[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-276413-105":3,"doc-detail-276413-en":81,"detail-sidebar-cat-1-en-105":98},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","formal-letter-template-and-examples-writing-a-formal-letter","Formal Letter Template and Examples - Writing a Formal Letter","","A guide to writing a formal (business) letter with a strict, one-page, fully blocked layout and double-spacing rules between sections and paragraphs. It explains each required component—heading with return address, date, inside address, formal greeting, body paragraphs, complimentary close, and signature line—plus rules such as no postscript. It also provides guidance on what to include in each body paragraph (purpose, details, requests/action, and a brief closing with contact information) and lists common formal letter types. Example content is included, including a sample complaint letter with full formatting.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/formal-letter-template-and-examples-writing-a-formal-letter/276413/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/formal-letter-template-and-examples-writing-a-formal-letter/276413.png","ImageObject",442,249,{"name":42,"@type":43},"McQueen","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-02","2026-09-15",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",20,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What are the key sections of a formal letter and what do they include?","Question",{"text":63,"@type":64},"A formal letter includes a heading (return address), date, inside address, greeting (salutation with “Dear” and a colon), body paragraphs, a complimentary close ending with a comma, and a signature line.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How should the greeting and closing be formatted in a formal letter?",{"text":68,"@type":64},"The greeting must be formal, typically starting with “Dear” and ending with a colon. The complimentary close is a short polite closing that ends with a comma.",{"name":70,"@type":61,"acceptedAnswer":71},"How should the body paragraphs be structured?",{"text":72,"@type":64},"The first paragraph states who you are and why you are writing in about three sentences. The second provides details or explanation; an additional paragraph can be added if needed. Another paragraph should state what you want the reader to do, and the last paragraph thanks the reader and includes contact details for replies.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},276413,1790747086,{"code":4,"msg":82,"data":83},"success",{"doc_id":79,"user_id":84,"nickname":42,"user_avatar":85,"doc_module":22,"category_id":86,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":87,"file_id":88,"file_url":89,"file_type":90,"file_size":91,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":92,"language":93,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":94,"faqs":95,"seo_title":96,"seo_description":12,"update_tm":97,"read_time":30},5909890329169,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc",18,"Writing a Formal Letter  \nA formal letter (or business letter) is a piece of formal correspondence and has avery specific format. It should be within one page and be fully blocked (everything is lined up to the left and between every section is a double space) . There are a number of sections. They include:  \n1. Heading. This includes the return address (the writer’s address) and should be two or three lines. Include the postal code. If the letter is being written from a company, the company’s letterhead may serve as the heading, if the address is already printed on it.  \n2. Date. There should be double spacing above and below the date.  \n3. Inside Address. This is the address of the person you are writing to. Include the name and position of the person ifyou know it, followed by the address.  \n4. Greeting (also called Salutation). The greeting in a formal letter is always formal and usually starts with the word “Dear” followed by the person’s family name or job position (Dear Mr. Smith / Dear Human Resources Director) . The greeting ends in a colon.  \n5. Body (the paragraphs). This part of the letter is the text. Each paragraph should be separated by double spaces. Also there should be double space between the greeting and the body. It could be three to five paragraphs, but not usually more than five. Indenting is not necessary.  \n6. Complimentary Close. This is the short, polite closing that ends with a comma. A common complimentary close is Best regards. There is a double space between this and the body and between this and the signature line.  \n7. Signature Line. This is your signature (usually for printed letters) . It is possible to put a digital signature here, your name in blue or just your name in black. If your name is in blue or in the form of a digital signature, your name is required in black at the bottom. Otherwise, just your name in black is printed (unsigned) if the letter is not on paper.  \nA formal letter should not contain post scripts (PS) .  \nThe Body  \nThe body of the letter (the paragraphs) is very important and this text type has specific rules for writing. Here are the rules for paragraphs in the body of a formal letter.  \nIn the first paragraph, you should say clearly who you are and why you are writing. The introduction paragraph is quite short, just about three sentences, so you don’t explain anything or give details here . It is like an introduction . The reader should know exactly what the purpose of the letter is . Avoid unnecessary discussion or opinion here. Simply say what your purpose is .  \nThe second paragraph is for details or explanation . You should give details on what you mentioned in paragraph one and explain anything that needs more information .  \nA third paragraph can be added if there is a lot more information that is needed, or if there is another topic that needs to be covered. If it can all be put into one paragraph (paragraph 2), then it is better to keep it shorter. However, if another paragraph is really necessary, put it here .  \nThe next paragraph should state what you would like the reader to do. If you need information, ask for it here . If you wish to apply for something, state here what you need the reader to do for you. You may want a letter of recommendation or perhaps you need product information . Be clear and tell the reader exactly what it is you need from him or her .  \nThe last paragraph is also very short, like the first paragraph. You should thank the reader for his or her time and include your email, telephone number, etc if you need the reader to reply to you. This is especially important for job application letters .  \nYou can also include your telephone number/e-mail address after your printed name at the bottom, so that they can contact you ASAP if necessary.  \nBe sure to keep a copy of the letter for yourself and include photocopies of any relevant documents and enclose them with your letter .  \nTypes of formal letters  \nThere are many types of formal ","cbCaiaXqaunTqbIh","https://ap.wps.com/l/cbCaiaXqaunTqbIh","pdf",151637,8,"English","# Writing a Formal Letter\n## Required Sections and Spacing Rules\n## The Body Paragraph Rules\n## Types of Formal Letters\n## Template for Formal Letters\n## Sample Complaint Letter","[{\"question\":\"What are the key sections of a formal letter and what do they include?\",\"answer\":\"A formal letter includes a heading (return address), date, inside address, greeting (salutation with “Dear” and a colon), body paragraphs, a complimentary close ending with a comma, and a signature line.\"},{\"question\":\"How should the greeting and closing be formatted in a formal letter?\",\"answer\":\"The greeting must be formal, typically starting with “Dear” and ending with a colon. The complimentary close is a short polite closing that ends with a comma.\"},{\"question\":\"How should the body paragraphs be structured?\",\"answer\":\"The first paragraph states who you are and why you are writing in about three sentences. The second provides details or explanation; an additional paragraph can be added if needed. Another paragraph should state what you want the reader to do, and the last paragraph thanks the reader and includes contact details for replies.\"}]","Formal Letter Template and Examples - Writing a Formal Letter | PDF",1789493060,{"code":4,"msg":82,"data":99},[100,105,110,115,120,125,130,133,138],{"id":101,"doc_module":22,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},11,"Presentations",90,"presentations",{"id":106,"doc_module":22,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},12,"Resumes",80,"resumes",{"id":111,"doc_module":22,"doc_module_name":25,"category_name":112,"show_sort_weight":113,"slug":114},14,"Invoices",70,"invoices",{"id":116,"doc_module":22,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},15,"Posters",60,"posters",{"id":121,"doc_module":22,"doc_module_name":25,"category_name":122,"show_sort_weight":123,"slug":124},16,"Social Media",50,"social-media",{"id":126,"doc_module":22,"doc_module_name":25,"category_name":127,"show_sort_weight":128,"slug":129},17,"Forms",40,"forms",{"id":86,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":131,"slug":132},30,"letters",{"id":134,"doc_module":22,"doc_module_name":25,"category_name":135,"show_sort_weight":136,"slug":137},21,"Paper Templates",5,"papers-templates",{"id":139,"doc_module":22,"doc_module_name":25,"category_name":140,"show_sort_weight":4,"slug":141},158,"General","general-158"]