[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-287327-105":3,"detail-sidebar-cat-1-en-105":80,"doc-detail-287327-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":73,"head_meta":75,"extra_data":77,"updated_unix":79},105,"en","formal-email-guidelines-best-practices-for-correspondence","Formal Email Guidelines - Best Practices for Correspondence","","This document provides professional guidelines for writing formal emails and expressing gratitude in a business context. It emphasizes the importance of clarity, conciseness, and accuracy when transitioning from casual communication to professional correspondence. It includes specific advice on when to utilize handwritten thank-you notes versus electronic communication, highlighting that handwritten notes remain the gold standard for first-time meetings or formal occasions. The guide further outlines essential email etiquette, including subject line composition, appropriate salutations using professional titles, and proper closing techniques. By adhering to these standardized practices, users can ensure their professional interactions are perceived as sincere, respectful, and effective. The content serves as a valuable resource for maintaining high standards of business etiquette while fostering strong professional relationships through thoughtful and well-structured communication practices that align with established standards.",{"@graph":14,"@context":72},[15,34,55],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/formal-email-guidelines-best-practices-for-correspondence/287327/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/formal-email-guidelines-best-practices-for-correspondence/287327.png","ImageObject",442,249,{"name":42,"@type":43},"WPS_1786070896","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-09-27","2026-09-17",true,{"@type":52,"interactionType":53,"userInteractionCount":33},"InteractionCounter",{"@type":54},"ViewAction",{"@type":56,"mainEntity":57},"FAQPage",[58,64,68],{"name":59,"@type":60,"acceptedAnswer":61},"When is a handwritten thank-you note preferred over an email?","Question",{"text":62,"@type":63},"A handwritten note is typically preferred after first-time meetings, such as business lunches or dinners, unless the recipient specifically prefers an email culture.","Answer",{"name":65,"@type":60,"acceptedAnswer":66},"What are the three keys to writing a formal email?",{"text":67,"@type":63},"The three keys to writing a formal email are clarity, conciseness, and correctness.",{"name":69,"@type":60,"acceptedAnswer":70},"What guidance does the document provide for email salutations?",{"text":71,"@type":63},"The guide suggests using the person's professional title (Mr., Mrs., Ms., or Dr.) followed by their last name and a colon to maintain a formal and respectful tone.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},287327,1790198116,{"code":4,"msg":81,"data":82},"success",[83,88,93,98,103,108,113,117,122],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":115,"slug":116},18,30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":114,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":33,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":139,"read_time":22},549768072016,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Formal E-mail Guidelines  \nIf you're used to using email to catch up with friends, writing a formal e-mail might feel pretty foreign to you. It's not quite the same as writing a business letter, but it's definitely a huge step in that direction. Clarity, conciseness and being correct are the keys! To write a formal email, follow these guidelines:  \nThe method of thanking can be a note, face-to-face, phone, or email…  \n• First time meetings, especially at a lunch or dinner, usually call for a handwritten note. Unless you know the person is from an email culture.  \n• When in doubt, choose the note. A prompt, sincere, handwritten one is always appropriate and is greatly appreciated by the recipient. It’s also good business.  \n• Be sure to check spelling and grammar. If your handwriting is illegible, a printed note on your business stationery is fine.  \n• An emailed thank-you may be appropriate, depending on the circumstances. The person and your relationship. Again, defer to the handwritten note if you’re in doubt.  \nSource: Emily Post’s Etiquette, 18th Edition","cbCaihqADhAX9OAS","https://ap.wps.com/l/cbCaihqADhAX9OAS","pdf",250671,"English","# Formal Email Guidelines\n## Thank-You Note Etiquette\n## Components of a Professional Email","[{\"question\":\"When is a handwritten thank-you note preferred over an email?\",\"answer\":\"A handwritten note is typically preferred after first-time meetings, such as business lunches or dinners, unless the recipient specifically prefers an email culture.\"},{\"question\":\"What are the three keys to writing a formal email?\",\"answer\":\"The three keys to writing a formal email are clarity, conciseness, and correctness.\"},{\"question\":\"What guidance does the document provide for email salutations?\",\"answer\":\"The guide suggests using the person's professional title (Mr., Mrs., Ms., or Dr.) followed by their last name and a colon to maintain a formal and respectful tone.\"}]","Formal Email Guidelines - Best Practices for Correspondence | PDF",1789632160]