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The guide also outlines background checks, child safety training, parent/guardian notifications, waiver terms, transportation controls, safety planning, incident reporting, and additional program requirements including conflicts of interest and mandatory reporting reminders.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/guide-for-youth-programs-youth-protection-policy/282561/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/guide-for-youth-programs-youth-protection-policy/282561.png","ImageObject",442,249,{"name":42,"@type":43},"Stanford","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-23","2026-09-16",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",10,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"How far in advance must the Youth Protection Policy Program Registration Form be submitted?","Question",{"text":63,"@type":64},"Program Contacts must submit the registration form no later than eight (8) weeks prior to the program or activity start date for review by ORMC.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What are the rules for supervision and one-on-one interactions?",{"text":68,"@type":64},"Appropriate access and supervision are required at all times, and participants should not be left alone without the appropriate number of Program Staff. For programs with at least two but fewer than five youth, there must be at least one Authorized Staff responsible for oversight and no one-on-one interaction.",{"name":70,"@type":61,"acceptedAnswer":71},"What background checks are required for youth program staff?",{"text":72,"@type":64},"The guide requires background checks for UAH program staff and for third-party program staff, including related details such as associated costs for UAH staff.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},282561,1790012080,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":141,"read_time":121,"preview_page_count":4},2336477552062,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Guide for Youth Programs  \n06.09.01 Youth Protection Policy [youthprotection@uah.edu](youthprotection@uah.edu)  \nContents  \nI. Program Registration Form  \n1. Timely Submission of the Youth Protection Policy Program Registration Form  \n2. How to Register a Youth Program  \nII. Program Staff  \n1. Timely Submission of the Staff Information Form  \n2. Staff-to-Participant Ratio  \n3. One-on-One Interactions  \nIII. Background Checks  \n1. Background Checks for UAH Program Staff  \ni. Associated Costs  \n2. Background Checks for Third-Party Program Staff  \nIV. Child Safety Training  \nV. Parent/Guardian Notifications (“Parent Packages”)  \n1. Overnight Monitoring Plan  \nVI. Waiver and Release from Liability (“Waiver”)  \n1. Photography, Videography, and Other Online Content  \nVII. Transportation Plan  \n1. Program Attendance Records  \nVIII. Safety Planning and Incident Reporting  \n1. Incident Prevention  \n2. Reporting an Injury or Accident  \n3. Reporting Other Incidents  \n4. Emergency Response Plan  \n5. Food Allergy Accommodation Plan  \n6. Medication Management Plan  \nIX. Additional Requirements of UAH-Sponsored Activities and Programs  \nX. Additional Requirements for Third-Party Activities and Programs  \nXI. Conflicts of Interest and Conflicts of Commitment  \nXII. Mandatory Reporting Reminders  \n1. Mandatory Reporting of Child Abuse or Neglect  \n2. Clery Act Crime Reporting Requirements  \nXIII. Resources  \nI. Program Registration Form  \n1. Timely Submission of Youth Protection Policy Program Registration Form  \nProgram Contacts who are planning an Activity or Program for or that involves interaction with Youth, regardless of care or custody, must submit a registration form to the Office of Risk Management and Compliance (ORMC) for review and assessment of specific program requirements, no later than eight (8) weeks prior to the start date of the program or activity.  \nNo Activity or Program for or that involves interaction with Youth shall be permitted to conduct operations involving Youth until the mandatory review has been completed and the program has been approved to proceed by ORMC.  \nActivities and Programs for or that involve interaction with Youth where Care and Custody of participants is maintained by individuals other than Parents/Guardians or Educational Guardians also have additional requirements which are detailed in the sections below.  \n2. How to Register a Youth Program  \nTo register a Youth program, Program Contacts must complete the Youth Protection Policy Program Registration Form. Additional resources can be found on the Youth Protection Program website. Please contact [youthprotection@uah.edu](youthprotection@uah.edu) with any questions or concerns.  \n•  UAH-Sponsored Youth Program Registration Form Link (utilizes SSO)  \n• Third-Party-Sponsored Youth Program Registration Form Link  \nII. Program Staff  \n1. Timely Submission of the Staff Information Form  \nFor Activities and Programs where Care and Custody will reside with Program Staff (individuals other than Parents/Guardians or Educational Guardians), the Program Contact must submit a fully completed Staff Information when completing the Youth Protection Policy Program Registration Form. The form is located on the Youth Protection Program website.  \n2. Staff-to-Participant Ratio  \nAppropriate levels of access to and supervision of Youth are below. Regardless of the number of participants, at least 80% of the counselors must be age eighteen (18) or older. No individual under the age of sixteen (16) may serve as Program Staff in any capacity. Individuals aged 16 and 17 may serve in Support-Only roles, must work closely under the supervision of Authorized Staff, and cannot have Care and Custody of Youth.  \nAt no time should a participant or group of participants be left alone or without the appropriate number of Program Staff. The following supervision ratios should be maintained at all times while the participants are in the care, control, or custody of Program Staff. Thi","cbCaigx43rcEToZE","https://ap.wps.com/l/cbCaigx43rcEToZE","pdf",290428,13,"English","# Program Registration Form\n## Timely Submission of the Youth Protection Policy Program Registration Form\n## How to Register a Youth Program\n# Program Staff\n## Timely Submission of the Staff Information Form\n## Staff-to-Participant Ratio\n## One-on-One Interactions\n# Background Checks\n## Background Checks for UAH Program Staff\n## Background Checks for Third-Party Program Staff\n# Child Safety Training\n# Parent/Guardian Notifications (\"Parent Packages\")\n## Overnight Monitoring Plan\n# Waiver and Release from Liability (\"Waiver\")\n## Photography, Videography, and Other Online Content\n# Transportation Plan\n## Program Attendance Records\n# Safety Planning and Incident Reporting\n## Incident Prevention\n## Reporting an Injury or Accident\n## Reporting Other Incidents\n## Emergency Response Plan\n## Food Allergy Accommodation Plan\n## Medication Management Plan\n# Additional Requirements\n## Additional Requirements of UAH-Sponsored Activities and Programs\n## Additional Requirements for Third-Party Activities and Programs\n## Conflicts of Interest and Conflicts of Commitment\n# Mandatory Reporting Reminders\n## Mandatory Reporting of Child Abuse or Neglect\n## Clery Act Crime Reporting Requirements\n# Resources","[{\"question\":\"How far in advance must the Youth Protection Policy Program Registration Form be submitted?\",\"answer\":\"Program Contacts must submit the registration form no later than eight (8) weeks prior to the program or activity start date for review by ORMC.\"},{\"question\":\"What are the rules for supervision and one-on-one interactions?\",\"answer\":\"Appropriate access and supervision are required at all times, and participants should not be left alone without the appropriate number of Program Staff. For programs with at least two but fewer than five youth, there must be at least one Authorized Staff responsible for oversight and no one-on-one interaction.\"},{\"question\":\"What background checks are required for youth program staff?\",\"answer\":\"The guide requires background checks for UAH program staff and for third-party program staff, including related details such as associated costs for UAH staff.\"}]","Guide for Youth Programs - Youth Protection Policy | PDF",1789577477]