[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-336357-105":53,"doc-detail-336357-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","guidance-on-completing-the-visiting-examiners-invoice-proforma-instructions","Guidance on Completing the Visiting Examiners Invoice Proforma - Instructions","","Step-by-step guidance for completing a Visiting Examiners Invoice Proforma, including how to enter the Sub-Board title, mailing address, and a correctly formatted invoice number (initials-year-sequence). It specifies the Visiting Examiners fee source, details expense completion requirements (travel, rail class, car mileage conditions, accommodation/subsistence daily caps, and receipt submission), and notes approval for exceptions by the Head of Exams. It also covers bank transfer details, payment timing after report submission, and where to send completed forms and originals.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/guidance-on-completing-the-visiting-examiners-invoice-proforma-instructions/336357/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/guidance-on-completing-the-visiting-examiners-invoice-proforma-instructions/336357.png","ImageObject",442,249,{"name":88,"@type":89},"wps_ap_test_251126_0180","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How should the invoice number be formatted when completing the Invoice Pro-Forma?","Question",{"text":108,"@type":109},"Use your initials-the year-the number of the invoice, with a different sequence number if submitting more than one invoice per year (e.g., ABC-2009-001).","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What expenses requirements and limits apply to the expenses claim?",{"text":113,"@type":109},"Complete the reverse of the invoice to detail expenses. Airfare is paid only for travel from Scotland or Ireland unless pre-approved; rail journeys should be standard class; car mileage is normally only paid when public transport is unavailable. Accommodation and subsistence have a maximum daily claim of £105, with accommodation capped at £85, and original receipts must be submitted for all expense claims.",{"name":115,"@type":106,"acceptedAnswer":116},"When will payment be made and how can exceptions be authorized?",{"text":117,"@type":109},"Payments will not be made until both the Visiting Examiners Report and Invoice are submitted. Exceptions to the travel and expenses policy for exceptional circumstances must be authorized by the Head of Exams, and the approval copy must be attached to the Expenses claim.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},336357,1791355930,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},8796095027276,"https://avatar.qwps.com/avatar/d3BzX2FwX3Rlc3RfMjUxMTI2XzAxODA=","Guidance on Completing the  \nVisiting Examiners Invoice Proforma  \nSub-Board: The full title of the Sub-Board can be found on your appointment letter.  \nAddress: Please give your full mailing address. If you wish to receive payment by cheque, the cheque will be sent to the address indicated on your invoice. This can be your work or home address.  \nInvoice Number: When completing the Invoice Pro-Forma, please create an invoice number as follows: your initials-the year-the number of the invoice (in case you submit more than one invoice per year) , e.g. ABC-2009-001.  \nVisiting Examiners Fee: This figure is set by the College and is given to you on your current  \nyear’s appointment letter.  \nExpenses: Please complete the reverse of the invoice to detail any expenses incurred. Please note the following:  \n• Airfare (economy rates only) will only be paid for travel from Scotland or Ireland, unless otherwise pre-approved.  \n• Journeys made by rail should be at the standard class.  \n• Car Mileage Allowance is normally only paid for journeys where public transport is not available. If an entire journey is made by car, the College will pay standard return rail fares (and any additional expenses thus necessitated) if cheaper, unless there are exceptional circumstances.  \n• The maximum daily claim for accommodation and subsistence is £105, of which accommodation should no be more than £85 .  \n• Original receipts should be submitted for all expense claims.  \n• Exceptions to the travel and expenses policy, due to exceptional circumstances, may only be authorised by the Head of Exams. A copy of this approval must be attached to the Expenses claim.  \nBank Details: If you prefer to receive payment as a bank transfer, please be sure to include your bank details on the invoice. Otherwise, payment will be made by cheque and sent to the address given on the top of your invoice.  \nPlease Note: Payments will not be made until the Visiting Examiners Report and Invoice have both been submitted.  \nTo complete the Visiting Examiners Report, please download the template from [http://www.rhul.ac.uk/Registry/Examinations/index.html](http://www.rhul.ac.uk/Registry/Examinations/index.html), complete it, and email it [to visiting-examiners@rhul.ac.uk](to visiting-examiners@rhul.ac.uk)  \nTo complete the Invoice Proforma, please download the template from  \n[http://www.rhul.ac.uk/Registry/Examinations/index.html](http://www.rhul.ac.uk/Registry/Examinations/index.html), complete it, and post it  \ntogether with any original expense receipts to: Examinations and Research Degrees, Royal Holloway, University of London, Egham, Surrey TW20 0EX  \nIf you have any problems or concerns relating to the invoice or payment please contact  \n[visiting-examiners@rhul.ac.uk](visiting-examiners@rhul.ac.uk).","cbCairgk97g52PIY","https://ap.wps.com/l/cbCairgk97g52PIY","pdf",20230,"English","# Address and invoice details\n## Sub-Board and mailing address\n## Invoice number format\n# Fees and expense claim instructions\n## Visiting Examiners fee\n## Expense detail and policy rules\n# Submission and payment process\n## Bank details and payment method\n## When payment is made\n## Where to download templates and send documents","[{\"question\":\"How should the invoice number be formatted when completing the Invoice Pro-Forma?\",\"answer\":\"Use your initials-the year-the number of the invoice, with a different sequence number if submitting more than one invoice per year (e.g., ABC-2009-001).\"},{\"question\":\"What expenses requirements and limits apply to the expenses claim?\",\"answer\":\"Complete the reverse of the invoice to detail expenses. Airfare is paid only for travel from Scotland or Ireland unless pre-approved; rail journeys should be standard class; car mileage is normally only paid when public transport is unavailable. Accommodation and subsistence have a maximum daily claim of £105, with accommodation capped at £85, and original receipts must be submitted for all expense claims.\"},{\"question\":\"When will payment be made and how can exceptions be authorized?\",\"answer\":\"Payments will not be made until both the Visiting Examiners Report and Invoice are submitted. Exceptions to the travel and expenses policy for exceptional circumstances must be authorized by the Head of Exams, and the approval copy must be attached to the Expenses claim.\"}]","Guidance on Completing the Visiting Examiners Invoice Proforma - Instructions | PDF",1790014687]