[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-241552-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-241552-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","govs-suite-corporate-card-expenses-expense-module-tour","Govs Suite Corporate Card Expenses - Expense Module Tour","","A step-by-step walkthrough of the Govs Suite Expense module for corporate card expense handling. Covers where to enter the module via the navigator or the Me section, how to start a new expense report using “Create Report,” and how submitted and in-progress reports are tracked by status colors. Explains how loaded credit card transactions are displayed, including how transaction purchase dates affect the 10-business-day reconciliation deadline.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/presentations/","Presentations",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/govs-suite-corporate-card-expenses-expense-module-tour/241552/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/govs-suite-corporate-card-expenses-expense-module-tour/241552.png","ImageObject",442,249,{"name":42,"@type":43},"Evangeline","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-12","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",9,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"How do I access the Expense module in Govs Suite?","Question",{"text":63,"@type":64},"Use the Navigator (3-line icon) to open the modules list, then go to “Me” and click the wallet icon “My Expenses.” Alternatively, use the sliding bar arrows to find “Me,” then click the wallet icon “My Expenses.”","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What is the purpose of the “Create Report” button?",{"text":68,"@type":64},"It starts a new expense report for submitting employee expenses, including travel, corporate card purchases, and reimbursements. Rules must be followed; violations lead to rejection and returned corrections.",{"name":70,"@type":61,"acceptedAnswer":71},"How are expense report statuses shown, and what do the colors mean?",{"text":72,"@type":64},"Reports display colored bars on the info card: gray means started/saved but not submitted; purple means in the queue for manager or auditor approval; red means rejected and requires corrective action and resubmission; green means approval is complete and funds have been charged to the listed FOAP.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},241552,1791280596,{"code":4,"msg":82,"data":83},"success",[84,88,93,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":86,"slug":87},11,90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":85,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":111,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":94},13056703019662,"https://ap-avatar.wpscdn.com/avatar/be000253a8e92610077?_k=1778726343310543188","GOVS SUITE CORPORATE CARD EXPENSES  \nAgenda  \n• Expense module tour  \n• Viewing your transactions in Govs Suite  \n• Reconciling nontravel expenses  \nUS BANK-Access Online  \n• Our credit cards are provided through US Bank  \n• The reconciliation and approval process is handled in Govs Suite  \n• Access to US Bank online will not be used for transaction management, but cardholders can still use their account to check their available credit limit online .  \nEXPENSE MODULE TOUR  \nAccessing the Expense Module  \nGovs Suite Login  \nNavigating to the Expense Module  \nFrom here, you can access the expense module through two channels  \n• Option 1: The Navigator with 3 lines in the top left corner will open a list of various modules.  \no Open “Me” section and click on the wallet icon “My Expenses”.   \nNavigating to the Expense Module  \n• Option 2: Use the arrows on the sliding bar to find and click on the “Me” section then look for the wallet icon “My Expenses”.  \nGovs Suite Travel and Expenses Page-Introduction  \nThe “Create Report” button is used to start anew expense report.  \n• This is the starting point for submitting all employee expenses, including travel, corporate card purchases, and reimbursements.  \n• Keep in mind there are several rules to follow when adding expenses to a report. Any violation of these rules will result in the report being rejected and returned to you for correction, delaying the reconciliation process.  \n• See more details in the PDF document titled “Details and Documents for EXP Reports.”  \nGovs Suite Travel and Expenses Page-Introduction  \nRecent expense reports that have been started or submitted appear here and have been assigned an expense report number starting with EXP00 . The status of the report can be seen at a glance on the info card.  \n• Gray bar – Started and Saved but not yet submitted.  \n• Purple bar – In the que for manager approval or auditor approval.  \n• Red bar – Rejected by manager or auditor and need corrective action and resubmission.  \n• Green bar – Has fully completed the approval process and the funds have now been charged to the listed FOAP.  \nGovs Suite Travel and Expenses Page-Introduction  \nCredit card transactions that have been loaded to Govs Suite will be listed at the bottom of the page.  \n• Please note the date on the far left is the date the transaction was purchased through the vendor/business, NOT the date it was uploaded into Govs Suite. (This is relevant for the 10-business day reconciliation deadline later) .  \n• Newly added expenses will have a blue dot next to them.","cbCaieCX7zdOpVlC","https://ap.wps.com/l/cbCaieCX7zdOpVlC","pdf",1117176,"English","# Agenda\n## Expense module tour\n## Viewing transactions in Govs Suite\n## Reconciling nontravel expenses\n# US Bank-Access Online\n## Card provision and Govs Suite approval workflow\n# Expense Module Tour\n## Accessing the Expense Module\n## Navigating to the Expense Module\n## Create Report and expense submission rules\n## Recent expense reports and status bars\n## Viewing loaded credit card transactions","[{\"question\":\"How do I access the Expense module in Govs Suite?\",\"answer\":\"Use the Navigator (3-line icon) to open the modules list, then go to “Me” and click the wallet icon “My Expenses.” Alternatively, use the sliding bar arrows to find “Me,” then click the wallet icon “My Expenses.”\"},{\"question\":\"What is the purpose of the “Create Report” button?\",\"answer\":\"It starts a new expense report for submitting employee expenses, including travel, corporate card purchases, and reimbursements. Rules must be followed; violations lead to rejection and returned corrections.\"},{\"question\":\"How are expense report statuses shown, and what do the colors mean?\",\"answer\":\"Reports display colored bars on the info card: gray means started/saved but not submitted; purple means in the queue for manager or auditor approval; red means rejected and requires corrective action and resubmission; green means approval is complete and funds have been charged to the listed FOAP.\"}]","Govs Suite Corporate Card Expenses - Expense Module Tour | PDF",1789177382]