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This inventory supports identifying gaps and consolidation opportunities.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What financial sustainability checks does the guide recommend?",{"text":68,"@type":64},"It asks organizations to list current funding streams and note whether they have timelines, program-specific restrictions, and whether funds can be braided. It also prompts review of administrative cost flexibility, what happens when streams end, and how staff roles may be affected.",{"name":70,"@type":61,"acceptedAnswer":71},"What administrative roles and responsibilities are defined for Notice of Funding Opportunity requirements?",{"text":72,"@type":64},"The guide categorizes responsibilities into roles such as Program Administration, Outreach and Recruitment Coordinator, Support Service Coordinator, and Data Entry Coordinator. It emphasizes compliance, performance metrics, standardized intake and interviews, barrier reduction support administration, and timely reporting in the Illinois workNet portal.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},241262,1791730818,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,102,107,112,117,122],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":55,"doc_module":22,"doc_module_name":25,"category_name":99,"show_sort_weight":100,"slug":101},"Posters",60,"posters",{"id":103,"doc_module":22,"doc_module_name":25,"category_name":104,"show_sort_weight":105,"slug":106},16,"Social Media",50,"social-media",{"id":108,"doc_module":22,"doc_module_name":25,"category_name":109,"show_sort_weight":110,"slug":111},17,"Forms",40,"forms",{"id":113,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},18,"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":82,"data":127},{"doc_id":79,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":94,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":139,"read_time":120},962085320529,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Checkpoint 1: Staff Capacity-Inventory the Organization  \nAsk each team member to record their programs for any given week and how much time it typically takes them.  \nThen, calculate the percentage of time they spent on this project by dividing the weekly hours spent on this project by the total weekly hours. An example is in the first row.  \n\n| Role | Task | Hours Needed | Hours Available Per Week | % of time (Hours per tasks / weekly hours) |\n| --- | --- | --- | --- | --- |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n|  |  |  |  |  |\n\nReview and Allocate Accordingly  \nReview your staff’s time allocation.  \n• Where are there gaps, and where can tasks be consolidated?  \n• If you want to add a new project/program, does your staff have the capacity?  \n• If you need additional staff, which roles will help with your capacity?  \n• What expertise does your current team have?  \nConsider Partnerships  \nMany organizations need help to do it. Review your current organizational partnerships, networks, and cohorts.  \n• What programs, roles, or services could be expanded by partnering with another organization?  \n• What programs, roles, or services could your organization provide for another?  \nExpand or Regroup  \nIf your staff has capacity, think about the following questions:  \n• Do you already have a program in mind?  \no Can any program be adapted?  \no Can any programs be expanded?  \n• Is there work you want to do that could be possible with additional resources?  \n• Could partnering with one or more organizations make a new program more feasible?  \nIf your staff are at or over capacity, there may be better times to expand. Look into capacity grants or other resource-building funds.  \nCheckpoint 2: Review Your Organization’s Financial Sustainability  \nIn each row below, note the funding stream your organization currently has. Note in the rows to the right if they have a timeline, can only be spent on a specific program, or are allowed to be braided or combined in some way with another grant or funding opportunity.  \n\n| Funding Stream | Timeline (If Applicable) | Program Specific Yes/No | Opportunity to Braid Funding Yes/No |\n| --- | --- | --- | --- |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n\nReview and Consider  \n• Can any funds be used for administrative costs?  \n• Are any of your funds able to be braided?  \n• What will happen when any of your funding streams end?  \n• Identify Partnerships that will help with financial sustainability. If you add any programs, will you need supplemental funds?  \n• Staff capacity and financial sustainability are linked; what happens to a staff person’s job when funding ends?  \nConsider Partnerships  \nReview your current organizational partnerships, networks, and cohorts.  \n• Identify Partnerships that will help with financial sustainability.  \n• Are their services that could be provided by a partnering organization to diversify financial strain to any one organization?  \nExpand or Regroup  \n• Does your organization have revenue reliability? Does your organization have the ability to earn or raise a certain level of income with a fair amount of certainty?  \n• Does your organization have consistent surpluses? What is your organization’s ability to manage debt?  \nIf your organization can financially add programming, begin program planning.  \nIf your organization is relying on one grant for the entirety of a program’s services and staff salaries, your organization may want to explore programming that can be sustainable. Funders do not want “one-and-done” programming for the community, participants, or staff.  \nCheckpoint 3: Understanding the Notice of Funding Opportunity’s Administrative Requirements  \nEvery successful program has staff in key areas, including program administration, outreach and recruitment, intake, wraparound services, and data entry. Full-time ","cbCairzIvGC6RU4H","https://ap.wps.com/l/cbCairzIvGC6RU4H","pdf",321501,"English","# Checkpoint 1: Staff Capacity-Inventory the Organization\n## Review and Allocate Accordingly\n## Consider Partnerships\n## Expand or Regroup\n# Checkpoint 2: Review Your Organization’s Financial Sustainability\n## Review and Consider\n## Consider Partnerships\n## Expand or Regroup\n# Checkpoint 3: Understanding the Notice of Funding Opportunity’s Administrative Requirements\n## Program Administration\n## Outreach and Recruitment Coordinator\n## Support Service Coordinator\n## Data Entry Coordinator","[{\"question\":\"How does the guide estimate staff capacity for a new or existing program?\",\"answer\":\"Teams record weekly program activities and typical time needs, then compute each task’s percentage of time by dividing task hours by total weekly hours. This inventory supports identifying gaps and consolidation opportunities.\"},{\"question\":\"What financial sustainability checks does the guide recommend?\",\"answer\":\"It asks organizations to list current funding streams and note whether they have timelines, program-specific restrictions, and whether funds can be braided. It also prompts review of administrative cost flexibility, what happens when streams end, and how staff roles may be affected.\"},{\"question\":\"What administrative roles and responsibilities are defined for Notice of Funding Opportunity requirements?\",\"answer\":\"The guide categorizes responsibilities into roles such as Program Administration, Outreach and Recruitment Coordinator, Support Service Coordinator, and Data Entry Coordinator. It emphasizes compliance, performance metrics, standardized intake and interviews, barrier reduction support administration, and timely reporting in the Illinois workNet portal.\"}]","Grant Writing Activity Guide - Checkpoints 1-3 | PDF",1789172496]