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The recommendations cover layout choices, font and color constraints, consistent headers with résumés, and required submission details. It explains how to address the reader appropriately, integrate job-ad keywords, support claims with evidence, structure each paragraph, and keep the letter concise and respectful. Action verb lists help strengthen impact and reduce repetition.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/guide-to-writing-exceptional-cover-letters/254968/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/guide-to-writing-exceptional-cover-letters/254968.png","ImageObject",442,249,{"name":88,"@type":89},"Lucas Vance","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What formatting and visual rules should a cover letter follow?","Question",{"text":108,"@type":109},"Use 0.75–1 inch margins, a consistent single font, and black-and-white text. Choose a sans serif font for electronic submissions or a serif font for hardcopy, and keep the standard block format with proper spacing between blocks.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should the cover letter address the recipient?",{"text":113,"@type":109},"Address the letter to a specific person when possible. Otherwise, use “Dear Hiring Committee” or “Dear Human Resources,” include a proper salutation such as “Dear Mr. Smith,” and avoid assuming titles by using “Ms.” when appropriate.",{"name":115,"@type":106,"acceptedAnswer":116},"What should each paragraph include?",{"text":117,"@type":109},"The first paragraph should state the position and where it was found, express interest, confirm qualification, and preview what will be discussed. The second and third paragraphs should outline relevant qualifications, link them to the company’s needs, and use examples with situation-action-result. The final paragraph should mention enclosures, express interest in an interview if relevant, offer further information, and thank the reader.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},254968,1790469243,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},549768064622,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","GENERAL COVER LETTER RECOMMENDATIONS ACTION VERBS FOR COVER LETTERS  \nVISUAL STYLE  \n• Set margins to .75-1 inch. Use the Moderate layout in MS Word’s page layout tab.  \n• Use only one font throughout the body except in the case of the header.  \n• Use black-and-white text only; avoid colored fonts or paper.  \n• If submitting electronically, use a sans serif font (such as Arial or Calibri).  \n• If submitting in hardcopy, use a serif font (such as Garamond or Cambria).  \n• Minimize the use of underlining or italics except for publication names/titles.  \nFORMAT  \n• Use standard block format: single-spaced throughout except between blocks.  \n• Use an identical header to your résumé.  \n• Include the specific date the cover letter was submitted/sent in.  \n• Include the name and title of the hiring agent, the company, and the company’s address.  \nWRITING STYLE  \n• Address the letter to a specific person. If this is not possible, address the letter“Dear Hiring Committee” or “Dear Human Resources.”  \n• Use a proper salutation, such as “Dear Mr. Smith.”  \n• Never assume titles. Use “Ms.” if addressing to a female.  \n• Write with your audience in mind. Communicate in terms of how you will bean asset to them.  \n• Include keywords from the job ad and demonstrate qualifications they value or require.  \n• Support statements with evidence or examples.  \n• Limit the use of “I” and “me.”  \n• Address why you want to work for the company, if relevant and sincere.  \n• Use a proper closing, such as “Sincerely” or “Best Regards.”  \n• After the closing, skip 2-4 lines and type your name. For hardcopies, sign the document.  \nPARAGRAPH GUIDELINES  \n• In the first paragraph, you should  \n» Mention the position (number and title) and where you found the position.» Express your interest in the position and company.  \n» State that you are qualified for the position.  \n» Preview what you will discuss in the rest of the letter.  \n• In the second and third paragraphs, you should  \n» Outline your qualifications and connect them to the company’s values and needs.  \n» Refer to specific and relevant education, internships, or work experiences.» Support statements with examples that include a situation, action, and result.» Express your interest in working for the company.  \n• In the final paragraph, you should  \n» Mention any enclosures or attachments.  \n» Express interest in an interview, if appropriate.  \n» Offer to provide further information.  \n» Thank the reader for his/her consideration.  \nOTHER CONSIDERATIONS  \n• Keep your cover letter to one page.  \n• Be concise.  \n• Promote yourself, but avoid being perceived as arrogant.  \n• Consider using a bulleted list or table format to express accomplishments.  \n• Edit and proofread carefully.  \n• Have multiple reviewers edit your cover letter.  \n• Use action verbs to precisely demonstrate your experience.  \n• Choose verbs that are present in the job ad and company profile.  \n• Reduce redundancy by using a variety of action verbs.  \nCREATING  \nAdapted Assembled Built Compiled  \nCompleted  \nComposed  \nConceptualized Cultivated Developed Established Fashioned Formulated Generated Implemented Initiated  \nInnovated  \nInstituted  \nInvented Prepared  \nProduced Secured Structured  \nINCREASING  \nDeveloped Enhanced  \nExpanded Gained Improved Maximized Modernized Multiplied Revitalized Upgraded  \nWRITING  \nAuthored Composed  \nCorresponded Documented Drafted  \nEdited  \nFormulated  \nPublished  \nRevised  \nCALCULATING  \nAdded Allocated Appraised Audited Balanced Budgeted Charted Computed Divided Forecasted Multiplied Reconciled Subtracted  \nCOLLABORATING  \nAided Assisted Connected  \nContributed  \nCooperated  \nCo-produced Fostered Joined  \nParticipated  \nPartnered Served Supported Utilized  \nMARKETING  \nAdvertised  \nAdvocated Branded Created Delivered Displayed Endorsed  \nEnergized  \nEnvisioned Persuaded Promoted Publicized Recommended  \nTEACHING  \nCoached Enabled  \nEncouraged Evaluated Explained Guided Informed  \nInstructed Lect","cbCaiazE0aNuE59j","https://ap.wps.com/l/cbCaiazE0aNuE59j","pdf",971713,"English","# GENERAL COVER LETTER RECOMMENDATIONS\n## VISUAL STYLE\n## FORMAT\n## WRITING STYLE\n## PARAGRAPH GUIDELINES\n## OTHER CONSIDERATIONS\n## CREATING - INCREASING - WRITING - CALCULATING - COLLABORATING - MARKETING - TEACHING - SYNTHESIZING - RESEARCHING - MANAGING - DECREASING - COMMUNICATING\n# CASE STUDY EXAMPLES\n## Freshman\n## Sophomore/Junior","[{\"question\":\"What formatting and visual rules should a cover letter follow?\",\"answer\":\"Use 0.75–1 inch margins, a consistent single font, and black-and-white text. Choose a sans serif font for electronic submissions or a serif font for hardcopy, and keep the standard block format with proper spacing between blocks.\"},{\"question\":\"How should the cover letter address the recipient?\",\"answer\":\"Address the letter to a specific person when possible. Otherwise, use “Dear Hiring Committee” or “Dear Human Resources,” include a proper salutation such as “Dear Mr. Smith,” and avoid assuming titles by using “Ms.” when appropriate.\"},{\"question\":\"What should each paragraph include?\",\"answer\":\"The first paragraph should state the position and where it was found, express interest, confirm qualification, and preview what will be discussed. The second and third paragraphs should outline relevant qualifications, link them to the company’s needs, and use examples with situation-action-result. The final paragraph should mention enclosures, express interest in an interview if relevant, offer further information, and thank the reader.\"}]","Guide To Writing Exceptional Cover Letters | PDF",1789283804]