[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-171892-105":53,"doc-detail-171892-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","general-information-writing-guidelines-job-descriptions","General Information - Writing Guidelines - Job Descriptions","","Guidelines for drafting job descriptions that align with organizational internal controls and segregation of duties. The document instructs how to specify allowed and prohibited responsibilities, ensure consistency with department policies, and set clear expectations for employee performance evaluations. It emphasizes avoiding vague wording by using concrete timeframes and authority boundaries, defining expected professional demeanor, and tailoring company, departmental, and role-specific details including training, supervision, work structure, travel requirements, and benefits.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/general-information-writing-guidelines-job-descriptions/171892/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/general-information-writing-guidelines-job-descriptions/171892.png","ImageObject",442,249,{"name":88,"@type":89},"Bintang","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-19","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How should internal controls be reflected when writing a job description?","Question",{"text":108,"@type":109},"Identify the specific duties the employee is expected to perform and the duties they are not allowed to perform, with attention to segregation of duties.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What guidance helps avoid vague language in job descriptions?",{"text":113,"@type":109},"Use precise, measurable wording and concrete examples, such as specific invoice-processing timeframes, rather than subjective terms like “reasonable timeframe.”",{"name":115,"@type":106,"acceptedAnswer":116},"What should be included in the company and department section?",{"text":117,"@type":109},"Provide an overview of the company’s mission, vision, history, operations, and business approach, and describe the accounts payable or procure-to-pay department’s mission and vision.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},171892,1790460070,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},962085564381,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","This template offers guidelines for writing your own job descriptions. Each organization is different, so customize these suggestions based on how your department is structured.\nOnce you have completed writing the basic company and department information, you will likely want to reuse that for all job descriptions. However, the job-specific information will need to be customized based on the individual role.\nThe tasks, skills and experience are suggestions. You may have other requirements than those listed. However, do remember that particularly for entry level roles, training will be required. Don’t turn away enthusiastic candidates who are eager to learn solely based on their lack of experience with a particular software solution, etc.\nSample job descriptions provided by IOFM members are included in the Appendix and may be adapted to your individual needs or used for ideas. Not all of these contain all recommended sections, but give a general overview of typical AP responsibilities by job title.\n\u000f\n\u0003Table of Contents\n\u0013 TOC \\o \"1-3\" \\h \\z \\u \u0014\u0013 HYPERLINK \\l \"_Toc92212603\" \u0014I.\tGeneral Information\t\u0013 PAGEREF _Toc92212603 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212604\" \u0014Writing Guidelines\t\u0013 PAGEREF _Toc92212604 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212605\" \u0014Company Information\t\u0013 PAGEREF _Toc92212605 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212606\" \u0014Job-Specific Information\t\u0013 PAGEREF _Toc92212606 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212607\" \u0014II.\tJob Titles and Typical Responsibilities\t\u0013 PAGEREF _Toc92212607 \\h \u00145\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212608\" \u0014Specialists\t\u0013 PAGEREF _Toc92212608 \\h \u00145\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212609\" \u0014Supervisors / Managers\t\u0013 PAGEREF _Toc92212609 \\h \u00145\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212610\" \u0014III.\tDesired Skills, Education and Experience\t\u0013 PAGEREF _Toc92212610 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212611\" \u0014Specialists\t\u0013 PAGEREF _Toc92212611 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212612\" \u0014Supervisors / Managers\t\u0013 PAGEREF _Toc92212612 \\h \u00147\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212613\" \u0014Appendix – Sample Job Descriptions\t\u0013 PAGEREF _Toc92212613 \\h \u00148\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212614\" \u0014Management Roles\t\u0013 PAGEREF _Toc92212614 \\h \u00149\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212615\" \u0014Director, Accounts Payable\t\u0013 PAGEREF _Toc92212615 \\h \u001410\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212616\" \u0014Senior Manager AP\t\u0013 PAGEREF _Toc92212616 \\h \u001412\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212617\" \u0014Manager, Accounts Payable and Accounts Receivable\t\u0013 PAGEREF _Toc92212617 \\h \u001414\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212618\" \u0014AP Supervisor/Payment Management\t\u0013 PAGEREF _Toc92212618 \\h \u001416\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212619\" \u0014Supervisor, Accounts Payable\t\u0013 PAGEREF _Toc92212619 \\h \u001418\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212620\" \u0014Finance Shared Services Manager\t\u0013 PAGEREF _Toc92212620 \\h \u001421\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212621\" \u0014Accounts Payable Supervisor\t\u0013 PAGEREF _Toc92212621 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212622\" \u0014Accounts Payable Supervisor\t\u0013 PAGEREF _Toc92212622 \\h \u001425\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212623\" \u0014Senior Manager, Procure-to-Pay\t\u0013 PAGEREF _Toc92212623 \\h \u001427\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212624\" \u0014Manager, Procure-to-Pay\t\u0013 PAGEREF _Toc92212624 \\h \u001429\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212625\" \u0014Specialist Roles\t\u0013 PAGEREF _Toc92212625 \\h \u001432\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212626\" \u0014Senior AP Specialist\t\u0013 PAGEREF _Toc92212626 \\h \u001433\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212627\" \u0014Accounts Payable Specialist\t\u0013 PAGEREF _Toc92212627 \\h \u001435\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212628\" \u0014Accounts Payable Specialist\t\u0013 PAGEREF _Toc92212628 \\h \u001437\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212629\" \u0014AP Specialist\t\u0013 PAGEREF _Toc92212629 \\h \u001439\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212630\" \u0014Accounts Payable Specialist\t\u0013 PAGEREF _Toc92212630 \\h \u001441\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212631\" \u0014Accounts Payable Travel and Expense Specialist\t\u0013 PAGEREF _Toc92212631 \\h \u001444\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212632\" \u0014Other Roles\t\u0013 PAGEREF _Toc92212632 \\h \u001446\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212633\" \u0014Staff Accountant – Accounts Payable\t\u0013 PAGEREF _Toc92212633 \\h \u001447\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212634\" \u0014AP Analyst\t\u0013 PAGEREF _Toc92212634 \\h \u001450\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc92212635\" \u0014Accounts Payable Analyst\t\u0013 PAGEREF _Toc92212635 \\h \u001452\u0015\u0015\n\u0013 HYPERL","cbCaih91rasK4HRU","https://ap.wps.com/l/cbCaih91rasK4HRU","docx",141361,58,"English","# General Information\n## Writing Guidelines\n## Company Information\n## Job-Specific Information\n# Job Titles and Typical Responsibilities\n## Specialists\n## Supervisors / Managers\n# Desired Skills, Education and Experience\n## Specialists\n## Supervisors / Managers\n# Appendix - Sample Job Descriptions","[{\"question\":\"How should internal controls be reflected when writing a job description?\",\"answer\":\"Identify the specific duties the employee is expected to perform and the duties they are not allowed to perform, with attention to segregation of duties.\"},{\"question\":\"What guidance helps avoid vague language in job descriptions?\",\"answer\":\"Use precise, measurable wording and concrete examples, such as specific invoice-processing timeframes, rather than subjective terms like “reasonable timeframe.”\"},{\"question\":\"What should be included in the company and department section?\",\"answer\":\"Provide an overview of the company’s mission, vision, history, operations, and business approach, and describe the accounts payable or procure-to-pay department’s mission and vision.\"}]","General Information - Writing Guidelines - Job Descriptions | DOCX",1788287619,20]