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Include all telephone numbers. |  |\n|  | Finalize scripts |  |\n|  | Create and distribute staff/volunteer assignments |  |\n|  | Walk through every step of the event |  |\n| Three Days Out: |  |  |\n|  | Give caterer final guarantee. Confirm delivery and set-up times. |  |\n|  | Nametags and registration/check-in materials |  |\n|  | Head table/seat assignments |  |\n|  | Walk through every step of the event |  |\n| Day Before: |  |  |\n|  | Prepare an event bin: nametags in alpha order, office supplies, blank nametags, production schedule, scripts, guest list, giveaways, and signage. |  |\n|  | Reconfirm: venue, catering, valet, musicians, florist, AV, etc. |  |\n|  | Walk through every step of the event |  |\n| Day of Event: |  |  |\n|  | Check venue: temperature, cleanliness, furniture arrangement, signage, restrooms, mic check |  |\n|  | Confirm arrival of flowers, musicians, photographer, DJ |  |\n|  | As unconfirmed guests arrive, make them a nametag and write their names on something to keep track. |  |\n|  | Check names of VIPs for script/introductions |  |\n|  | Get feedback |  |\n| Day After Event: |  |  |\n|  | Review attendance |  |\n|  | Send appropriate thank-yous; include photos |  |\n|  | Final budget review |  |\n|  | Update the checklist |  |\n|  | Determine how to “extend” event to those who could not attend |  |\n|  | Update websites |  |\n\nOther details:","cbCaigFdXGX2j1tq","https://ap.wps.com/l/cbCaigFdXGX2j1tq","pdf",276506,"English","# Once Date is Set\n## 2 or More Months Out\n## Four Weeks Out\n## Three Weeks Out\n## One Week Out\n## Three Days Out\n## Day Before\n## Day of Event\n## Day After Event","[{\"question\":\"What should be done after the event date is set?\",\"answer\":\"Determine the time, event concept and theme, establish the budget, send a save-the-date announcement, outline logistics, and put key VIPs on relevant calendars.\"},{\"question\":\"What tasks are required 2 or more months before the event?\",\"answer\":\"Set the menu, decorations, musicians and AV needs, book vendors, design invitations and invitation lists, set ticketing/RSVP tracking, draft the production schedule, write scripts, plan publicity and sponsorship, and finalize ticketing/registration and expense tracking.\"},{\"question\":\"What should be completed on the day before and immediately after the event?\",\"answer\":\"Day before: prepare an event bin, reconfirm venue and services, and walk through every step. Day after: review attendance, send thank-yous with photos, do a final budget review, update the checklist, extend the event to non-attendees, and update websites.\"}]","Get Involved - Event Planning Checklist | PDF",1790127679]