[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-303399-105":53,"doc-detail-303399-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","general-government-administration-chapter-18-part-631-errds","GENERAL GOVERNMENT ADMINISTRATION - CHAPTER 18 - PART 631 - ERRDS","","General Government Administration Chapter 18 establishes Executive Records Retention and Disposition Schedules (ERRDS) for the Department of Workforce Solutions. It defines the issuing agency, scope, statutory authority under Section 14-3-6 NMSA 1978, permanence duration, and the effective date of August 3, 2009. The section provides objectives for orderly record retirement and disposal, and includes key definitions for administrator, agency, disposition, non-records, public records, records management, retention, and related terms. It also lists abbreviations and instructions for using other general schedules.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/general-government-administration-chapter-18-part-631-errds/303399/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/general-government-administration-chapter-18-part-631-errds/303399.png","ImageObject",442,249,{"name":88,"@type":89},"Maya Linwood","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-24","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What does Part 631 (ERRDS) cover for the Department of Workforce Solutions?","Question",{"text":108,"@type":109},"It establishes records retention and disposition schedules for the orderly management and retirement of records needed for implementing the Public Records Act for the Department of Workforce Solutions.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What is the stated statutory authority for the records management program?",{"text":113,"@type":109},"Section 14-3-6 NMSA 1978 requires the administrator to establish a records management program covering the creation, utilization, maintenance, retention, preservation, and disposal of public records.",{"name":115,"@type":106,"acceptedAnswer":116},"When is the ERRDS effective and what duration is specified?",{"text":117,"@type":109},"The effective date is August 3, 2009 unless a later date is cited at the end of a section, and the duration is stated as permanent.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},303399,1790187387,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":47},962084928432,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","TITLE 1 GENERAL GOVERNMENT ADMINISTRATION  \nCHAPTER 18 EXECUTIVE RECORDS RETENTION AND DISPOSITION SCHEDULES (ERRDS)  \nPART 631 ERRDS, DEPARTMENT OF WORKFORCE SOLUTIONS  \n1.18.631.1 ISSUING AGENCY: State Commission of Public Records-State Records Center and Archives [1.18.631.1 NMAC-Rp, 1.18.631.1 NMAC, 08/03/2009]  \n1.18.631.2 SCOPE: department of workforce solutions [1.18.631.2 NMAC-Rp, 1.18.631.2 NMAC, 08/03/2009]  \n1.18.631.3 STATUTORY AUTHORITY: Section 14-3-6 NMSA 1978. The administrator shall establish a records management program for the application of efficient and economical management methods for the creation, utilization, maintenance, retention, preservation and disposal of public records.  \n[1.18.631.3 NMAC-Rp, 1.18.631.3 NMAC, 08/03/2009]  \n1.18.631.4 DURATION: permanent [1.18.631.4 NMAC-Rp, 1.18.631.4 NMAC, 08/03/2009]  \n1.18.631.5 EFFECTIVE DATE: August 3, 2009 unless a later date is cited at the end of a section.[1.18.631.5 NMAC-Rp, 1.18.631.5 NMAC, 08/03/2009]  \n1.18.631.6 OBJECTIVE: To establish a records disposal schedules for the orderly management and retirement of records necessary for carrying out the Public Records Act per Section 14-3-6 NMSA 1978.[1.18.631.6 NMAC-Rp, 1.18.631.6 NMAC, 08/03/2009]  \n1.18.631.7 DEFINITIONS:  \nA. \"Administrator\" means the state records administrator (Section 14-3-2 NMSA 1978) .  \nB. \"Agency\" means any state agency, department, bureau, board, commission, institution or other organization of the state government, the territorial government and the Spanish and Mexican governments in New Mexico (Section 14-3-2 NMSA 1978) .  \nC. “Archives” means the state archives of the commission of public records.  \nD. “Disposition” means final action that puts into effect the results of an appraisal decision for a series of records (i.e., transfer to archives or destruction) .  \nE. “Non-record” means extra copies of documents kept solely for convenience of reference, stocks of publications, records not usually included within the scope of the official records of an agency or government entity, and library material intended only for reference or exhibition. The following specific types of materials are non-records: materials neither made nor received in pursuance of statutory requirements nor in connection with the functional responsibility of the officer or agency; extra copies of correspondence; preliminary drafts or other material summarized in final or other form and which have no value once action has been taken; blank forms, transmittal letters or forms that do not add information; sample letters; and reading file or informational files.  \nF. \"Public record\" means all books, papers, maps, photographs or other documentary materials, regardless of physical form or characteristics, made or received by any agency in pursuance of law or in connection with the transaction of public business and preserved, or appropriate for preservation, by the agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the government, or because of the informational and historical value of data contained therein (Section 14-4-2  \nG. “Records custodian” means the statutory head of the agency using or maintaining the records orthe custodian's designee.  \nH. \"Records management\" means the systematic control of all records from creation or receipt through processing, distribution, maintenance and retrieval, to their ultimate disposition.  \nI. “Records retention and disposition schedule” means rules adopted by the commission pursuant to Section14-3-6 NMSA 1978 describing records of an agency, establishing a timetable for their life cycle and providing authorization for their disposition.  \nJ. \"Retention\" means the period of time during which records must be maintained by an organization because they are needed for operational, legal, fiscal, historical or other purposes.  \nK. “Unemployment insurance litigation file” means a le","cbCaiivYEwpAdhTh","https://ap.wps.com/l/cbCaiivYEwpAdhTh","pdf",543478,13,"English","# CHAPTER 18 EXECUTIVE RECORDS RETENTION AND DISPOSITION SCHEDULES (ERRDS)\n## PART 631 ERRDS, DEPARTMENT OF WORKFORCE SOLUTIONS\n## Issuing Agency\n## Scope\n## Statutory Authority\n## Duration\n## Effective Date\n## Objective\n## Definitions\n## Abbreviations and Acronyms\n## Instructions","[{\"question\":\"What does Part 631 (ERRDS) cover for the Department of Workforce Solutions?\",\"answer\":\"It establishes records retention and disposition schedules for the orderly management and retirement of records needed for implementing the Public Records Act for the Department of Workforce Solutions.\"},{\"question\":\"What is the stated statutory authority for the records management program?\",\"answer\":\"Section 14-3-6 NMSA 1978 requires the administrator to establish a records management program covering the creation, utilization, maintenance, retention, preservation, and disposal of public records.\"},{\"question\":\"When is the ERRDS effective and what duration is specified?\",\"answer\":\"The effective date is August 3, 2009 unless a later date is cited at the end of a section, and the duration is stated as permanent.\"}]","GENERAL GOVERNMENT ADMINISTRATION - CHAPTER 18 - PART 631 - ERRDS | PDF",1789803056]