we agreed to in terms of next steps (action items)  \nAnd when we can't remember the items above, we end up going in different directions and then meeting again for the same original purpose!  \n(Definition: Notes and minutes are the same thing. Minutes are more formal and are often required by organizational bylaws.)  \nTo avoid wasting your time spent in meetings, be sure your notes and minutes answer these 10 questions:  \n1. When was the meeting?  \n2. Who attended?  \n3. Who did not attend? (Include this information if it matters.)  \n4. What topics were discussed?  \n5. What was decided?  \n6. What actions were agreed upon?  \n7. Who is to complete the actions, by when?  \n8. Were materials distributed at the meeting? If so, are copies or a link available?  \n9. Is there anything special the reader of the minutes should know or do?  \n10. Is a follow-up meeting scheduled? If so, when? where? why?  \nMinutes need headings so that readers can skim for the information they need. Your template may include these:  \nTopics  \nDecisions  \nActions Agreed Upon Person responsible Deadline  \nNext Meeting (from course website) Date and Time  \nLocation  \nAgenda items  \nWriting Meeting Minutes  \nDo's and Don'ts:  \nDo write minutes soon after the meeting--preferably within 24 hours. That way, those who attended can be reminded of action items, and those who did not attend will promptly know what happened.  \nDon't skip writing minutes just because everyone attended the meeting and knows what happened. Meeting notes serve as a record of the meeting long after people forget what happened.  \nDon't describe all the \"he said, she said\" details unless those details are very important. Record topics discussed, decisions made, and action items.  \nDon't include any information that will embarrass anyone (for example, \"Then Terry left the room in tears\") .  \nDo use positive language. Rather than describing the discussion as heated or angry, use passionate, lively, or energetic--all of which are just as true as the negative words.  \nDo have a new year filled with productive meetings captured efficiently in crisp, clear meeting notes!  \nModified from a resource developed by Lynn Gaertner-Johnston, downloaded from: [http://www.businesswritingblog.com/business_writing/2006/01/tips_for_writin.html](http://www.businesswritingblog.com/business_writing/2006/01/tips_for_writin.html)  \nSample Minutes  \nFor Friday 2/24/17  \n* Read TC Ch. 13 and Ch. 1 from Purpose Econ. and B-Corp resource; answer questions  \n* Work on memo revisions (due 2/27)  \n* Project 2 & 3  \nToday, Wednesday 2/22/17  \nIn attendance: Dr. Brizee, full class – no absences  \nClass began at 12:00  \nAristotle’s Proofs  \n1. Ethos: credibility of author  \na. Readers must be able to trust you  \nb. Sound research  \nc. Methods transparency  \nd. Grammar and mechanics  \ne. Reader-Centered Approach (RCA)  \nf. Document design  \ng. Kairos-doing the right thing at the right time  \n2. Pathos: appeal to the emotions  \nWriting Meeting Minutes  \na. Developing connections and relationships with readers  \n3. Logos: appeal to logic  \na. Facts, reasoning  \nb. Best practices  \nc. Induction and deduction  \nProject 1  \nEvidence > Claim > Line of Reasoning  \nClaims:  \no Qualified  \no Good fit  \no How you'll help them (RCA)  \nEvidence (Résumé) ß always use both acc","cbCaijK4jimprudl","https://ap.wps.com/l/cbCaijK4jimprudl","pdf",89529,"English","# Writing Effective Meeting Minutes\n## Key benefits and definition\n## The 10 questions for complete minutes\n## Recommended headings and template sections\n## Do's and Don'ts\n# Sample Minutes\n## Meeting details and agenda\n## Decisions and assignments","[{\"question\":\"Why are effective meeting minutes important?\",\"answer\":\"Ineffective minutes waste time during and after meetings, making it harder to remember decisions, accomplishments, and agreed next steps. Good notes preserve the record and prevent repeated meetings for the same purpose.\"},{\"question\":\"What are the 10 questions meeting minutes should answer?\",\"answer\":\"They cover when the meeting occurred, who attended or did not attend, discussion topics, decisions, agreed actions, responsible owners and deadlines, distributed materials, special reader guidance, and whether a follow-up meeting is scheduled with time, place, and purpose.\"},{\"question\":\"What do the guidelines recommend for formatting meeting minutes?\",\"answer\":\"Use headings so readers can skim quickly, such as Topics, Decisions, Actions Agreed Upon (with person responsible and deadline), Next Meeting, Date and Time, Location, and Agenda items.\"},{\"question\":\"When should meeting minutes be written and what should be avoided?\",\"answer\":\"Write minutes soon after the meeting, preferably within 24 hours. Avoid unnecessary “he said, she said” details and exclude information that could embarrass anyone, while using positive language to describe discussions.\"}]","Guidelines - Minutes - Writing Meeting Minutes | PDF",1789231426]