[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-169515-en":3,"doc-seo-169515-105":29,"detail-sidebar-cat-1-en-105":90},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":11,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":11},169515,3848291630094,"Emma Wilson","https://eur-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45",1,17,"Forms","Fuel Card Policy - Eligibility, Types, Use Rules, and Misuse Handling","Fuel Card Policy defines how eligible employees use company-provided fuel cards to refuel authorized private or company vehicles without seeking fuel reimbursement through the expenses system. It sets participation eligibility and application steps, distinguishes Individual Employee Cards and Vehicle Cards, and limits card use strictly to fuel at specified providers and sites. The policy also covers quarterly mileage logs and periodic reviews, consequences of suspected misuse including possible legal action or disciplinary measures, lost or stolen card reporting and cancellation, and card cancellation upon employment termination or non-necessity.","Fuel Card Policy\nFrequent travellers can take advantage of the Fuel Card scheme that the Company has in place with [insert Fuel Provider name].\nThe Fuel Card allows eligible employees to refill their authorised private or company vehicles without having to seek reimbursement of the fuel cost through the expenses system.\nEligibility\nEmployees will be notified by their [delete as appropriate - Manager/HR Department] when they are entitled to participate in the Fuel Card scheme.\nOther employees may apply for a Fuel Card by contacting their [Manager/HR Department].\nAll employees who are provided with a Fuel Card will need to complete a Fuel Card application.\nFor employees who are provided with a Company vehicle, the Fuel Card linked to their vehicle must be used when refilling the vehicle. The Company will not reimburse the employee for any fuel bought elsewhere for a Company vehicle.\nFuel card types\nTwo types of Fuel Cards are offered by the Company:\nIndividual Employee Cards – these cards are printed specifically for an individual employee to use, with the employee name and the Company name. The employee can fill their own vehicle or a hire vehicle for business purposes only. Employees will need to carry identification when using the Fuel Card\nVehicle Cards – these cards are printed specifically for use on a vehicle, with the vehicle registration number and the Company name. Only the vehicle specified on the Fuel Card can be filled with fuel, when used for business purposes. The Fuel Card should be kept with the keys to the vehicle and it is the employee’s responsibility to ensure these are kept together at all times.\nFuel Cards can only be used to purchase fuel. No other purchases can be made on the Fuel Cards.\nThe Fuel Card can only be used at [insert Fuel Provider name] and at the following sites [insert details of the fuel sites].\nEach card has an expiry date. Expired cards will need to be destroyed or returned to [insert job role]. Cards will be replaced with new cards prior to their expiry date.\nQuarterly logs and reviews of usage\nA Quarterly Log of mileage must be kept by all employees recording all business miles incurred while travelling on Company business.\nThe log should be submitted to [insert job role] each quarter and should be maintained by employees who have individual or vehicle specific cards.\nTo ensure there is no misuse of the Fuel Card scheme, the Company will review the logs periodically.\nFuel card misuse\nIf there is any suspected misuse of the Fuel Cars, identified either from the quarterly logs or otherwise, the Company may need to refer the matter to the police for a possible prosecution and/or recovery of any debt due to the Company.\nThere may also be an internal investigation which could result in disciplinary action which may result in the termination of employment.\nLost/stolen fuel cards\nIf your individual-issued or vehicle-specific Fuel Card is lost or has been stolen, you must inform [insert job role] as soon as possible. Please give details of the type of card you have lost/had stolen, as well as your name and vehicle registration number. The provider of the Fuel Card scheme [insert provider name] will be notified so that the card can be cancelled.\nThe lost/stolen card will be cancelled and a replacement Fuel Card will be issued.\nTermination of employment\nFor employees who are leaving the Company, you must inform [insert job role]. The Fuel Card will be cancelled, so that it can no longer be used.\nIf your Fuel Card is no longer required, you must inform [insert job role] so that the card can be cancelled. If you still possess the card, the card should be destroyed.","cbCaifSyBCYCfdhe","https://ap.wps.com/l/cbCaifSyBCYCfdhe","docx",60882,2,"English","en",105,"# Eligibility\n## Fuel card types\n## Use limitations and provider sites\n# Quarterly logs and reviews\n## Fuel card misuse\n# Lost or stolen fuel cards\n## Termination of employment","[{\"question\":\"Who is eligible to participate in the Fuel Card scheme, and how do employees apply?