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It outlines key responsibilities and operational tasks such as defining the purpose and audience, setting goals, securing venue, sponsors, catering, entertainment, permits, insurance, marketing and PR plans, and managing invitations and donations. 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","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-12","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":30},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What are the main phases in the Fundraising Event Action Plan?","Question",{"text":108,"@type":109},"The plan is organized into Planning Phase, Activity Phase, Execution Phase, Event Week, Event Day, and Recap Phase after the event.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What tasks should be handled during the planning phase?",{"text":113,"@type":109},"During planning, define the event purpose and audience, select the event type and theme, identify revenue sources, research and confirm dates and locations, and recruit chairs/co-chairs and committee volunteers.",{"name":115,"@type":106,"acceptedAnswer":116},"How does the action plan guide sponsor 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 |  |\n| --- | --- | --- |\n| Task (example) | Date due | Status |\n| Identify location and check availability | 9/15/06 | Done |\n| Task | Date due | Status |\n| Identify purpose: fundraising, cultivation, recognition, education, other |  |  |\n| Select type of event and theme |  |  |\n| Identify audience |  |  |\n| Secure buy-in from your volunteer leaders |  |  |\n| Set initial goals: net profit, expenses |  |  |\n| Identify additional sources of revenue |  |  |\n| Research and determine date |  |  |\n| Identify location and check availability |  |  |\n| Identify and recruit chairs and co-chairs |  |  |\n| Draft chair and committee chairs, job descriptions and recruit volunteers for committees |  |  |\n| Prepare activity timetable |  |  |\n| Other |  |  |\n\nFundraising Event Action Plan (cont.)  \n\n| 􀀡 Activity Phase: Nine months to three months before event Continue team building and begin logistics and marketing activities.\u003Cbr>Start pursuing sponsors, advertisers and gifts-in-kind. |  |  |\n| --- | --- | --- |\n| Task | Date due | Status |\n| Determine volunteer responsibilities and number of volunteers needed |  |  |\n| Begin meetings with chairs and co-chairs |  |  |\n| Chairs and co-chairs recruit additional volunteers |  |  |\n| Invite special guests or celebrities |  |  |\n| Establish cost to event participants |  |  |\n| Secure location |  |  |\n| Develop sponsor goals and packages |  |  |\n| Prepare marketing and PR plans |  |  |\n| Identify printing needs and prepare printing timeline |  |  |\n| Draft invitation and response package |  |  |\n| Compile invitation lists |  |  |\n| Secure sponsors |  |  |\n| Send out “Save-the-date” notices |  |  |\n| Secure catering bids |  |  |\n| Secure musicians and entertainment |  |  |\n| Secure media coverage |  |  |\n| Solicit in-kind donations |  |  |\n\nFundraising Event Action Plan (cont.)  \n\n| Task | Date due | Status |\n| --- | --- | --- |\n| Tour site |  |  |\n| Review volunteer needs and continue to draft more if needed |  |  |\n| Continue to add names to invitation list |  |  |\n| Secure permits and insurance |  |  |\n| Make preliminary layout and decoration plans |  |  |\n| Print tickets |  |  |\n| Other |  |  |\n\nFundraising Event Action Plan (cont.)  \n\n| 􀀡 Execution Phase:\u003Cbr>This is the time to finalize logistics and do heavy marketing. Your success in pursuing sponsors and donors will depend upon good planning. |  |  |\n| --- | --- | --- |\n| • Three months to one week before event |  |  |\n| Task | Date due | Status |\n| Send out “save the date” notices and invitations |  |  |\n| Perform menu tastings |  |  |\n| Sign contracts with venue, caterer, entertainment, etc . |  |  |\n| Reconfirm all speakers, performers, celebrities and find out their special needs |  |  |\n| Draft program |  |  |\n| Draft site layout |  |  |\n| Finalize menu and floor plan |  |  |\n| Monitor underwriting, sponsorships and program ads |  |  |\n| Record invitation responses and issue tickets |  |  |\n| Collect in-kind donations |  |  |\n| Send out press releases and calendar notices |  |  |\n| Prepare and print programs |  |  |\n| • Event Week |  |  |\n| Task | Date due | Status |\n| Assign and provide job descriptions to volunteers for the day of the event |  |  |\n\nFundraising Event Action Plan (cont.)  \n\n| Task | Date due | Status |\n| --- | --- | --- |\n| Arrange deliveries for the day of the event |  |  |\n| Give caterer head count |  |  |\n| Prepare necessary signage |  |  |\n| Prepare nametags and labels |  |  |\n| Meet with security people |  |  |\n| Deliver scripts/recognition lists to chairperson/master of ceremonies |  |  |\n| Have necessary checks cut |  |  |\n| Determine and prepare petty-cash needs for tips, etc . |  |  |\n| Make follow-up calls to media contacts |  |  |\n| • Event Day |  |  |\n| Task | Date due | Status |\n| Arrive very early and come prepared with emerg","cbCaicXMiRbYXHmy","https://ap.wps.com/l/cbCaicXMiRbYXHmy","pdf",89876,7,"English","# Planning Phase\n## Activity Phase\n## Execution Phase\n## Event Week\n## Event Day\n## Recap Phase","[{\"question\":\"What are the main phases in the Fundraising Event Action Plan?\",\"answer\":\"The plan is organized into Planning Phase, Activity Phase, Execution Phase, Event Week, Event Day, and Recap Phase after the event.\"},{\"question\":\"What tasks should be handled during the planning phase?\",\"answer\":\"During planning, define the event purpose and audience, select the event type and theme, identify revenue sources, research and confirm dates and locations, and recruit chairs/co-chairs and committee volunteers.\"},{\"question\":\"How does the action plan guide sponsor and marketing activities?\",\"answer\":\"In the activity and execution phases, it directs building sponsor goals and packages, developing marketing and PR plans, sending save-the-date notices, securing sponsors, and monitoring sponsorships and program ads.\"}]","Fundraising Event Action Plan - Event Planning Timeline | PDF",1789202136]