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Coordinating interviews, checking references, assembling offer letters—at times it feels like you’ll beemailing people for the rest of your life. Well, not anymore. We’ve crafted a set of email templates that you can easily tailor for every stage of the hiring process. Simply copy and paste the template and fill in the blanks to make each piece your own. Mad Libs, eat your heart out.  \nTABLE OF CONTENTS  \nInitial interview email 3  \nRejection email 4  \nReference email 5  \nOffer letter 6  \nWelcome email to new employee 7  \nWelcome email announcing new employee to staff 8  \nAdditional hiring resources 9  \nInitial interview email  \nSUBJECT:  \nHello from   !  \nDear   ,  \nThanks so much for applying to   ! We’re honored you thought of us.  \nWe were blown away by your application and would love the chance to get to know you a little better. Are you free during any of the times below for a   -minute chat?  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \n• [Date, time, time zone] Excited to connect with you,   ! Cheers,  \nPRO TIP  \nProposing times upfront can help minimize those pesky back-and-forth scheduling emails.  \nGOOGLE DOC LINK  \nClick here for an editable  version of this template.  \nRejection email  \nSUBJECT :  \nFollow Up from    \nDear   ,  \nThanks so much for taking the time to apply to   There were a high number of applications for this role, and unfortunately, there wasn’t a fit at this time. That being said, we really appreciate the time you took to learn about us—thanks again.  \nIf there’s anything we can do to help with your job search, please let us know. And keep an eye on our website [Link to careers page], as we’re always updating it with new positions.  \nWe wish you all the best!  \nSincerely,  \nPRO TIP  \nIf the decision was a hard one, let the candidate know. Think they may be a fit for a future role? Add them on LinkedIn.  \nGOOGLE DOC LINK  \nClick here for an editable  version of this template.  \nReference email  \nSUBJECT :  \nReference check for    \nDear   ,  \nHello there! I’m currently chatting with   about a potential role on the   team. I’m really enjoying getting to know [him/her/them]!  \n  mentioned that you two had a great time working together at   Would you be kind enough to talk more about your experience with them? If so, let me know if any of these times below work for you:  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \n• [Date, time, time zone]  \nPRO TIP  \nDon’t forget to add in time zones while suggesting your available time slots. This will help prevent scheduling mishaps as you run through your candidate’s list of references.  \nGOOGLE DOC LINK  \nClick here for an editable  version of this template.  \nThanks for your time!  \nCheers,  \nOffer letter  \nSUBJECT:  \nWill you join us? Dear   ,  \nDrumroll please… On behalf of everyone at   , we’re delighted to offer you the role of   ! After getting to know you over these past few [days/weeks/months], it became clear that your talents, goals, and values are a perfect match for our team. It’s such an honor to bring you on board as we work toward [Describe a little bit about your mission] .  \nAs our new   , you will be working alongside   to [Describe the goal of your team] . Here are some of the things you’ll get to do on a daily basis: [List out a few of the main duties] .  \nNow, the details: Your starting salary will be   per year, which you will be paid every   This amount is subject to any deductions and tax withholdings required by law. The role is [exempt/non-exempt] [and employment is on an at-will basis] .[Describe any extra compensation, like stock options] .  \nAs a [full-time/part-time] employee, you will be entitled to  days of paid vacation in addition to   days of sick leave. You’ll also have the option to enroll in our company benefits program, which includes [List out benefits] .  \nWe’d love to answer any questions you might have","cbCaifsGOn38dt6n","https://ap.wps.com/l/cbCaifsGOn38dt6n","pdf",288489,10,"English","# Initial interview email\n## Rejection email\n## Reference email\n## Offer letter\n## Welcome email to new employee\n## Welcome email announcing new employee to staff\n## Additional hiring resources","[{\"question\":\"What types of hiring emails are included in this template set?\",\"answer\":\"It covers initial interview outreach, rejection notifications, reference check emails, offer letters, and welcome emails for new employees and staff announcements.\"},{\"question\":\"How should you schedule interviews using these templates?\",\"answer\":\"Provide multiple available time slots in the email and include the time zone to reduce back-and-forth scheduling.\"},{\"question\":\"What key details should an offer letter email include?\",\"answer\":\"Include role confirmation, team mission and daily responsibilities, compensation and payment frequency, employment terms, leave and benefits, and a response deadline for the candidate.\"}]","Framework - Email Templates for Hiring - Initial Interview, Rejection, Reference, Offer, and Welcome | PDF",1789550115]