\",\"answer\":\"Eligible employees are notified by the relevant Manager/HR Department. Other employees can apply by contacting the Manager/HR Department, and all card recipients must complete a Fuel Card application.\"},{\"question\":\"What are the differences between Individual Employee Cards and Vehicle Cards?\",\"answer\":\"Individual Employee Cards are printed for an employee and can be used for authorized business refills, with employees carrying identification. Vehicle Cards are printed for a specific vehicle registration number, and only that vehicle may be fueled for business purposes; the card should be kept with the vehicle keys.\"},{\"question\":\"What must employees do if a Fuel Card is lost or stolen?\",\"answer\":\"Employees must inform the job role as soon as possible with card type, their name, and vehicle registration number. The fuel card provider is notified to cancel the card, and a replacement Fuel Card is issued.\"}]","Fuel Card Policy - Eligibility, Types, Use Rules, and Misuse Handling | DOCX",1788255779,{"code":4,"msg":30,"data":31},"ok",{"site_id":24,"language":23,"slug":32,"title":14,"keywords":33,"description":15,"schema_data":34,"social_meta":85,"head_meta":87,"extra_data":89,"updated_unix":28},"fuel-card-policy-eligibility-types-use-rules-and-misuse-handling","",{"@graph":35,"@context":84},[36,52,67],{"@type":37,"itemListElement":38},"BreadcrumbList",[39,43,46,49],{"item":40,"name":41,"@type":42,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":44,"name":45,"@type":42,"position":21},"https://docshare.wps.com/template/","Template",{"item":47,"name":13,"@type":42,"position":48},"https://docshare.wps.com/template/forms/",3,{"item":50,"name":14,"@type":42,"position":51},"https://docshare.wps.com/template/fuel-card-policy-eligibility-types-use-rules-and-misuse-handling/169515/",4,{"url":50,"name":14,"@type":53,"author":54,"headline":14,"publisher":56,"fileFormat":59,"inLanguage":23,"description":15,"dateModified":60,"datePublished":61,"encodingFormat":59,"isAccessibleForFree":62,"interactionStatistic":63},"DigitalDocument",{"name":9,"@type":55},"Person",{"url":40,"name":57,"@type":58},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-05","2026-09-01",true,{"@type":64,"interactionType":65,"userInteractionCount":51},"InteractionCounter",{"@type":66},"ViewAction",{"@type":68,"mainEntity":69},"FAQPage",[70,76,80],{"name":71,"@type":72,"acceptedAnswer":73},"Who is eligible to participate in the Fuel Card scheme, and how do employees apply?","Question",{"text":74,"@type":75},"Eligible employees are notified by the relevant Manager/HR Department. Other employees can apply by contacting the Manager/HR Department, and all card recipients must complete a Fuel Card application.","Answer",{"name":77,"@type":72,"acceptedAnswer":78},"What are the differences between Individual Employee Cards and Vehicle Cards?",{"text":79,"@type":75},"Individual Employee Cards are printed for an employee and can be used for authorized business refills, with employees carrying identification. Vehicle Cards are printed for a specific vehicle registration number, and only that vehicle may be fueled for business purposes; the card should be kept with the vehicle keys.",{"name":81,"@type":72,"acceptedAnswer":82},"What must employees do if a Fuel Card is lost or stolen?",{"text":83,"@type":75},"Employees must inform the job role as soon as possible with card type, their name, and vehicle registration number. The fuel card provider is notified to cancel the card, and a replacement Fuel Card is issued.","https://schema.org",{"og:url":50,"og:type":86,"og:title":14,"og:site_name":57,"og:description":15},"article",{"robots":88,"canonical":50},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":91},[92,97,102,107,112,117,120,125,130],{"id":93,"doc_module":11,"doc_module_name":45,"category_name":94,"show_sort_weight":95,"slug":96},11,"Presentations",90,"presentations",{"id":98,"doc_module":11,"doc_module_name":45,"category_name":99,"show_sort_weight":100,"slug":101},12,"Resumes",80,"resumes",{"id":103,"doc_module":11,"doc_module_name":45,"category_name":104,"show_sort_weight":105,"slug":106},14,"Invoices",70,"invoices",{"id":108,"doc_module":11,"doc_module_name":45,"category_name":109,"show_sort_weight":110,"slug":111},15,"Posters",60,"posters",{"id":113,"doc_module":11,"doc_module_name":45,"category_name":114,"show_sort_weight":115,"slug":116},16,"Social Media",50,"social-media",{"id":12,"doc_module":11,"doc_module_name":45,"category_name":13,"show_sort_weight":118,"slug":119},40,"forms",{"id":121,"doc_module":11,"doc_module_name":45,"category_name":122,"show_sort_weight":123,"slug":124},18,"Letters",30,"letters",{"id":126,"doc_module":11,"doc_module_name":45,"category_name":127,"show_sort_weight":128,"slug":129},21,"Paper Templates",5,"papers-templates",{"id":131,"doc_module":11,"doc_module_name":45,"category_name":132,"show_sort_weight":4,"slug":133},158,"General","general-158"]