[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-245125-105":53,"doc-detail-245125-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","guidance-for-administering-safeguarding-adults-sva-meetings-administering","Guidance for Administering Safeguarding Adults (SVA) Meetings - Administering","","Guidance explains how to administer Safeguarding Adults (SA) meetings in line with Safeguarding Adults Board multi-agency policies and procedures. It clarifies roles of the chair and each allocated administrator, and provides step-by-step support across meeting lifecycle stages. Planning covers booking dates, inviting attendees, arranging rooms, requesting minute-takers, confirming attendance, and coordinating agenda and pre-meeting paperwork. Minute taking and follow-up outline use of standard templates, confidential/equal opportunity statements, factual recording, naming protocols, action tracking, secure distribution timelines, and filing minutes using a specified protocol.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/guidance-for-administering-safeguarding-adults-sva-meetings-administering/245125/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/guidance-for-administering-safeguarding-adults-sva-meetings-administering/245125.png","ImageObject",442,249,{"name":88,"@type":89},"Ethan Miller","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the administrator’s role in Safeguarding Adults (SA) meetings?","Question",{"text":108,"@type":109},"The chair is responsible for conducting the meeting and signing off records, while the allocated administrator has a vital role in ensuring the process is clear and meets required standards.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What steps should the administrator complete before the meeting starts?",{"text":113,"@type":109},"Book the date and invite attendees, arrange the meeting room, request a minute-taker, confirm attendance and required information, and coordinate the agenda and any paperwork with the chair.",{"name":115,"@type":106,"acceptedAnswer":116},"How should actions and minutes be distributed after the meeting?",{"text":117,"@type":109},"Agree action points and send them to attendees within 24 hours using standard email wording, using secure email or password-protected messages with passwords shared separately. Draft minutes go out within 3 days, final minutes are circulated afterward, and minutes are filed using the specified protocol.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},245125,1790234728,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},687207017582,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","The administration of safeguarding adults meetings  \nSA meetings are conducted in compliance with the Safeguarding Adults Board multi-agency policies and procedures. These are formal meetings which are an integral part of the investigation, planning and management of safeguarding proceedings.  \nAlthough the chair of the meeting has a responsibility for conducting any meeting and signing off all records, the allocated administrator for every meeting has a vital role to play.  \nThe notes below are intended to help all those involved in the process so that everyone is clear about their roles and the standard required.  \n\n| Planning for the meeting |  |\n| --- | --- |\n| 1 Book date and invite attendees. |  |\n| 2 Arrange meeting room. |  |\n| 3 | Request a minute-taker for the meeting (currently via Claire Knott for North, and Carla Farrell for South) . |\n| 4 | Check attendees have confirmed attendance and have all the information required. |\n| 5 | If attendees send apologies, check with chair the meeting can still go ahead. |\n| Confirm agenda with chair of the meeting using standard agenda template\u003Cbr>6 as a starting point.\u003Cbr>Standard agenda template |  |\n| 7 | Confirm with chair what paperwork needs to be sent out in advance of the meeting. |\n| 8 Confirm with chair what paperwork needs to be presented at the meeting. |  |\n| 9 Planner to inform the minute-taker of any apologies. |  |\n| 10 | Minute-taker to take copies of the agenda, previous minutes, attendance sheet and any other relevant documents to the meeting for the attendees. |\n\n\n| Minute taking |  |\n| --- | --- |\n| 11 Use staStandanrddard ageagendandteam. plate |  |\n| Have copies of equal opportunities and confidentiality statement available, 12 if not already attached to the agenda.\u003Cbr>Confidentiality and equal opportunity statement |  |\n| 13 | Use standard signing in sheet and circulate at the beginning of each meeting.\u003Cbr>Signing in sheet |\n\n\n| 14 | Use the standard minute taking template.\u003Cbr>Standard minute taking template |\n| --- | --- |\n| 15 | 􀁸 Record briefly, factually and in third person.\u003Cbr>􀁸 Capture ‘the message’ rather than the detail.\u003Cbr>􀁸 If unclear ask the chair to confirm. |\n| 16 | Use naming protocols as follows:\u003Cbr>Each name in full followed by the initials,\u003Cbr>thereafter initials only e.g. Gill Manning Smith (GMS) . |\n| 17 | List all actions agreed at the end of the minutes. |\n| 18 | Keep notes of the meeting until minutes have been agreed by the chair. |\n\n\n| Follow up after the meeting |  |\n| --- | --- |\n| 19 Agree a final version of the action points with the chair. |  |\n| Send out action points to all attendees within 24 hours with standard email (see suggested email wording attachment) . Use secure e-mail if you\u003Cbr>20 have the facility; otherwise send password protected and inform recipients of the password separately.\u003Cbr>Link to standard e-mail ‘action points’ |  |\n| 21 | Agree draft minutes with the chair. Also check with the chair if the draft minutes should be sent to those who were not present/sent apologies. |\n| Send draft minutes out to all attendees within 3 days with standard e-mail (see suggested email wording attachment) . Use secure e-mail if you have\u003Cbr>22 the facility; otherwise send password protected and inform recipients of the password separately.\u003Cbr>Link to standard e-mail ‘draft minutes’ |  |\n| 23 | Collate all comments on draft minutes and agree final version of the minutes with the chair. |\n| Circulate final copy of the minutes to the chair and attendees with\u003Cbr>standard e-mail (see suggested email wording attachment) . Use secure e- 24 mail if you have the facility; otherwise send password protected and\u003Cbr>inform recipients of the password separately.\u003Cbr>Link to standard e-mail 'final version’ |  |\n| Chair to take responsibility for advising the administrator if the minutes\u003Cbr>25 need to be added to the Strategy section in the Investigation Assessment on SWIFT. (Not appropriate for all cases.) |  |\n| File final copy of the minut","cbCaikGYoxIsa8Lf","https://ap.wps.com/l/cbCaikGYoxIsa8Lf","pdf",407052,"English","# Planning for the meeting\n## Minute taking\n## Follow up after the meeting","[{\"question\":\"What is the administrator’s role in Safeguarding Adults (SA) meetings?\",\"answer\":\"The chair is responsible for conducting the meeting and signing off records, while the allocated administrator has a vital role in ensuring the process is clear and meets required standards.\"},{\"question\":\"What steps should the administrator complete before the meeting starts?\",\"answer\":\"Book the date and invite attendees, arrange the meeting room, request a minute-taker, confirm attendance and required information, and coordinate the agenda and any paperwork with the chair.\"},{\"question\":\"How should actions and minutes be distributed after the meeting?\",\"answer\":\"Agree action points and send them to attendees within 24 hours using standard email wording, using secure email or password-protected messages with passwords shared separately. Draft minutes go out within 3 days, final minutes are circulated afterward, and minutes are filed using the specified protocol.\"}]","Guidance for Administering Safeguarding Adults (SVA) Meetings - Administering | PDF",1789225204]