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The position supports efficient district accounting and payroll operations, including check and direct deposit processing, salary setup and verification, YOSS time and timesheet data review, leave corrections, and weekly reporting for leave balance monitoring. Responsibilities also cover deductions and insurance billing administration, PCGenesis employee master updates, recordkeeping and scanning, financial exports and reconciliations, and compliance with TRS, New Hire, DOL reporting, and W-2 preparation.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/gilmer-county-schools-job-description-district-payroll-clerk/258971/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/gilmer-county-schools-job-description-district-payroll-clerk/258971.png","ImageObject",442,249,{"name":88,"@type":89},"Lucas Martin","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-30","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Who does the District Payroll Clerk report to and what is the classification?","Question",{"text":109,"@type":110},"The role reports to the Finance Director and is classified as “Classified.”","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the minimum qualifications required for the position?",{"text":114,"@type":110},"The description requires at least a high school diploma and at least two years of experience in accounting or payroll, plus competency using business machines and Excel.",{"name":116,"@type":107,"acceptedAnswer":117},"Which systems and processes are central to the job?",{"text":118,"@type":110},"Core work includes payroll processing using check runs and direct deposit, YOSS data downloads for timesheets, PCGenesis employee master record updates, and benefits/deduction workflows such as PlanSource billing and State Health vouchers.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},258971,1789328244,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},8796095360427,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","Gilmer County Schools Job Description  \n\n| Job Title: District Payroll Clerk | Division/Department: District |\n| --- | --- |\n| Reports To: Finance Director | Classification: Classified |\n| Contract Work Days: 230 | Pay Type: Hourly-Non-Exempt |\n| Retirement: TRS | Adopted: August 2026 |\n\nPosition Summary:  \nTo contribute to the efficient operation and the accounting processes for the school system.  \nMinimum Requirements/Qualifications:  \n● Minimum ofHigh School Diploma  \n● Minimum of two years experience in accounting or payroll.  \n● Competent in the use of business machines and Excel.  \n● Such alternatives to the above qualifications as the Board may find appropriate and acceptable.  \n● Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.  \n● Must be regularly, predictably, and reliably at work.  \n● Ability to be present at the physical worksite.  \n● Must perform tasks involving prolonged periods of standing, walking, and sitting.  \n● Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.  \n● Must be able to properly and consistently supervise students, particularly during emergency situations.  \n● Vision, hearing, written, and verbal communications are essential factors in performing required tasks.  \nEssential Duties and Responsibilities:  \n1. Core Payroll Processing and Execution  \na. Duties involving direct check runs, calculations, salary setups, and core payroll runs:  \n● Check and Direct Deposit Processing: Initiating check run cycles, manually entering amounts for dual-role employees, voiding/reissuing checks or deposits, creating Prenote files, and generating check registers.  \n● Salary Setup and Verification: Adding new salaries by month based on employment terms, allocating salaries across account numbers over 12 months, verifying salary amounts against salary books, calculating pay changes, and building Certified and Classified salary books.  \n● Hours, Timesheets and Pay Data: Verifying and processing YOSS data downloads for various employee categories (Transportation, Substitutes,  \nAdditional Pay), mapping account numbers/pay codes to downloads, and maintaining shared downloads for stipends and athletic pay.  \n2. Time and Attendance / Leave Management  \na. Duties involving daily or weekly monitoring of employee leave, hours, and absence tracking:  \n● Timesheet and; Leave Reviews: Weekly reviews of timesheets/leave in YOSS, reviewing YOSS spreadsheets, and auditing School Nutrition substitute time against scheduled absences.  \n● Leave Tracking and; Corrections: Correcting leave/timesheets, assisting bookkeepers with time troubleshooting, and generating weekly reports for employees exceeding leave balances.  \n3. Benefits and Deductions Administration  \na. Duties related to benefit management, insurance billing, and vendor coordination:  \n● Deductions and Billings: Maintaining deduction records, downloading/editing PlanSource deduction billings, balancing deduction billings for Accounts Payable, and managing deduction changes.  \n● Benefits and Insurance Management: Uploading billings, processing State HealthVouchers/wires, handling State Health monthly balancing and proof bills, generating State Health discrepancy reports, and submitting monthly SHBP audit requests.  \n● Vendor and System Actions: Terminating employees in Benefit Connect and notifying supplemental benefit companies of employee terminations.  \n4. System and Database Maintenance (PCGenesis and Portals)  \nDuties involving direct updates to core software applications, bank lists, and employee portals:  \n● Employee Master Records: Entering new employees and substitutes into PCGenesis and terminating employees in PCGenesis per HR instructions.  \n● Banking and Employee Self-Service: Maintaining bank lists and adding new banks in PCG, and monitoring YOSS (Payroll) for direct deposit updates and tax forms.  \n5. Recordkeeping, Filing and Document Manageme","cbCaihDZVGiAfswP","https://ap.wps.com/l/cbCaihDZVGiAfswP","pdf",155545,"English","# Position Summary\n# Minimum Requirements/Qualifications\n# Essential Duties and Responsibilities\n## Core Payroll Processing and Execution\n## Time and Attendance / Leave Management\n## Benefits and Deductions Administration\n## System and Database Maintenance (PCGenesis and Portals)\n## Recordkeeping, Filing and Document Management\n## Financial Reporting, Accounting, Reconciliations\n## Compliance, Government Reporting & Inter-Departmental Collaboration","[{\"question\":\"Who does the District Payroll Clerk report to and what is the classification?\",\"answer\":\"The role reports to the Finance Director and is classified as “Classified.”\"},{\"question\":\"What are the minimum qualifications required for the position?\",\"answer\":\"The description requires at least a high school diploma and at least two years of experience in accounting or payroll, plus competency using business machines and Excel.\"},{\"question\":\"Which systems and processes are central to the job?\",\"answer\":\"Core work includes payroll processing using check runs and direct deposit, YOSS data downloads for timesheets, PCGenesis employee master record updates, and benefits/deduction workflows such as PlanSource billing and State Health vouchers.\"}]","Gilmer County Schools Job Description - District Payroll Clerk | PDF"]