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The approved copy must be submitted with original receipts/invoices and hospitality documentation for PCard reconciliation, Direct Pay, or requisitions. Requestors complete steps for purchase method, secure safekeeping, logging recipients, performing Financial Aid or Payroll reporting, and submitting final packets; gift cards are limited to $50 per recipient per event.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/gift-card-cash-equivalent-purchase-authorization-form-authorization/384226/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/gift-card-cash-equivalent-purchase-authorization-form-authorization/384226.png","ImageObject",442,249,{"name":88,"@type":89},"Ophelia","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-17","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What documents must accompany the authorization for reconciliation or requisition?","Question",{"text":108,"@type":109},"An approved copy of the form, the original detailed receipt or invoice, and the hospitality form must accompany the PCard reconciliation, Direct Pay form, or requisition.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How are gift card recipients reported when they are CSUDH employees or students?",{"text":113,"@type":109},"Gift cards given to CSUDH employees are always reportable as wages and must be reported to Payroll. Gift cards given to CSUDH students must be reported to Financial Aid.",{"name":115,"@type":106,"acceptedAnswer":116},"Where and how should the requestor submit reporting and final documents?",{"text":117,"@type":109},"Student recipients are reported by emailing the completed Step 5 log to Rosa Ornelas. Employee and student employee recipients are reported to Payroll by completing the 676P form and submitting it to PayrollServices@csudh.edu. Final documents are submitted for closure to payables@csudh.edu as applicable.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},384226,1791165191,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},7971461741311,"https://ap-avatar.wpscdn.com/avatar/74000253aff267980c6?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345379180704826","GIFT CARD & CASH EQUIVALENT PURCHASE AUTHORIZATION  \nThis form is to be used to obtain authorization. A copy of this approved form, original detailed receipt or invoice, and hospitality form must accompany the PCard reconciliation, Direct Pay form, or requisition. A copy of all gift card documentation should be maintained by the Department initiating the purchase of gift cards. Gift cards may not exceed $50 each, per recipient, per event.  \nThe Requestor is responsible for the following reporting:  \n• Gift cards given to a CSUDH employee are always reportable as wages, regardless of amount, and must be reported to Payroll.  \n• Gift cards given to a CSUDH student must be reported to Financial Aid.  \nPlease refer to Hospitality Policy.  \n\n| STEP 1: PROVIDE INFORMATION |  |\n| --- | --- |\n| What are the gift cards for?\u003Cbr>Opportunity drawing at an event. Event name & date:\u003Cbr>Opportunity drawing for participating in a survey. Survey name:\u003Cbr>For participating in a survey. Survey name:\u003Cbr>Award (academic) for meeting eligibility criteria, part of official award ceremony.\u003Cbr>Event name:\u003Cbr>Who could receive the gift card?\u003Cbr>students\u003Cbr>employees\u003Cbr>student employees\u003Cbr>community members\u003Cbr>When do you expect all gift cards to be distributed by (month/year)? | How much and how many?\u003Cbr>\u003Cbr>What type of gift cards? DH bookstore\u003Cbr>Campus dining meal card Other |\n\n\n| STEP 2: SIGN this form. By signing this form, you are agreeing to: |  |  |  |\n| --- | --- | --- | --- |\n| • be responsible for the safekeeping of all gift cards and cash equivalents in a secure location until they are awarded (i.e. a locked desk or office) . See Gift Card & Cash Equivalent Security policy.\u003Cbr>• be the person responsible for all gift card requirements\u003Cbr>• maintain a copy of all documentation related to this request (see step 5) and provide upon request during an audit\u003Cbr>• perform Financial Aid or Payroll reporting as applicable (see step 6)\u003Cbr>• submit final documents after all cards have been distributed (see step 7)\u003Cbr>• notify Accounts Payable if you change positions and transfer this responsibility to someone else |  |  |  |\n| REQUESTOR NAME: | SIGNATURE: | DATE: | EXTENSION: |\n\n\n| STEP 3: OBTAIN APPROVALS |  |  |  |\n| --- | --- | --- | --- |\n| FISCAL OFFICER/ARM NAME: | SIGNATURE: | DATE: | EXTENSION: |\n| VICE PRESIDENT: | SIGNATURE: | DATE: | EXTENSION: |\n| CHIEF FINANCIAL OFFICER/DESIGNEE NAME: | SIGNATURE: | DATE: | EXTENSION: |\n\n\n| STEP 4: PURCHASE gift cards |\n| --- |\n| Make purchase using Pcard, Direct Pay to merchant, or Purchase Order. Reimbursement not permitted. |\n\n\n| STEP 5: MAINTAIN LOG |\n| --- |\n| Maintain log of cards & recipient-Template |\n\n\n| STEP 6: REPORT |  |\n| --- | --- |\n| •\u003Cbr>• | REPORT student recipients to Financial Aid by emailing the completed log from Step 5 to Rosa Ornelas.\u003Cbr>REPORT employee and student employee recipients to Payroll by completing 676P form (leave SS\\# blank) and submit to [PayrollServices@csudh.edu](PayrollServices@csudh.edu) |\n\n\n| STEP 7: SUBMIT |\n| --- |\n| If using Pcard and distribution is complete at time of Pcard reconciliation, include everything with reconciliation packet.\u003Cbr>If not using Pcard or if distribution was completed after previous Pcard reconciliation, submit documents to [payables@csudh.edu](payables@csudh.edu) for closure.\u003Cbr>• Final, complete copy of log, including any electronic gift card notifications in lieu of signature\u003Cbr>• Proof of Financial Aid Reporting or Payroll reporting, as applicable\u003Cbr>• Copy of this original Gift Card Authorization form If you have cards leftover:\u003Cbr>• Attempt to return the cards for a refund\u003Cbr>• If not refundable, include a proposal for using the leftover cards (the above process will remain in effect until all cards are distributed) |","cbCaiubqDgGUCpFS","https://ap.wps.com/l/cbCaiubqDgGUCpFS","pdf",178306,"English","# Step 1: Provide Information\n# Step 2: Sign this Form\n# Step 3: Obtain Approvals\n# Step 4: Purchase gift cards\n# Step 5: Maintain Log\n# Step 6: Report\n# Step 7: Submit","[{\"question\":\"What documents must accompany the authorization for reconciliation or requisition?\",\"answer\":\"An approved copy of the form, the original detailed receipt or invoice, and the hospitality form must accompany the PCard reconciliation, Direct Pay form, or requisition.\"},{\"question\":\"How are gift card recipients reported when they are CSUDH employees or students?\",\"answer\":\"Gift cards given to CSUDH employees are always reportable as wages and must be reported to Payroll. Gift cards given to CSUDH students must be reported to Financial Aid.\"},{\"question\":\"Where and how should the requestor submit reporting and final documents?\",\"answer\":\"Student recipients are reported by emailing the completed Step 5 log to Rosa Ornelas. Employee and student employee recipients are reported to Payroll by completing the 676P form and submitting it to PayrollServices@csudh.edu. Final documents are submitted for closure to payables@csudh.edu as applicable.\"}]","Gift Card & Cash Equivalent Purchase Authorization - Form - Authorization | PDF",1790261762]