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It covers allowable appointment length (up to one calendar year; academic year, semester, and/or summer term), requirements for continuous dates across fall and spring, and restrictions on using dates to avoid benefits. It also specifies notice timing for signed letters, including fall/spring and summer lead times, plus a process when deadlines are not practicable. The checklist enumerates minimum elements to include in each appointment letter, including classification details, employing unit, precise appointment dates, binding-agreement disclaimers, employment conditions, supervisor name, effective January 2024 employability contingency language, FTE limits, stipend and biweekly pay, union contract statement, and tuition/fees estimates.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/graduate-assistant-appointment-letter-checklist-required-elements-and-timing/274922/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/graduate-assistant-appointment-letter-checklist-required-elements-and-timing/274922.png","ImageObject",442,249,{"name":88,"@type":89},"Grenda","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-15",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What appointment length limits apply to graduate assistant appointments?","Question",{"text":109,"@type":110},"Appointments may not exceed one calendar year. Graduate assistants may be appointed for an academic year, a semester, and/or a summer term.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"When must signed appointment letters be issued for fall/spring and summer appointments?",{"text":114,"@type":110},"Fall/Spring appointments require signed letters at least 30 days before the first day of classes. Summer appointments require signed letters at least 21 days before the start of the applicable summer term.",{"name":116,"@type":107,"acceptedAnswer":117},"What minimum elements must be included in a graduate assistant appointment letter?",{"text":118,"@type":110},"The letter must include required elements such as date issued, classification title and class code with duty description, employing unit, specific length of appointment dates (including required training periods), employment binding-agreement disclaimer, employment conditions, supervisor name, employability contingency language (effective January 2024), FTE percent limits, stipend amount, biweekly pay, union contract statement, and an estimate of current tuition and fees per semester.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},274922,1789483907,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},7971474921005,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Graduate Assistant Appointment Letter Checklist  \nPer the Collective Bargaining Agreement between Florida State University and the United Faculty of Florida – Florida State University – Graduate Assistants United, signed appointment letters are required for every graduate assistant appointment and re-appointment. Article 2 in the CBA requires the following:  \n• Appointments may not exceed one calendar year. Graduate assistants may be appointed for an academic year, for a semester, and/or for a summer term.  \n• Where practicable, graduate assistants who are appointed in both the fall and spring semesters should have an academic year appointment or should have appointment dates that are continuous between both semesters. Departments should prioritize issuing such appointments before appointing graduate assistants for an individual semester.  \n• Programs cannot use appointment dates to avoid granting benefits to eligible graduate assistants. Appointments on a semester basis must have a minimum appointment period of a least five (5) business days prior to the start of classes through the last day of finals (as outlined in the academic calendar) .  \n• If unforeseen or exceptional circumstances arise, a limited appointment may be for less than the minimum appointment period outlined above. In this case, the department shall provide an explanation to the Office of Human Resources, who will review and approve the appointment.  \n• For graduate assistant assignments that require advanced preparation before the start of appointments , such as course development, planning or preparation, required training (including PIE), or pre-semester meetings, programs shall establish the start date of the appointment to provide a reasonable length of time to accomplish this work. Additionally, for assignments that require grading duties, departments shall continue the appointment period through the grade submission deadline.  \n• Notice of Appointments: Programs must issue signed appointment letters in a timely manner according to the schedule below:  \nA. Fall/Spring Appointments-At least 30 days before the first day of classes.  \nB. Summer Appointments-At least 21 days before the start of the applicable summer term.  \nNote: If a department does not provide a signed letter by the above deadlines, the department shall notify the employee(s) as to why the deadline was not practicable, as well as provide an estimate based on available information, as to when appointment letters will be issued. If a department fails to issue this notice by the above deadlines, an employee may request that they do so; departments shall have five (5) days to comply with such request.  \nMinimum Elements to include in Appointment Letter:  \n\n| Required Element Description/Notes |  |  |  |  |\n| --- | --- | --- | --- | --- |\n|  |  |  | Graduate Assistant appointment letter template | Appointment letter templates are available on the Human Resources Website under the Faculty Relations sections |\n|  |  |  |  |  |\n|  |  |  | Date Issued |  |\n|  |  |  | Classification title and class code | Must include general description of duties associated with class code |\n|  |  |  |  |  |\n\n\n| Required Element Description/Notes |  |  |  |  |\n| --- | --- | --- | --- | --- |\n|  |  |  | Employing Unit | Applicable department, college, area, center, etc. |\n|  |  |  |  |  |\n|  |  |  | Length of Appointment | Use specific dates. Dates should cover any required training such as PIE, SPEAK test, etc. |\n|  |  |  |  |  |\n|  |  |  | Statement that no department or University representative may make a binding agreement toreappoint the employee for longer than the term of the contract | Research grants, advisor’s verbal promises, and department agreements are not binding |\n|  |  |  |  |  |\n|  |  |  | Conditions of employment | Such as: Required background checks, departmental policies, etc.\u003Cbr>Note: Departments may not restrict or limit outside employment unless it is considered a conflict of interest as de","cbCailKbRT16XQxD","https://ap.wps.com/l/cbCailKbRT16XQxD","pdf",212280,"English","# Minimum Appointment Timing and Notice\n## Fall/Spring appointment letter notice\n## Summer appointment letter notice\n# Appointment Length and Date Rules\n## One-year maximum and term options\n## Continuous dates across semesters\n## Benefit protection and minimum appointment periods\n## Limited appointments for exceptional circumstances\n# Minimum Elements for the Appointment Letter\n## Required administrative and role information\n## Duties, conditions, and employment contingencies\n## Effective January 2024 documentation and screenings language\n## FTE limit, stipend, and pay details\n## Union contract and tuition/fees estimates\n# Templates and Operational Notes\n## Human Resources template source","[{\"question\":\"What appointment length limits apply to graduate assistant appointments?\",\"answer\":\"Appointments may not exceed one calendar year. Graduate assistants may be appointed for an academic year, a semester, and/or a summer term.\"},{\"question\":\"When must signed appointment letters be issued for fall/spring and summer appointments?\",\"answer\":\"Fall/Spring appointments require signed letters at least 30 days before the first day of classes. Summer appointments require signed letters at least 21 days before the start of the applicable summer term.\"},{\"question\":\"What minimum elements must be included in a graduate assistant appointment letter?\",\"answer\":\"The letter must include required elements such as date issued, classification title and class code with duty description, employing unit, specific length of appointment dates (including required training periods), employment binding-agreement disclaimer, employment conditions, supervisor name, employability contingency language (effective January 2024), FTE percent limits, stipend amount, biweekly pay, union contract statement, and an estimate of current tuition and fees per semester.\"}]","Graduate Assistant Appointment Letter Checklist - Required Elements and Timing | PDF"]