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It specifies vendor-provided documents, including an introduction letter with six customer references, product cost/profit details and beneficiary assurances, time estimates for participants and staff, updated certificates of insurance, and advertising materials. It also defines school responsibilities such as verifying references and insurance expiration, completing the Fundraising Agreement contract template, collecting and tracking products and funds, making daily deposits, coordinating timelines within the school year, and maintaining complete documentation for future reference.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/fundraiser-checklist-vendor-documents-school-responsibilities/307419/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/fundraiser-checklist-vendor-documents-school-responsibilities/307419.png","ImageObject",442,249,{"name":88,"@type":89},"Miles","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What documents must the vendor provide for each fundraising event?","Question",{"text":108,"@type":109},"The vendor must provide an introduction letter with six customer references, product cost/profit information with assurance of the primary beneficiary, an estimate of student and staff time required, an updated certificate of insurance, and advertising materials.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What must schools do to verify vendor information?",{"text":113,"@type":109},"Schools should contact at least two references and document the verifications, verify the vendor’s proof of insurance, and confirm the insurance expiration date.",{"name":115,"@type":106,"acceptedAnswer":116},"How is the Fundraising Agreement completed and signed?",{"text":117,"@type":109},"Schools must complete the District’s Fundraiser contract template with the specified heading, fill in all blank fields, send the completed contract to the vendor for ink-on-paper signatures, and then have the principal sign after the vendor. The effective date is the date when the last party signs.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},307419,1790185009,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},13056703019404,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","FUNDRAISER CHECKLIST  \nDocuments from Vendor:  \n􀀀 Letter of introduction complete with a list of six customer references, preferably schools (these must be updated if more than one school year has lapsed since the last fundraising event)  \n􀀀 Product cost/profit information and assurance that the school/organization is the primary beneficiary of the program (must be completed for every fundraising event)  \n􀀀 Estimate of student and staff time required to conduct the activity (must be completed for every fundraising event) .  \n􀀀 Certificate of insurance from the vendor. This document will need to be updated based on expiration dates of any certificates already on file  \n􀀀 Provide advertising materials (must be completed for every fundraising event)  \nSchool Responsibilities:  \n􀀀 Contact at least two references and document the verifications (this must be updated if more than one school year has lapsed since the last fundraising event)  \n􀀀 Verify vendor’s proof of insurance and verify the insurance expiration date  \n􀀀 Complete the District’s Fundraiser contract template with the heading “Fundraising Agreement (For Product Sales) . The template is available for download on the References and Resources>Fundraising>Contract: Fundraising Agreement. This form replaces the document formerly known as the “Indemnification Agreement.” Please always get the form using this path. DO NOT save the form with your documents for future use. This template, like all District templates, will be revised and updated from time to time. You always want to use the latest version. The number after the “v” is the version number. The numbers that follow the version number are the date of last revision. Fill in all blank fields.  \n􀀀 Attach the fundraiser’s form if it lists prices and describes the fundraiser, BUT DO NOT SIGN the fundraiser’s form. Once completed, send the contract to the Vendor for signature. They have to sign in ink on paper, but may return a scanned copy of the entire contract with all attachments and the signature and date. After the vendor signs, the principal signs. The Effective Date of the contract is the date when the last party signs, which is normally when the principal signs.  \n􀀀 Complete the program within the school year  \n􀀀 Avoid competing with Food Services (30 minutes before and 30 minutes after meal service). If you are using one of your 3 food fundraiser exemptions (PTA or School Based) fill out a Food-Based Fundraiser Form and send to Food and Nutrition.  \n􀀀 Track and reconcile all products and money collected  \n􀀀 Make deposits with the Financial Secretary on a daily basis  \n􀀀 Complete page two of fundraiser application form upon completion of the fundraiser  \n􀀀 Maintain fundraiser documents for future reference","cbCaimSIsiaUn2OS","https://ap.wps.com/l/cbCaimSIsiaUn2OS","pdf",131787,"English","# Documents from Vendor\n## School Responsibilities","[{\"question\":\"What documents must the vendor provide for each fundraising event?\",\"answer\":\"The vendor must provide an introduction letter with six customer references, product cost/profit information with assurance of the primary beneficiary, an estimate of student and staff time required, an updated certificate of insurance, and advertising materials.\"},{\"question\":\"What must schools do to verify vendor information?\",\"answer\":\"Schools should contact at least two references and document the verifications, verify the vendor’s proof of insurance, and confirm the insurance expiration date.\"},{\"question\":\"How is the Fundraising Agreement completed and signed?\",\"answer\":\"Schools must complete the District’s Fundraiser contract template with the specified heading, fill in all blank fields, send the completed contract to the vendor for ink-on-paper signatures, and then have the principal sign after the vendor. The effective date is the date when the last party signs.\"}]","Fundraiser Checklist - Vendor Documents & School Responsibilities | PDF",1789849289]