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The document details five revenue document types, required coding on forms prior to TeamWorks entry, and different handling rules for receivables, payments, direct journals, and revenue log sheets.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/gdc-revenue-document-preparation-and-remittance-procedures/244486/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/gdc-revenue-document-preparation-and-remittance-procedures/244486.png","ImageObject",442,249,{"name":42,"@type":43},"Aria","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",6,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What is the purpose of GDC’s Revenue Document policy?","Question",{"text":63,"@type":64},"The policy directs how GDC collects, safeguards, and disburses monies and provides instructions for preparing and remitting Revenue Documents to Central Office Financial Services from operating facilities and offices.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How does GDC recognize revenue in this policy?",{"text":68,"@type":64},"GDC uses a modified accrual basis, recognizing revenue when it is measurable and available, and records revenue accounting transactions in TeamWorks.",{"name":70,"@type":61,"acceptedAnswer":71},"What are the five types of Revenue Documents used before TeamWorks entry?",{"text":72,"@type":64},"The policy lists five revenue documents: Accounts Receivable Set-Up Form, Inmate Detail Invoice Template, Payment on Receivable Form, Direct Journal Form, and Receipt of Revenue Log Sheet.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},244486,1790911977,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":136,"language":137,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":12,"update_tm":141,"read_time":30},2336464648322,"https://ap-avatar.wpscdn.com/avatar/2200025388227c56fec?_k=1778556882303663488","|  |  |  |\n| --- | --- | --- |\n| Authority:\u003Cbr>Commissioner | Originating Division:\u003Cbr>Administration and Finance Division (Financial Services) | Access Listing:\u003Cbr>Level I: All Access |\n\nI. Introduction and Summary:  \nIt is the policy of the Georgia Department of Corrections (GDC) to collect, safeguard and disburse all monies in accordance with general accounting procedures. This policy provides instructions for preparing and remitting Revenue Documents to Central Office Financial Services by all Facilities, Offices, Units and Sections operating under GDC Management.  \nII. Authority:  \nA. O.C.G.A. §§45-12-92, 45-12-92.1, and 11-2-725;  \nB. GDC Board Rules: 125-1-2-.03(a) Fiscal Management; and  \nC. ACA Standards: 1-CTA-1B-05, 4-4031, and 4-4034.  \nIII. Definitions:  \nA. Mandate Revenue Collections-Collection of revenue mandated by State Law and turned over to the State Treasury monthly.  \nB. TeamWorks-PeopleSoft Financial Accounting System.  \nIV.  Statement of Policy and Applicable Procedures:  \nA. Revenue: The Department is on a modified accrual basis where revenue is recognized when measurable and available. The Department uses TeamWorks to record revenue accounting transactions. Teamworks keeps a detailed account of all receivable and cash receipt transactions that are periodically summarized for posting to the general ledger.  \nB. Types of Revenue Documents: Before data can be entered into TeamWorks, it must be coded on a revenue document form. The Department currently uses five (5) revenue documents:  \n1. Accounts Receivable Set-Up Form-Attachment 1: The Accounts Receivable (AR) Set-Up Form is used to create a receivable when an invoice has been sent to a customer requesting payment or when a contract is signed for inmate detail services or other services by the Department. The AR Set-Up form will result in adebit to a receivable account and a credit to a revenue account. Some examples of when to use the AR Set-Up form are when:  \n\n|  |  |  |\n| --- | --- | --- |\n| Authority:\u003Cbr>Commissioner | Originating Division:\u003Cbr>Administration and Finance Division (Financial Services) | Access Listing:\u003Cbr>Level I: All Access |\n\na. Facilities shall prepare the AR Set-Up form at the beginning of the fiscal year to record state agency, counties or cities inmate work details that correspond to the new fiscal year signed contract.  \nb. Central Office shall prepare an AR Set-Up form for Braille invoices received throughout the year and for Engineering and Construction Services based on a signed contract or memorandum of agreement throughout the year.  \n2. Inmate Detail Invoice Template -Attachment 6: An Excel invoice template has been developed by the Central Office AR department to be used by all facilities for monthly billing of Inmate Detail customers. (See Attachment 6, Inmate Detail Invoice Template, and Attachment 7, Inmate Detail Invoice Instructions. Perinvoice, customers are to send payment directly to:  \nGA Department of Corrections  \nAttn: AR Ponder Hall, 2nd Floor  \nP.O. Box 1529  \nForsyth, GA 31029  \n3. Payment on Receivable Form-Attachment 2: This form is used to record a receipt of cash against an account receivable. The Payment on Receivable will result in adebit to cash and a credit to the receivable account. Process completed by Central Office personnel.  \n4. Direct Journal Form -Attachment 3: Revenue received that was not previously associated with a receivable is recorded on a Direct Journal Form. In addition, expenditure refunds are also recorded on the Direct Journal Form. Refunds received are applied to the original expense chart field. The original voucher ID must be listed in the memo section of the Direct Journal Form. Refunds for prior year expenditures are considered surplus funds and may not be spent in the current fiscal year.  \n5. Receipt of Revenue Log Sheet (Revenue Log Sheet) -Attachment 5: The Revenue Log Sheet is prepared when a facility has checks or money orders to submit to Central Office. The Revenu","cbCainwRDlS3kCGC","https://ap.wps.com/l/cbCainwRDlS3kCGC","pdf",193064,9,"English","# Introduction and Summary\n# Authority\n# Definitions\n# Statement of Policy and Applicable Procedures\n## Revenue Recognition and TeamWorks Processing\n## Types of Revenue Documents\n### Accounts Receivable Set-Up Form\n### Inmate Detail Invoice Template\n### Payment on Receivable Form\n### Direct Journal Form\n### Receipt of Revenue Log Sheet","[{\"question\":\"What is the purpose of GDC’s Revenue Document policy?\",\"answer\":\"The policy directs how GDC collects, safeguards, and disburses monies and provides instructions for preparing and remitting Revenue Documents to Central Office Financial Services from operating facilities and offices.\"},{\"question\":\"How does GDC recognize revenue in this policy?\",\"answer\":\"GDC uses a modified accrual basis, recognizing revenue when it is measurable and available, and records revenue accounting transactions in TeamWorks.\"},{\"question\":\"What are the five types of Revenue Documents used before TeamWorks entry?\",\"answer\":\"The policy lists five revenue documents: Accounts Receivable Set-Up Form, Inmate Detail Invoice Template, Payment on Receivable Form, Direct Journal Form, and Receipt of Revenue Log Sheet.\"}]","GDC Revenue Document Preparation and Remittance Procedures | PDF",1789217773]